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Meeting Minutes 2/17/25

Present: Alexis, Shruthi, Bree, Naisha, Ratna, Sanjana, Morgan, Allie, Aneesh 

Absent:  Angela (excused), Lawrence (excused) 

  1. Approval of the Minutes 
  1. Approval of the Agenda  

New Business 

  1. Motion to place Art Auction CU for 1-year financial probation. 
  1. 5-0-0 

Fifth Funding Cycle Second Readings Pt.2 

Asian Unity – Koenig Alumni Building – April 11th – 6PM-10PM 

Liaisons 

  1. Aneesh 
  1. Allie 

Budget Approval 

  1. Motion to approve $17,754.29 for Asian Unity’s event “Passport to Asia 2025” 
  1. 5-0-0 

 HEAL – ECCR 150 – April 3rd – 6pm-7pm 

Liaisons 

  1. Lawrence 
  1. Morgan 

Notes  

  1. Let us know that their speakers will be able to attend virtually, am waiting on a quote 

Budget Approval 

  1. Tabled 

 Old Business 

Third Funding Cycle 

CU Boulder Asian Studies Graduate Association (CUBASGA)- “CUBASGA Annual Conference 2025” on Feb. 22nd and 23rd  from 9:00 AM – 6:00 PM and 10:00 AM – 6:00 PM at Norlin Library British and Irish Room 

Liaisons: 

  1. Angela 
  1. Sanjana  

Updates 

  1. They are asking for 6 parking spots for Saturday, and 6 for Sunday 
  1. Here is a quote she was able to get us  
  1. $60 for parking – reallocation from ground transportation line item approved by chair 2.17.25 
  1. If parking is approved, they can purchase by make a request via BuffConnect or be reimbursed as a faster option 

Who can go? 

  1. Sanjana (12:00-2:00, 12:00-2:00) 
  1. Angela (2ish-4pm   11-2) 
  1. Morgan (Sat-9am-10:45am)  

Sigma Psi Zeta - “Culture Shock 2025” on Feb 15th from 6:00 – 9:30 PM at Glenn Miller Ballroom 

Liaisons:  

  1. Naisha 

Post-Event Review 

  1. Advertising 
  1. Did see a lot of posters around campus 
  1. Only 1 post on org’s social media  
  1. Logistics 
  1. Started ½ hour late, maybe waiting for more attendees 
  1. 23 people total (including CEB and performers) 
  1. Did not have attendees from the broader CU community 
  1. Cold weather may have contributed to this 
  1. Events are getting smaller throughout the years 
  1. Org members did not staff event after performers began 
  1. Content 
  1. Performers were good 
  1. Jules talked a little bit about background, but not much cultural talk 
  1. Did not see post event survey/check-in 
  1. Martial arts group talked about origin/cultural relevance 
  1. Things to keep in mind for future events like this one (concert-like events): - Alexis 

Future Notes 

  1. Being intentional about day of event (ex. Saturdays are hard for attendees to come) 
  1. Lacked cultural education aspect for headliners 

Black Law Student Association (BLSA) - “Black History Month Celebration” on Feb 27th from 6:00 – 8:00 PM at Wolf Law 

Liaisons: Sanjana and Aneesh  

Updates 

  1. Will send post-event survey - @Aneesh Waikar  

Who can go? 

  1. Aneesh (6:00-8:00) 
  1. Sanjana (6:00-8:00) 
  1. Ratna (6:00-7:00) 

Fourth Funding Cycle 

Iranian Students at CU Boulder – “Persian New Year 2025”-WVCC Multipurpose Room – March 15th 6-10pm 

Liaisons 

  1. Morgan 
  1. Sanjana 

Updates 

  1. Sent in marketing 
  1. Remind org to allow access for QR code 
  1. Verify org can get the DJ before releasing marketing 
  1. Quotes for additional equipment rental for performer here and here 
  1. Motion to approve $798.88 to cover Iranian Students at CU Boulder’s PSI Quote 
  1. 5-0-0 

Women of Aeronautics and Astronautics – “CU WoAA Conference” - Aerospace Building- March 8th 9am-4pm 

Liaisons  

  1. Shruthi 
  1. Bree  

Updates 

  1. New merchandise budget has been given to us here. 
  1. Motion to approve $1,474. in additional funing for WoAA’s parts/materials/supplies.  
  1. 5-0-0 
  1. Liaisons, pls remember to add any new approved allocations/quotes into their folder  

Vietnamese Student Association – “Lunar New Year Culture Show 2025” -  GMB – March 16th 5:00 PM – 10:00 PM 

Liaisons  

  1. Allie 
  1. Aneesh 

Updates 

  1. Request to increase food budget – Sweet Daruma quoted them higher in Oct. and it got overlooked until payment requests were being submitted 
  1. Approved by Chair - 2.17.25 
  1.  Reallocation from ao dai line item to the decorations line for fans – fan prices/type had to change due to availability  
  1. Approved by Chair – 2.17.25 
  1. Request  for bong mai - “traditional yellow New Year flowers to mimic the original design I mentioned. These flowers symbolize luck and happiness” (x2) and zip ties to secure the flowers (x1) 
  1. Approved by Chair – 2.17.25 
  1. Note for marketing: they do not intend to put their headliner on the marketing – there's going to be a reveal on their Instagram 

Muslim Student Association – “MSA Iftar Night” - Rec Ice Rink Overlook– March 16th 4:30-7:30pm 

Liaisons  

  1. Angela 
  1. Naisha 

Updates 

  1. Requesting compostable utensils. 
  1. Approved by Chair – 2.17.25 
  1. Requesting additional $10 for decorations. 
  1. Approved by Chair – 2.17.25 

