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Meeting Minutes 2/24/25

Present: Aneesh, Morgan, Sanjana, Ratna, Naisha, Angela, Bree, Shruthi, Alexis 

Absent:  Allie (excused), Lawrence (excused) 

  1. Approval of the Minutes 
  1. Approval of the Agenda  

New Business 

  1. Applications 
  1. EH 
  1. AA 

Fifth Funding Cycle Second Readings Pt.2  

HEAL – ECCR 150 – April 3rd – 6pm-7pm 

Liaisons 

  1. Lawrence 
  1. Morgan 

Notes  

  1. Let us know that their speakers will be able to attend virtually, am waiting on a quote 

Budget Approval 

  1. Tabled 

Old Business - Third Funding Cycle 

CU Boulder Asian Studies Graduate Association (CUBASGA)- “CUBASGA Annual Conference 2025” on Feb. 22nd and 23rd  from 9:00 AM – 6:00 PM and 10:00 AM – 6:00 PM at Norlin Library British and Irish Room 

Liaisons: 

  1. Angela 
  1. Sanjana  

Post-Event Review 

  1. Advertising 
  1. Did not see much advertising on campus or social media 
  1. Logistics 
  1. Saturday:  
  1. Good amount of food 
  1. About 20 attendees 
  1. Sunday:  
  1. Slower 
  1. Around 20 people 
  1. Content 
  1. Saturday: 
  1. Had talks about Asian history 
  1. Translations for everything 
  1. Teleprompter person? 
  1. Sunday:  
  1. Similar presentations 

Future Notes  

  1. Did not use advertising/printing funds 
  1. Advertise more prior to event 

Black Law Student Association (BLSA) - “Black History Month Celebration” on Feb 27th from 6:00 – 8:00 PM at Wolf Law 

Liaisons: Sanjana and Aneesh  

Updates 

  1. Will send post-event survey - @Aneesh Waikar  

Who can go? 

  1. Aneesh (6:00-8:00) 
  1. Sanjana (6:00-8:00) 
  1. Ratna (6:00-7:00) 
  1. Angela (6:00-7:00) 

Fourth Funding Cycle 

Iranian Students at CU Boulder – “Persian New Year 2025”-WVCC Multipurpose Room – March 15th 6-10pm 

Liaisons 

  1. Morgan 
  1. Sanjana 

Updates 

  1. No Updates 

Women of Aeronautics and Astronautics – “CU WoAA Conference” - Aerospace Building- March 8th 9am-4pm 

Liaisons  

  1. Shruthi 
  1. Bree  

Updates 

  1. Double check funding approval in Buff Connect 

Vietnamese Student Association – “Lunar New Year Culture Show 2025” -  GMB – March 16th 5:00 PM – 10:00 PM 

Liaisons  

  1. Allie 
  1. Aneesh 

Updates 

  1. COIs and Forms sent 
  1. Meeting Wednesday at 8 PM 

Muslim Student Association – “MSA Iftar Night” - Rec Ice Rink Overlook– March 16th 4:30-7:30pm 

Liaisons  

  1. Angela 
  1. Naisha 

Updates 

  1. Requesting additional funds for dessert.  

Notes: 

  1. Dessert options do not seem culturally relevant 
  1. Board would consider if they were culturally relevant 
  1. Not great price for portion size 

Fifth Funding Cycle 

SASE – Byron R. White Club– April 4th – 6pm-10pm 

Liaisons 

  1. Naisha 
  1. Sanjana 

Updates 

  1. No updates! 

ASA – Village Centre – April 19th – 5:30pm-9:00pm 

Liaisons 

  1. Allie 
  1. Bree 

Updates 

  1. Updates from them sent to Alexis  

Discussion:  

  1. Encourage org to compromise with EP&C! 
  1. Custom menu process is currently in a delicate situation w EP&C 
  1. ASA has always had outside caterers  
  1. Outside tent may be difficult due to timing with spring football game 

