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Meeting Minutes 10/5/24

Present: Aneesh, Allie, Morgan, Monique, Hanna, Shoshi, Angela, Ratna, Naisha, Bre, Lawrence, Shruthi, Alexis, Junior

Absent: Sanjana (excused)

  1. Approval of the Minutes
  1. Approval of the Agenda 

New Business

  1. Voting member elections
  1. 4 spots for today, 1 spot on the 14th 
  • Shoshi
  • Shruthi
  • Naisha
  • Ratna
  • Angela

DSB ROD - Tuesday, October 8 (4-8pm)

  1. Who can go and at what time?
  • Sanjana?
  • Morgan?
  1. 4:00pm:
  • Aneesh 
  • Ratna
  1. 4:15pm:
  • Alexis
  • Morgan
  • Sanjana
  1. 4:30pm:
  • Junior
  1. 5:00pm:
  • Angela
  1. 5:30pm:
  • Monique
  • Hanna
  • Naisha
  • Shoshi
  1. Can’t go/why:
  • Allie (Finance Board)
  • Lawrence (classes 3:15-6:15pm)
  • Bree (Will be with DSB/dinner)
  • Shruthi (classes til 6)

DG Post-Event Review

.       Marketing:

  • Saw physical posters around campus
  • Could have done more emphasis on marketing
  • Lacking a little in terms of timeliness in terms of the event
  • Better communication with getting out marketing
  • Doing postering ASAP
  • Being more conscious with where we put posters
  • Did a good job of ensuring marketing did not get buried by other events/happenings on campus
  • Some members did not poster

Better marketing on social media

  • Encouraging organizations that we work with to repost/advertise t events
  • Make a more concrete plan for an advertising timeline (how/when we want to reach out to departments to spread word of the event)

  • Readily available information for marketing – socials, clips of them in movies, etc. Signed poster giveaway, pair of free tickets 

    Logistics:

  • The event started practically on time
  • Balancing between speech and Q&A was good for the most part
  • Speech portion may have been a little short
  • We did not know that DG was going to walk off the stage and interact with the crowd
  • Time limit needs to be set for how long the speaker can interact with the audience
  • Student expectations should NOT be that they will get the opportunity to talk with the speaker
  • Question submissions should be the primary way for the audience to engage with speaker
  • Q&A was not representative of the entire board

  • Meetings with Q&A team should be held before the speakers’ event

    Content:

  1. Many people gave great feedback who were from outside of the Native community and who don’t usually go to CEB events
  1. Thought the event provided very interesting perspectives on environmental issues
  1. Majority of people who went to the event walked away learning something new from it
  1. SRC: It was a great event.

Future Notes/Feedback:

  • If a speakers’ event is going to be scheduled near the beginning of a semester, try and make advertising it part of fall welcome
  • Being more mindful of expected attendee turnout, and the seating capacity of the venues we want to select
  • Make physical advertising better describe what the speakers’ event will entail
  • Make information about the speaker more readily available
  • Give opportunities for prospective attendees to actively engage with the work of our speaker
  • Talk strategies for advertising our events in future meetings
  • Who can we partner/collaborate with to get word out about our speakers’ events
  • DO NOT be afraid to give suggestions for advertising!!!
  • Clarify post speech reception plans with the speaker
  • We can see about inviting RSOs to reception on a case-by-case basis
  • See if we can have a dedicated time for Q&A/Audience interaction
  • Start the moderation process earlier
  • Consider who is moderating, and if they are representative of the events audience
  • How can we do this while avoiding tokenization?
  • Give the departments that we reach out to (if we do this) more time to think on/respond to moderation opportunities
  • Start the Q&A process MUCH earlier than we did for this event

Old Business

First Funding Cycle

Bengali Cultural Society - “Durga Puja” on October 12th and 13th from 10:00 AM – 7:30 PM and 9:30 AM – 7:30 PM at JSCBB

  1. Updates
  1. PSC weirdness
  1. Who can go?
  • Morgan – 13th 3:00-7:30
  • Shoshi – 9:30/10am-11am on the 13th
  • Lawrence
  • Naisha – Morning of 12th
  • Aneesh – 12 PM – Saturday
  • Ratna- Morning of 12th
  • Angela- Morning of 12th 

