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Meeting Minutes 10/14/24

  1. Call to Order   

Present: Aneesh, Allie, Lawrence, Shoshi, Bree, Junior, Ratna, Sanjana, Naisha, Angela, Morgam, Shruthi, Alexis

Absent: Hanna (excused), Monique (excused)

  1. Approval of the Minutes
  1. Approval of the Agenda 
  1. New Business
  1. Voting member elections

Third Funding Cycle First Hearings

  1. Liaisons:

Art Auction CU –  Feb 8th from 5:00-9:00PM at Glenn Miller Ballroom

  1. Ratna
  1. Morgan

CSSA– Feb 2nd from 4:30-9:30 PM at Glenn Miller Ballroom

  1. Bree
  1. Aneesh

APALSA – Jan 24th from 6:00-9:00 PM at Wolf Law

  1. Shruthi
  1. Lawrence

CUBASGA – Feb. 22nd and 23rd  from 9:00 AM – 6:00 PM and 10:00 AM – 6:00 PM at Norlin Library British and Irish Room

  1. Angela 
  1. Sanjana

SPZ – Feb 15th from 6:00 – 9:30 PM at Glenn Miller Ballroom

  1. Naisha
  1. Junior

BLSA- Feb 27th from 6:00 – 8:00 PM at Wolf Law

  1. Sanjana
  1. Aneesh

Mission Statement:

  1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences. 

7:30 PM – Art Auction CU - “Art Auction Festival” on Feb 8th from 5:00-9:00PM at Glenn Miller Ballroom 

  1. Liaisons: 
  1. Ratna
  1. Morgan
  1. Notes
  1. Art auction festival
  1. AACU 
  1. Dedicated to fostering creative and supportive environments for students representing middle easters culture and art
  1. Celebrating Arab culture
  1. The Festival
  1. One day event dedicated to art from all over the world
  1. Focus on fostering international citizenship and sense of community among all people interested in the arts
  1. ROD/content 
  1. Event will have performers
  1. Photo booth
  1. 24 art booths
  1. 12 belonging to students
  1. 12 belonging to other organizations
  1. Event will have a sketcher as well
  1. ~350 expected capacity
  1. Questions from the Board 
  1. Auctions
  1. No
  1. Auction portion is separate from the event
  1. They have their own partnerships for conducting the auction
  1. Student involvement
  1. There is a member of the organization who is responsible for creating marketing
  1. Subcommittee in the org also meets to discuss marketing strategies
  1. Decision process for choosing orgs
  1. Choosing orgs will be done through open call
  1. There will be a series of interviews in the decision-making process
  1. Aiming to have all organizations finalized by December
  1. Are planning n having backup organizations in the event of orgs dropping out
  1. Choosing students to participate in the event will be done in the same way as the org selecting process
  1. Any past events?
  1. No, this will be the first time this organization hosts this event
  1. Have had some smaller events
  1. Generally, with an attendance of 20-30 people
  1. How did they get the number of 350 for the event?
  1. They are planning to upscale a lot compared to their past events, and thought 350 was a reasonable estimate of attendees.
  1. Who will be doing performances?
  1. Student groups 
  1. Mission Statement Alignment
  1. Motion to approve mission statement alignment for Art Auction CU’s event “Art Auction Festival”
  1. 7-0-0

7:45 PM – Chinese Students and Scholars Association (CSSA) - “Chinese New Year Festival” on Feb 2nd from 4:30-9:30 PM at Glenn Miller Ballroom

  1. Liaisons: 
  1. Bree
  1. Aneesh
  1. Notes
  1. Chinese New Year celebration
  1. One of must significant holidays in Chinese culture
  1. Allows students to gain insight into customs, values, and history of Chinese culture
  1. Unite Chinese students on campus, while inviting those of other cultures to experience Chinese celebrations
  1. ROD/Content
  1. Will have various performances throughtout the event
  1. This ear, the org is trying to have more hands-on experiences, such as getting to wear traditional Chinese clothing
  1. Questions from the Board
  1. Faults from 2022, how will we improve
  1. There were three committees, planning, communication, and design
  1. The responsibilities of each committee were not clearly defined in the 2022 event
  1. This year they have a new committee called event support, which takes a more hands-on approach to the behind-the-scenes logistics of the event.
  1. Attendance
  1. Estimated 200-300 people
  1. There will be a list of people who will absolutely attend the event (minimum)
  1. After advertising, they will implement an RSVP system
  1. How do they get people from other states to attend
  1. They have connections with many Chinese student organizations across other states, who they will reach out to and invite to their event
  1. Custom menu from EP&C?
  1. The org gave up on doing the custom menu, however, they are open to looking into a custom menu
  1. How much of the event will be in Mandarin?
  1. Clarifying for translation purposes/requirements
  1. There will be English translations of everything; one MC speaking in English, one in Mandarin
  1. How will the org reach out to the broader CU community?
  1. They are hoping to spread the word through connections as well as other student organizations
  1. In addition to this, they are in the process of creating a marketing campaign
  1. Mission Statement Alignment
  1. Motion to approve mission statement alignment for CSSA’s event “Chinese New Year Festival”
  1. 7-0-0

8:15 PM – Asian Pacific American Law School Association (APALSA) - “Lunar New Year Celebration” on Jan 24th from 6:00-9:00 PM at Wolf Law

  1. Liaisons: 
  1. Shruthi
  1. Lawrence
  1. Notes
  1. Lunar New Year Celebration
  1. Goal is to engage Denver/Boulder legal community, overall CU community, friends and family
  1. Content
  1. