Search

Meeting Minutes 11/18/24

Present: Alexis, Shruthi, Morgan, Bree, Angela, Naisha, Ratna, Sanjana, Hanna, Monique, Junior, Allie, Aneesh 

Absent: Shoshi (excused)

  1. Approval of the Minutes
  1. Approval of the Agenda 
New Business
  1. Elections
  1. Speakers - Congrats Naisha!
  1. Marketing - Congrats Shruthi!
  1. Multimedia - Congrats Bree!
  1. Secretary - Congrats Ratna!
Fourth Funding Cycle Second Readings
Iranian Students at CU Boulder – WVCC Multipurpose Room – March 15th 6-10pm
  1. Liaisons
  1. Morgan
  1. Sanjana
  1. Notes 
  1.  

Budget

  • Food: $6,547.50 - $4,602.15
  • combined food and services as they are part of the same quote
  • Food: $5,524.50
  • Contracted Services/Labor: $1,050.00
  • Speaker/Performer Fees: $ - $0.00
  • Currently not an all-inclusive quote
  • $5,000 for performance
  • $650.00 - $1,200.00 estimate for travel and accommodation.
  • Space Rental: $752.74 
  • Costumes/Decorations: $890.00

Total: $14,417.24 - $6,244.89

Discussion

  1. Regarding food: $30 per person at the original funded amount is too high for cost per person
  1. Board decided to fund a percentage of original requested amount 
  1. Tabling funding speaker until visa issues are resolved and an all-inclusive quote is provided

Questions 

  1.  
  1. Budget Approval
  1. Motion to approve $6,244.89 for Iranian Students at CU Boulder’s event “Persian New Year 2025”
  1. 8-0-0
Women of Aeronautics and Astronautics – Aerospace Building- March 8th 9am-4pm
  1. Liaisons 
  1. Shruthi
  1. Bree
  1. Notes
  1. Budget
  • Speaker/Performer Fees: $
  • Food: $3,295.27 - $3,145.44
  • Breakfast (Einstein Bros): $348.80
  • Drinks: $149.83 - $0.00
  • Remind about compostable
  • Lunch (Qdoba): $2,796.64
  • Parts/Materials/Supplies: $2,015.50 - $0.00
  • Lanyards: $428.00
  • Notebooks: $590.00
  • Pens: $192.50
  • Totes: $805.00
  • Space Rental: $500.00 - 0.00
  • Waiting on official quote
  • Parking: $200.00 - $200
  • 20 spots?

Total: $5,883.21 - $3,717.88

Discussion

  1. Drinks are not being funded due to drinks potentially not being disposable
  1. Liaisons: Remind the organization to rebalance the amount of veggies ordered in Qdoba order
  1. If the total is more than the original amount, have them provide an updated quote and the board will fund the difference
  1. Tabling parts/materials/supplies
  1. Liaisons: Ask the org to clarify if the submitted logo is the one that will be used on the merchandise 
  1. Still waiting on official quote for space rental

Questions 

  1.  
  1. Budget Approval
  1. Motion to approve $3,717.88 for WoAA’s event “CU WoAA Conference”
  1. 8-0-0
Vietnamese Student Association – GMB– March 16th 5:00 PM – 10:00 PM
  1. Liaisons 
  1. Allie
  1. Notes 
  1.  

