Meeting Minutes 1/27/25

Present: Allie, Morgan, Sanjana, Ratna, Naisha, Angela, Aneesh, Shruthi, Bree, Alexis, Lawrence 

Absent:  

3. Approval of the Minutes 

4. Approval of the Agenda  

New Business 

Fifth Funding Cycle First Hearings Pt.1 

1. Liaisons 

SASE - 4.4.25 - 6pm-10pm  

1. Naisha 

2. Sanjana 

AU - 4.11.25 - 6pm-10pm 

1. Allie 

2. Aneesh 

ASA - 4.19.25 - 5:30-9pm 

1. Allie 

2. Bree 

HEAL - 4.3.25 - 6pm-7pm 

1. Lawrence 

2. Morgan 

SASA - 4.12.25 - 6:30pm-9pm 

1. Shruthi 

2. Angela 

VeRVE Collisionz- 4.6.25 - 6pm-9pm 

1.  Ratna 

2.  Bree 

Mission Statement: 

1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences. 

7:15 PM – SASE – Byron R. White Club– April 4th – 6pm-10pm 

1. Budget Request 

2. Liaisons 

1. Naisha 

2. Sanjana 

Notes 

1. SASE is focused on celebrating diversity, professional development, and community service 

2. “AAPI: All New Year Festival” 

3. Expect 700 attendees 

4. Plan to have 8 booths with country specific new year traditions 

1. India, Uzbekistan, China, Vietnam, Korea, Japan, Philippines, Hawaii 

5. Performers: Jeff Bernat, Gamelan Tunas Mekar, Lion Dance 

6. Collaborating with other student organizations—TSA, AU, SPZ, VSA, KASA,FSA 

7. The goal of the event is to educate and give people space to share and celebrate their culture 

Discussion 

1. Like purpose and goals from event 

1. Anticipate attendees learning about many different cultures 

2. They have solid plan for this event, and have had successful previous events, 

3. Identified areas of opportunity and what they can do to better upcoming event 

Questions 

1. Will each country have their own booth? 

1. Each country will have own booth displaying decor, activities, and cultural food 

2. What will you do differently than last year? 

1. Because there are lots of different organizations and performers involved, they will have more interns to help communicate, so not only one person doing it all.  

3. What will the schedule of the event look like? 

1. Last year, there were 2 different performance times. During that time they closed all the booths. There was lots of transition between the spaces, which made it hard to get ppl’s attention.  

2. This year, booths will not be closed, and performances will be at one time. They plan to follow a closer schedule with built in time for set up and tear down 

4. How will you raise awareness about the event in the broader CU community? 

1. The org has a marketing team and has already started communicating to the Asian language department, CU Boulder Today, and various Asian focused magazines 

5. How will you track attendance 

1. Last year, they had a check in booth, and plan to do the same this year.  

6. Org Wants to know: 

1. Can CEB fund bigger artists? 

1. Yes, if the board decides it is impactful for the student body. The main focus of the board now is on emergency funding, but will review any requests made 

Mission Statement Alignment 

1. Motion to approve Mission Statement Alignment for SASE’s event “SASE AAPI All New Years”  

2. 5-0-0 

Budget Breakdown 

1. Space Rental - $13,081.91  

2. Costumes/Decorations - $1,015.63 - $992.84 

1. Not funding:  

1. $22.79 blue tablecloth under Philippines  

3. AV Setup/Services - $2,313.30 - $2,313.30 

4. Parts/Materials/Supplies - $2,389.53 - $1,771.78 

1. Not funding: 

1. $527.76 - blind box prizes (Hawaii) 

2. $89.99 - spin the wheel (Hawaii) 

5. Food - $9,510.19 - $9,510.19 

6. Speaker Performer Fees - $6,975.00  

1. GDPT NGUYEN THIEU YOUTH ASSOCIATION $600.00  

2. SOCCA - $125.00  

3. Jeff Bernat - $5,000.00  

4. Gamelan Tunas Mekar - $1,250.00 

7. Marketing - $500.00  

8. Total - $35,785.56 -$35,145.02 

9. Motion to approve $35,145.02 for SASE’s “AAPI: All New Years Festival”  

1. 5-0-0 

7:30 PM – Asian Unity – Koenig– April 11th – 6pm-10pm 

1. Budget Request 

2. Liaisons 

1. Allie 

2. Aneesh 

Notes 

1. “Passport to Asia” - Cultural Banquet with food and performances 

2. AU focuses on community building and creating safe spaces for Asian people, while celebrating and advocating Asian culture 