SASA – Lower Rec – April 12th - 6:30pm-9pm 

Liaisons 

  1. Shruthi 
  1. Angela 

Updates 

  1. No new updates.  

VeRVE Collisionz – GMB– April 6th - 6pm-9pm 

Liaisons 

  1. Ratna 
  1. Bree 

Updates 

  1. Prepending meeting done and DocuSign-ed! 

NSA – Nepal Night 2025 - Glenn Miller Ballroom– April 12th – 4:30pm-10:00pm 

Liaisons 

  1. Naisha 
  1. Ratna 

Updates 

  1. Their food tasting is scheduled with IFest for this Wednesday 
  1. No response to performer email. 
  1. May request funds from other source 
  1. Alexis followed up with EP&C re: their food 

IFest – Glenn Miller Ballroom – April 13th – 3:00pm-7:00pm 

Liaisons 

  1. Aneesh 
  1. Shruthi 

Updates 

  1. Sent a new when2meet to schedule pre-spending meeting 
  1. Their tasting with EP&C is scheduled for this Wed. Feb. 28 

Notes: 

  1. Recommend having another form of check-in because of large amount of non-CU attendees 

LSA – LSA Formal 2025 – Koenig Alumni Centre– April 19th - 2pm-10pm 

Liaisons 

  1. Lawrence 
  1. Morgan  

Updates 

  1. Pre spending meeting went well, waiting for docusign  

Asian Unity – Koenig Alumni Building – April 11th – 6PM-10PM 

  1.  

Liaisons 

  1. Aneesh 
  1. Allie 

Updates 

  1. Thursday at 12:30 PM - PSM 

oSTEM – oSTEM Region E Conference – ECCS 200, 201, 245, 265– April 12th – 9:00am-5:30pm 

Liaisons 

  1. Sanjana  
  1. Angela 

Updates 

  1. Pre-spending meeting done, post-meeting email sent, docusign signed :) 

BSA – BSA Jazz Formal - Touchdown Club at Folsom Field – April 12th - 5pm-10pm 

Liaisons 

  1. Ratna 
  1. Lawrence 

Updates 

  1. Prespending meeting complete! 
  1. Waiting on docusign 
  1. 2 caterers because one is providing the vegan/vegetarian options and the other is not.  
  1. “Taste the love cooking is providing the vegetarian jambalaya, Mac and cheese, and roasted vegetables. They are not providing chicken jambalaya and that is not included in the final food total in the proposal. The second caterer, NOLA, is providing white rice, chicken tenders, and jambalaya which contains sausage.” 
  1. Food warmers: Checked with both caterers and renting the food warmers would lead to an additional cost.  
  1. “We only wanted food delivery, hence there's no servers. They said that renting the warmers would require them to make another trip to come get them after the event is finished. They suggested getting our own warmers to mitigate costs.” 
  1. $39.99 Approved by Chair 2.28.25 
  1. Photographer: no longer needed, BSA member will do it 
  1. Liaison: Ask to reformat budget and resend for food, approved food warmers, remind to send compostable option for utensils/plates to be considered by the board 

Officer Reports 

  1. Advisor  
  1. Ratna can we connect for tasks? - Admin work for EP&C updates & menus 
  1. New name tags ordered! 
  1. Officer tasks: 
  1. Shruthi -- marketing 
  1. Ratna – EP&C requests from Montez  
  1. Sanjana – following up with orgs who got food funding to get attendance lists  
  1. Bree – getting paid? MyLeave? 
  1. Leg Council Liaison 
  1.  No updates 
  1.  GPSG Liaison 
  1. No updates 
  1. Finance Board Liaison 
  1.  
  1. Student Outreach Coordinator 
  1. Aneesh will send interview emails 
  1. Marketing Coordinator 
  1. Working for new marketing for DG I have a rough draft in the drive.   
  1. Speakers Coordinator 
  1. Speaker 
  1. DG sent a new headshot, so working on new marketing. 
  1. Trying to sort out announcement details with other orgs. 
  1. CCP 
  1. Danielle started! It’s looking great! 
  1. Secretary/Historian 
  1.  none 
  1. Multimedia Coordinator 
  1. Past events pictures! 
  1. Assistant Student Outreach Coordinator 
  1. None 😗 
  1. Assistant Speakers Coordinator 
  1.  
  1. Chair 
  1. EP&C Update 
  1. Senior Stroll 
  1. Bylaws 
  1. Naisha 
  1. Ratna  
  1. Morgan 
  1. Sanjana  
  1. Adjourn