Fifth Funding Cycle 

SASE – Byron R. White Club– April 4th – 6pm-10pm 

Liaisons 

  1. Naisha 
  1. Sanjana 

Updates 

  1. Pre-spending meeting is done  
  1. Requesting money for Parking. 
  1. Not approved  
  1. (Will consider for performers/AV/vendors) 
  1. Requesting reallocation and additional funds for performer YK 
  1. Motion to approve $2,000 for SASE’s performer.  
  1. 1-1-3 
  1. Motion does not pass 

7:45 PM – ASA – Village Centre – April 19th – 5:30pm-9:00pm 

Liaisons 

  1. Allie 
  1. Bree 

Updates 

  1. Sent in their parking quote, added it to the folder 
  1. Approved by Chair – 2.17.25 
  1. What is happening in the Darley commons location?  
  1. Suggestion for address: 500 30th St. Boulder, CO if they'd like to put an actual address 
  1. Add “PM” to times and switch times for food to be above in chronological order 
  1. Mawafro/Eman discussion  
  1. “For both of the artists they’re performing a total of three times and each of their songs are three minutes long and they’re in three different part of the show. We’re putting them in between each dances just so the dancers have time to change for the next dance” 
  1. Not funded 

SASA – Lower Rec – April 12th - 6:30pm-9pm 

Liaisons 

  1. Shruthi 
  1. Angela 

Updates 

  1. Pre-spending meeting complete! 
  1. Sent a parking quote.  
  1. Approved by Chair- 2.17.25 

VeRVE Collisionz – GMB– April 6th - 6pm-9pm 

Liaisons 

  1. Ratna 
  1. Bree 

Updates 

  1. Still trying to find time for pre-spending meeting 

NSA – Nepal Night 2025 - Glenn Miller Ballroom– April 12th – 4:30pm-10:00pm 

Liaisons 

  1. Naisha 
  1. Ratna 

Updates 

  1. Had pre-spending meeting! 
  1. Performers 
  1. Managers based in US so funding should be domestic. 
  1. Mentioned were trying to meet with EP&C for food tasting. 
  1. Liaisons: ask them to try and negotiate performers down 

Notes:  

  1. Ask org to negotiate performers down  
  1. Typically a large portion of non-CU students 

IFest – Glenn Miller Ballroom – April 13th – 3:00pm-7:00pm 

Liaisons 

  1. Aneesh 
  1. Shruthi 

Updates 

  1. Waiting on response for pre-spending meeting. Will send a reminder 
  1. They are working on getting professional documentation for their photographers 
  1. Emailed “Also, we'd like to order 500 stickers (we received a comment that we did not specify this in the original request). We are still waiting on a quote from UMC Events Planning and Catering, though we have agreed on how many servings of food will be served.” 
  1. $164 Approved by Chair – 2.17.25 

LSA – LSA Formal 2025 – Koenig Alumni Centre– April 19th - 2pm-10pm 

Liaisons 

  1. Lawrence 
  1. Morgan  

Updates 

  1. Waiting on org to schedule the pre-spending meeting 

oSTEM – oSTEM Region E Conference – ECCS 200, 201, 245, 265– April 12th – 9:00am-5:30pm 

Liaisons 

  1. Sanjana  
  1. Angela 

Updates 

  1. Pre-spending meeting is scheduled  
  1. They got us a new sticker more catered towards their event, thoughts?  
  1. Approved by Chair – 2.17.25 

BSA – BSA Jazz Formal - Touchdown Club at Folsom Field – April 12th - 5pm-10pm 

Liaisons 

  1. Ratna 
  1. Lawrence 

Updates 

  1. Pre-spending meeting scheduled for Wednesday 
  1. Org has not answered questions about catering, photographer and 360 camera 

Officer Reports 

  1. Advisor  
  1. Pls let Aneesh know if you would like to be a part of bylaw review committee – if you have ideas of how the board can help students put on better events or have ideas of how to make the bylaws better  
  1. Pls connect with me if your orgs have photo booths or have tried to book the CSI photo booth  
  1. Leg Council Liaison 
  1. In the process of approving a Bill to reinstate Air Board  
  1.  GPSG Liaison 
  1. No updates 
  1. Finance Board Liaison 
  1. No updates 
  1. Student Outreach Coordinator 
  1. Recruitment... 
  1. BuffConnect numbers are currently all up to date as of this meeting, so if your orgs are missing anything there, please lmk! 
  1. Marketing Coordinator 
  1. Feedback Response 
  1. Blurb Request   
  1. Please Fill Out This Survey   
  1. Speakers Coordinator 
  1. Speaker 
  1. Contract has been signed, yay!! 
  1. Working with CWA/SA Comm/SRC to sort out marketing plan and announcement details. 
  1. Looking to announce a month prior – approx week of March 3 
  1. Q&A Commitee 
  1. Aneesh 
  1. Morgan 
  1. Naisha 
  1. Sanjana 
  1. Ratna 
  1. Moderators interest: 
  1. Naisha 
  1. Ratna (?) 

CCP 

  1. Food 
  1. Option 1 $2,883.60 
  1. 4-1-3 
  1.  
  1.  
  1. Danielle started today, yay!! 
  1. Secretary/Historian 
  1.  Posters 
  1. Multimedia Coordinator 
  1. I will be posting member spotlights once a week starting next week! 
  1. If you are at a CEB funded event, please send like a picture to the Instagram so I can post it on the story? 
  1. Working on “Incoming Events/Past Events” on the CEB website 
  1. Assistant Student Outreach Coordinator 
  1. Nope  
  1. Assistant Speakers Coordinator 
  1. Vacant - will be hiring Naisha temporarily :) 
  1. Chair 
  1. Bylaws 
  1. Updates 
  1. Adjourn 
  1.  10:37