3. At last years event, a lot of people left before headliner 

4. AU 2025 theme: Fearless at heart, adventure in mind 

5. Have had 220 attend last event (Lunar New Year Festival) 

6. 450-500 people expected because of involvement from different organizations 

7. Venue is free because of partnership with alumni 

8. Performance 

1. Headliner: GP- Filipino-Australian artist 

2. Performance from CU College of music and other student orgs 

9. This event important because want to have Asian representation at CU, this will help exploration, celebration and expression of Asian cultures 

1. AU hopes to introduce attendees of new cultures  

10. Partnership with Forever Buffs AAPI: Connect Alumni to current students 

11. Plan to give items to customize stoles for Affinity graduation 

Discussion 

1. Ambiguous responses to some questions 

2. Want food to be main incentive for students 

3. Like stole idea 

4. Board cant see educational/awareness aspect  

5. Performer mainly because popularity, not “relevance” 

6. Usually bring lots of attendees 

7. Focus on alumni, not as much current students? But Forever Buff AAPI =15ish people 

Questions 

1. What are some of the originations you have collaborated with recently? 

1. CU Inclusion (Autumn Festival), KASA (Field Day), FSA, VSA (Thanksgiving event), Rocky Mountain Quality Center, Monarch HS Asian Club, more coming 