Budget

  • Speaker/Performer Fees: $
  • D & guitarist: $
  • Sunkis: $
  • Ascent Lion Dance Group: $
  • Crown Dance Group: $
  • Audio/Visual Setup/Services: $5,833.80 - $0.00
  • Gifts/Awards/Prizes: $68.71 - $0.00
  • Costumes/Decorations: $2,282.76 - $1,992.12
  • Costumes: $1,709.31 - $1709.31
  • Ao Dai (35; 20 white, 15 other): $1,375.00
  • Blue Dance Fan Veils (10): $277.73
  • Pink Dance Fans (2*12 pack): 56.58
  • Decorations: $573.45 - $282.81
  • Guava Hard Candy (1): $6.20
  • White Rabbit Candy (1): $9.95
  • Red Envelopes, 66 count (1): $11.99
  • 12 Pack Fairy Lights (5): $49.95
  • Photo Booth Balloons, 5 of each (5): $122.70 - $0.00
  • Need to know purpose for cultural relevance/necessity to event
  • 6 Pack Mason Jars, 32 oz (6): $167.94 - $0.00
  • Need to know purpose for cultural relevance/necessity to event
  • Red Lanterns, 10 count (2): $23.98
  • Fishing Line for Hanging Lanterns, 656 ft (4): $23.96
  • Red Flower Poms Poms, 10 count (2): $25.98
  • Waterfall Lights, 4 pack (1): $45.97
  • White Water Lily Artificial, 16 count (2): $39.90
  • Artificial Long Jasmine Red, 12 pcs (1): $16.99
  • Artificial Cherry Blossom Flower, 4 pcs (2): $27.94
  • Food: $9,223.23 - $9,223.23
  • Mukja: $2,222.50
  • Sweet Daruma Tea Wagon: $1,800.00 plus tax
  • NovaCane: $2,975.00
  • Paris Banh Mi: $1,326.73
  • Dochi: $899.00
  • Space Rental: $1,673.63

Total: $53,013.42 - $13,888.98

Discussion

  1. D & his guitarist won't be funded due to his price and being an international headliner
  1. The board is giving the org the option of finding two performers that equal a price of $15,000 or continuing with one performer.
  1. Liaisons: Make sure the performers are DOMESTIC
  1. Tabling the funding of AV services/setup until their performers/speakers are confirmed
  1. Photo booth balloons are not being funded to keep consistent with other organizations
  1. Board also did not find them culturally relevant
  1. Liaisons: ask the org what the purpose of the mason jars is going to be.
  1. Questions 
  1.  
  1. Budget Approval
  1. Motion to approve $13,888.98 for VSA’s event “Lunar New Year Culture Show 2025”
  1. 8-0-0
Muslim Student Association – Rec Ice Rink Overlook– March 16th 4:30-7:30pm
  1. Liaisons 
  1. Angela
  1. Naisha
  1. Notes 
  1.  

Budget

  • Costumes/Decorations: $156.40
  • Food: $1,275.00
  • Naan Curry Grill: $1,040.00
  • Snacks: $235.00
  • Parts/Materials/Supplies: $224.71 - $0.00

Total: $1,656.11 - $1,431.40

Discussion

  1. Cannot fund the balloon arch listed in costumes and decorations
  1. The board also is not funding the balloon light up line item listed in costumes and decorations
  1. Not culturally relevant
  1. Org will increase vegetarian options as needed
  1. Liaisons: Clarify with org whether the plates and cups are compostable
  1. The board feels that funding the cameras in the parts and materials sections of the budget

Questions 

  1.  
  1. Budget Approval
  1. Motion to approve $1,431.40 for MSA’s event “MSA Iftar Night”
  1. 8-0-0 
Old Business
Second Funding Cycle
NALSA - “Fall Harvest at Colorado Law” on November 13th from 5:00-8:00PM at Schaden Commons, Wolf Law
  1. Liaisons: Monique, Lawrence
  1. Updates
  1. Post-Event Survey sent
  1. Post-Event Review

Advertising

  1. Saw a lot of advertising

Logistics

  1. Gave a good amount of time for attendees to get food
  1. Some people got lost trying to find the venue

Content

  1. The event was culturally relevant and people who went were able to understand what was going on
  1. Event seemed very personal to those who attended the event  