Bangladeshi Student Association - “Bangladesh Night” on September 20th from 5-9 PM at Glenn Miller Ballroom  

  1. Post-Event Hearing – next week at 5:45 on Zoom
  1. Who can be there?
  • Aneesh
  • Lawrence
  • Junior
  • Morgan
  • Lawrence

Second Funding Cycle

NSA - “A Walk Around the World” on November 9th from 5:00-8:00PM at GMB

  1. Liaisons: Hanna, Shoshi
  1. Updates
  1. Scheduling the when2meet

ASA- “Pride of Africa Pageant” on November 9th from 7:00-9:00PM at Byron White Club

  1. Liaisons: Morgan, Allie
  1. Updates 
  1. Pre-spending meeting is scheduled
  1. Reached out to an alternative DJ and they were the same price, so they’re requesting funding from a diff. dept.
  1. Waiting on quote from parking services
  1. “We wanted to be mindful of the amount of money we requested, so we did not want too many food options that would go to waste. With that in mind, I think because we are having plantain and puff puff, I do not believe we need the vegan/vegetarian option.”
  1. Current meat option is kabobs
  1. *will reach out to recommend/ask for that option
  1. Marketing will be updated shortly with an excerpt about the issues they’d like to address

NALSA - “Fall Harvest at Colorado Law” on November 13th from 5:00-8:00PM at Schaden Commons, Wolf Law

  1. Liaisons: Monique, Lawrence
  1. Updates
  1. Pre-spending meeting scheduled

SJP- “Day for Palestine – Palestinian Resilience” on December 7th from 9:00AM-8:00PM at Lower Rec Center

  1. Liaisons: Aneesh, Junior
  1. Updates
  1. Waiting to hear back from CSI before scheduling meeting
  1. Additional approved funding 10.3.24 by Chair for marketing - $400

Hindu YUVA - “Diwali” on November 10th from 5:00-9:00PM at GMB 

  1. Liaisons: Allie, Lawrence
  1. Updates
  1. Tried to schedule pre-spending meeting, things got derailed
  1. Everything is on hold until they do their proper CSI org registration

Iranian Students at CU Boulder - “Yalda Night” on December 6th from 6:00-10:00PM at WVCC Multipurpose Room

  1. Liaisons: Sanjana, Morgan
  1. Updates
  1. Sent in further explanation on the fruit and nuts for decoration 
  1. Will schedule pre spending meeting with board update on decoration 

SLB - “Noche de Baile 2024: Night of Dance 2024” on November 21st from 3:00-11:00PM at WillVill Multipurpose Rooms A-B – 6pm-10:30pm

  1. Liaisons: Shoshi, Aneesh
  1. Updates
  1. Working on scheduling meeting

SASE - “Diwali” on November 2nd from 5:00-8:30PM at the Lower Rec Center

  1. Liaisons: Junior, Hanna
  1. Updates
  1. Additional funding info:
  1. $4,398.20 - AV, Program Council
  1. 4-0-0
  1. Working on scheduling pre spending meeting 

Officer Reports

Advisor

  1. Tabling for ILM on one of the following Mondays:
  1. December 9th  (2-3pm) - 5th funding cycle (Aneesh)
  1. Merch design – Hanna let’s chat

Leg Council Liaison 

  1. No updates 

GPSG Liaison

  1. No updates

Finance Board Liaison

  1. No updates

Student Outreach Coordinator

  1. Check-in on each org for pre-spending meetings
  1. Any questions from last meeting?

Marketing Coordinator

  1. Merch responses 

Speakers Coordinator 

  1. Vacant

Secretary/Historian

  1. Questions on probation tracker...
  1. Updates on past years probations/clause violation information

Multimedia Coordinator

  1. n/a

Assistant Student Outreach Coordinator

  1. Absent

Assistant Speakers Coordinator 

  1.  

Chair

Adjourn 

  1. 2:26 pm - not accurate