2. How will you ensure that people stay for the headliner this year? 

1. AU is relying on having a bigger, more well-known artist 

2. AU started playing the artist’s music in meetings, 

3. Took a survey during a meeting to evaluate the member’s preferences 

3. How will you market artist to wider CU community? 

1. Because the artist is famous on TikTok and well known, they are confident more people will attend 

2. They will ask other orgs to make announcements at their meetings, have marketing in public already 

4. How will you market the event? 

1. Through posters around campus 

2. Have already had verbal communication with other clubs 

5. What should people takeaway from this event? 

1. Want to leave a legacy for AU and connect students and alumni.  

6. How is this educational not only fun?  

1. Want to focus on uniting everyone,  

2. By having food from different countries, it will allow people to connect and start conversations 

3. Allow attendees to experience something brand new  

  Mission Statement Alignment 

1. Motion to approve Mission Statement Alignment for Asian Unity’s event “Passport to Asia 2025” 

1. 0-0-5 

7. Budget Breakdown 

7:45 PM – ASA – Village Centre – April 19th – 5:30pm-9:00pm 

1. Budget Request 

2. Liaisons 

1. Allie 

2. Bree 

Notes  

1. “Tour of Africa: Timeless Essence”-- Showcase African culture, food, fashion 

2. Want to highlight traditional cultural- “the roots”  

1. Newer than 2016 

2. Reflected in decor (fabrics, drums, etc.) 

3. Goal of event: To celebrate African culture, show practices and values, foster cultural understanding 

1. Want attendees to learn about traditional Africa, not just what is seen on TV 

2. Want members to be empowered/embrace their culture.  

4. The event will be an interactive experience by having dances, spoken word, music, fashion, rap 

5. Will showcase more countries in Africa 

1. 14 countries, which is double last year 

Discussion 

1. Seen areas of improvement, and want to implement 

2. Like how they have broadened how many countries they showcase 

3. Liked MC from last event 

4. Org members able to express and share their culture 

Questions 

1. What will the performances be? 

1. 2 CU students will perform music/rap  

2. MC from last event 

3. Dances 

4. Fashion show 

2. What do you want people to learn from your event? 

1. Want people to learn about all the culture/countries in Africa 

2. Want members to have confidence in their own culture 

3. How will you reach out to broader CU community? 

1. Did well with marketing for last event, so they will use some of the same techniques  

2. Market on CU website for upcoming event, word-of-mouth because more students participating, tabling, posters 

Mission Statement Alignment 

1. Motion to approve Mission Statement Alignment for ASA’s event “Tour of Africa 2025” 

1. 5-0-0 

Budget Breakdown 

1. Parking - $100.00 - $0.00 

1. Waiting on quote 

2. Costumes/Decorations - $1,793.83 - $1,050.00 

1. Not Funding:  

1. $19.98 - orange Balloons 

2. $44.97 - beige balloon arch 

3. $115.98 - Smoke Machine 

4. $49.95- wicker balls 

5. Remaining: 1,562.95 (60ish percent) 

6. Board decided to fund $1,050 as a  

3. AV – $9,732.20 

4. Venue - $1,175.94 

5. Performers - $5,200.00 - $4,000.00 

1. Maputo A Mensah Pan African - $2,500.00 

2. Mawafro - $600.00 - $0.00 

3. Yaw Konadu - $1,500.00 

4. Eman - $600.00 - $0.00 

6. Advertising - $300.00 

7. Contracted Services/Labor - $450.00 

1. DJ - $450.00 

2. Photographer - $350 - $0.00 

3. Videographer - $200 - $0.00 

8. Food - $293.23 -  

1. Waiting on quote 

9. Total - $19,395.20 - $17,001.37 

Motion to approve $17,001.37 for ASA’s event “Tour of Africa 2025” 

1. 5-0-0 

Liaisons:  

1. Ask for previous of work of performers  

2. Ask if videographer/photo/performers are students   

8:00 PM – HEAL – ECCR 150 – April 3rd – 6pm-7pm 

1. Budget Request 

2. Liaisons 

1. Lawrence 

2. Morgan 

Notes  

1. “Breaking Cycle of Intergenerational Trauma”-- Speakers and Discussion 

2. Anticipate 50 attendees 

3. Health Equity and Applied Learning (HEAL): organization focuses on how social justice and public health intersect  

4. Have partnership with Her Future Coalition (India)- supports survivors/at risk women for human trafficking, and bring awareness, education, vocational training 

5. Speaker:  

1. KP: Board of Her Future Coalition 

1. Helps and encourages people begin own organization 

2. Brings graduate and undergraduate students together 

6. SSN who started grassroots origination Kolkata Hamari Muskan 

1. Give perspective from people who have seen these issues 1st hand 

7. Focus on marketing and incentive for participating: 

1. Candles from organization that helps trafficking victims in US 

2. Want to have Indian food 

3. Plan to spread the word by going to classrooms, dorms, targeting leadership programs (NASP), tabling 

Discussion 

1. Event has a lot of educational factors 

2. Org needs to prioritize advertising, especially because serious topic 

3. Want attendees to understand how people outside of community are impacted  

4. The organization is reaching out to educated speakers to talk about what they want to learn more about 

5. Could potentially do 1 speaker, without taking away from the event  

Questions 

1. How did you calculate your projected attendance? 

1. They hope to double their attendee count from last year.  

2. Will do that with different marketing strategies than last time.  

3. There are more student involved in HEAL this year 

2. What are some learning opportunities for attendees? 

1. The speaker will talk about real events for attendees to better understand issues, more specific to India 

Questions for CEB: 

1. How can we make our event better? 

1. Reach out to broader community for more people to learn about the topics  

Mission Statement Alignment 

1. Motion to approve Mission Statement Alignment for HEAL’s event “Breaking Cycles: Intergenerational Trauma and Human Trafficking” 