Future Notes

  1. No responses on post event survey
  1. Choose compostable water bottle options next event
Iranian Students at CU Boulder - “Yalda Night” on December 6th from 6:00-10:00PM at WVCC Multipurpose Room
  1. Liaisons: Sanjana, Morgan
  1. Updates 
  1.  
SLB - “Noche de Baile 2024: Night of Dance 2024” on November 21st at WillVill Multipurpose Rooms A-B – 6pm-10:30pm
  1. Liaisons: Shoshi, Aneesh
  1. Updates
  1. They will not be getting a photo booth as they did not ask CSI in time...
  1. Who can go?
  • Aneesh (7:30-9:00)
  • Monique ~ 8
  • Hanna ~8
  • Angela
  • Junior
Third Funding Cycle
Art Auction CU - “Art Auction Festival” on Feb 8th from 5:00-9:00PM at Glenn Miller Ballroom 
  1. Liaisons: 
  1. Ratna
  1. Morgan
  1. Updates
  1. Been some confusion, still trying to schedule pre-spending meeting
7:45 PM – Chinese Students and Scholars Association (CSSA) - “Chinese New Year Festival” on Feb 2nd from 4:30-9:30 PM at Glenn Miller Ballroom
  1. Liaisons: 
  1. Bree
  1. Aneesh
  1. Updates
  1. No updates (Bree)
8:15 PM – Asian Pacific American Law School Association (APALSA) - “Lunar New Year Celebration” on Jan 24th from 6:00-9:00 PM at Wolf Law
  1. Liaisons: 
  1. Shruthi
  1. Lawrence
  1. Updates
  1. No updates
8:30 PM – CU Boulder Asian Studies Graduate Association (CUBASGA)- “CUBASGA Annual Conference 2025” on Feb. 22nd and 23rd  from 9:00 AM – 6:00 PM and 10:00 AM – 6:00 PM at Norlin Library British and Irish Room
  1. Liaisons:
  1. Angela
  1. Sanjana 
  1. Updates 
  1. They contacted UMC Catering and will send a new quote soon. 
8:45 PM – Sigma Psi Zeta - “Culture Shock 2025” on Feb 15th from 6:00 – 9:30 PM at Glenn Miller Ballroom
  1. Liaisons: 
  1. Naisha
  1. Junior
  1. Updates
  1. Sent Justin Nech quote: $5,000
  1. Motion
  1. 8-0-0
  1. Signed DocuSign
9:00 PM – Black Law Student Association (BLSA) - “Black History Month Celebration” on Feb 27th from 6:00 – 8:00 PM at Wolf Law
  1. Liaisons: Sanjana and Aneesh 
  1. Updates
  1. No Updates
Officer Reports

Advisor

  1. We will most likely be giving an offer to
  1. Working on CCP. Walk through of mural done. Deciding between 2 walls for the mural. Looking for students to meet with the artist on December 2 and 3. Time TBD.
  1. What other orgs should we reach out to?
  • Multicultural Leadership Scholars
  • Graduate Students of Color Collective
  • Education Diversity Scholars
  1. School of Education faculty, staff and grad students
  1. As mentioned, merch is delayed  sorry y’all. I promise it is not me. Custom Ink is incompetent. Looks like Dec 2 is the next delivery date.
  1. Naisha Speakers Transition Meeting with Alexis 
  1. Shruthi schedule a marketing transition meeting with Hanna asap.
  1. Bree schedule a Multimedia transition meeting with Monique
  1. Ratna schedule a secretary meeting with Junior

Leg Council Liaison

  1. Council had a good amount of Legislation on introduction last week.  

GPSG Liaison

  1. No updates

Finance Board Liaison

  1. Chatting Dec. 2nd 

Student Outreach Coordinator

  1. Please send out your emails – ideally by tomorrow

Marketing Coordinator

  1. No updates 

Speakers Coordinator

  1. Vacant 

Secretary/Historian

  1. None 

Multimedia Coordinator 

  1. No updates

Assistant Student Outreach Coordinator 

  1. No updates

Assistant Speakers Coordinator

  1. Absent

Chair

  1. Election Follow-Up

Adjourn 

  1. 9:24P