1.  5-0-0 

7. Budget Breakdown 

1. Speaker/Performer - $30,000.00 

1. $15,000.00 per speaker for two speakers 

2. Food - $508.91  

3. Advertising - $62.00 

4. Branded Promotional Items - $172.80 

5. Total - $30,743.71 -  

8:15 PM – SASA – Lower Rec – April 12th - 6:30pm-9pm 

1. Budget Request 

2. Liaisons 

1. Shruthi 

2. Angela 

Notes 

1. SASA Show: multicultural talent show (singing, dancing, other) 

1. Gives platform for various and performers 

2. SASA focus on South Asian culture (including 8 countries), learn and celebrate culture 

3. SASA has 40 active members 

4. 200-250 people typical attend events, but there was almost 300 at last event 

5. Will have professional audio/visual team (Rockfan) 

6. 3rd year doing show, with positive feedback from guests and performers 

Discussion 

1. Addressed issues from last time, and how they can do better 

2. Like how there are CU teams/students involved 

Questions 

1. What were some of the challenges from last year?  

1. Rockfan showed up 1 hr late because of gameday, so pushed back schedule. Paid extra fee this time to set up early. 

2. Miscommunication with rec center about plates/logistics 

2. How do you plan on marketing your event? 

1. C4C ads, posters, word-of-mouth, social media (people/orgs involved also market), connection with  other clubs at CU 

Mission Statement Alignment 

1. Motion to approve Mission Statement Alignment for SASA’s event “SASA Show” 

1. 5-0-0 

7. Budget Breakdown 

1. Food - $3,906.82 

2. Space Rental - $1,262.25 

3. AV - $9,513.00 

4. Equipment Rental - $700.00  

5. Costumes/Decorations - $334.43 

6. Parking - $165.00 - 0.00 

7. Advertising - $300.00 

8. Total - $16,181.50 -  

8:30 PM – VeRVE Collisionz – GMB– April 6th - 6pm-9pm 

1. Budget Request 

2. Liaisons 

1. Ratna 

2. Bree 

Notes 

1. Hip hop/street dance group 

1. Want to share cultural significance with community, and give artist outlet 

2. 15th annual street dance competition, didn't have one last year, so want to honor tradition well 

1. one of the only hip hop competitions in Colorado 

3. Anticipate 8-10 teams (Verve won't compete becausec they are hosts) 

4. Dance groups from around the state will compete/sypher 

5. 2 judges are experts who are well versed in hip hop and have worked with Verve before 

6. Educate about hip-hop through speeches and fun facts from MC, Verve members, etc 

7. Want to honor black culture, origins and take in other advice to be respectful 

Discussion 

1. Made progress from previous events 

2. Like emphasis and intentionality on acknowledging origins of hip hop  

3. Open to a lot teams, reach out to network 

Questions 

1. Criteria for competing teams? 

1. Over 18, appropriate music, some returning teams from previous years 

2. Who will your judges be? 

1. Have taught at Verve (Allie Garcia, Marcus) 

3. How did you estimated your projected attendance? 

1. Starts with number of groups, and based on showcase in fall, +25 members of Verve 

Questions for CEB: 

1. Advice for org? 

1. Continue talking about the roots of hip hop, reach out to wider audience (not only dancers), have dress rehearsal/run through, have MC 

Mission Statement Alignment 

1. Motion to approve Mission Statement Alignment for VeRVE’s event “VeRVE Collisionz Competition” 

1. 5-0-0 

 Old Business 

Third Funding Cycle 

Art Auction CU - “Art Auction Festival” on Feb 8th from 5:00-9:00PM at Glenn Miller Ballroom  

1. Budget Request 

Liaisons:  

1. Ratna 

2. Morgan 

Updates 

1. None 

2. Will send out post-event survey 

Chinese Students and Scholars Association (CSSA) - “Chinese New Year Festival” on Feb 2nd from 4:30-9:30 PM at Glenn Miller Ballroom 

1. Budget Request 

Liaisons:  

1. Bree 

2. Aneesh 

Updates 

1. Post-Event Survey has been sent 

Who can go? 

1. Aneesh (4:30-6:30) 

2. Shruthi (5:30 - 7:30) 

3. Ratna (4:30- 6) 

4. Sanjana (4:30-6) 

5. Bree (5:30-7:30) 

6. Morgan (7-9:30) 

7. Angela (5-6:30)  

Asian Pacific American Law School Association (APALSA) - “Lunar New Year Celebration” on Jan 24th from 6:00-9:00 PM at Wolf Law 

1. Budget Request 

Liaisons:  

1. Shruthi 

2. Lawrence 

Updates 

1. Follow up about post-event survey 

Post-event Review 

1. Advertising 

1. More people if earlier advertising 

2. Logistics 

1. Event started on time, but room was hard to find 

2. Food was great! 

3. Content 

1. Q &A style speaker 

2. Very focused on law, rather than culture 

Future Notes 

1. Send marketing earlier 

2. More directions for inside of the building 

3. Build in time for people to come and settle before speaker and Q&Abegins  

4. Make RSVP list to better estimate food amount 

CU Boulder Asian Studies Graduate Association (CUBASGA)- “CUBASGA Annual Conference 2025” on Feb. 22nd and 23rd  from 9:00 AM – 6:00 PM and 10:00 AM – 6:00 PM at Norlin Library British and Irish Room 

1. Budget Request 

Liaisons: 

1. Angela 

2. Sanjana  

Updates 

1. There have been issues with the CUSG logo, working on getting them a clearer version 

Sigma Psi Zeta - “Culture Shock 2025” on Feb 15th from 6:00 – 9:30 PM at Glenn Miller Ballroom 

1. Budget Request 

Liaisons:  

1. Naisha 

2. Junior 

Updates 

1. Sent in advertising, already shared for review and sent back feedback 

Black Law Student Association (BLSA) - “Black History Month Celebration” on Feb 27th from 6:00 – 8:00 PM at Wolf Law 

1. Budget Request 

Liaisons: Sanjana and Aneesh  

Updates 

1. @Aneesh Waikar send check in and ask for advertising 

Fourth Funding Cycle 

Iranian Students at CU Boulder – “Persian New Year 2025”-WVCC Multipurpose Room – March 15th 6-10pm 

1. Budget Request 

Liaisons 

1. Morgan 

2. Sanjana 

Updates 

1. They have additional requests  

2. DJ quote.pdf 

1. $500.00 - $0.00 

3. Invoice_2424_2025-03-15.pdf 

1. $425.00 

4. Chair approved $425 for Dance performer  

Women of Aeronautics and Astronautics – “CU WoAA Conference” - Aerospace Building- March 8th 9am-4pm 

1. Budget Request 

Liaisons  

1. Shruthi 

2. Bree 

Updates 

1. Zoom meeting tomorrow hopefully we can clear up all our issues during this

Vietnamese Student Association – “Lunar New Year Culture Show 2025” -  GMB – March 16th 5:00 PM – 10:00 PM 

1. Budget Request 

Liaisons  

1. Allie 

2. Aneesh 

Updates 

1. No updates 

Muslim Student Association – “MSA Iftar Night” - Rec Ice Rink Overlook– March 16th 4:30-7:30pm 

1. Budget Request 

Liaisons  

1. Angela 

2. Naisha 

Updates 

1. No updates, waiting for a response from check in email! 

Officer Reports 

Advisor  

1. Liaison – email responses & org communication: please make sure you are 1) responding to orgs, even if it is just “Got it and we will be right back with you” and 2) “replying all” on all emails and looping in Allie 

2. Recruitment tabling 

3. Liaisons – please make sure you are updating the allocations tracker as well at any time that there are any reallocations/additional funding for orgs!! 

4. Paid positions??? 

Leg Council Liaison 

1.  No updates 

3.  GPSG Liaison 

1. No updates 

Finance Board Liaison 

1. No updates 

Student Outreach Coordinator 

1. Recruitment 

1. Tabling - let’s all fill it out now 

2. Timeline: 

1. Jan. 20th – apps live 

2. Jan. 28th-Feb. 7th – UMC tabling 

3. Feb. 7th – apps due 

4. Feb. 10th – review apps 

5. Feb. 17th – interviews 

6. Feb. 23rd – orientation 

2. Liaison Expectations 

Marketing Coordinator 

1. No updates J 

Speakers Coordinator 

1. CCP Mural 

1. Feedback session had consensus for brighter colored mural option. 

2. Sent out email to Native/Indigenous groups on campus to see if there is any additional feedback. 

3. Planning to start installation in mid-late February. 

4. Mark your calendars for Tuesday, March 11th 4:00PM – 6:00PM for the unveiling!! 

2. Speaker 

1. Contract has been received by CU, sitting tight for now. 

2. Partnering with CWA 

1. Ending keynote or separate from conference/ tickets? 

3. Ballroom on Thursday, April 10th. 

1. Can expand if needed. 

Secretary/Historian 

1. None 😛 

Multimedia Coordinator 

1. Member Spotlights! 

Assistant Student Outreach Coordinator 

1.  Please fill out the tabling spreadsheet 😗 

Assistant Speakers Coordinator 

1. Vacant  

Chair 

1. Looking ahead 

8. Adjourn 

1.  10:50 PM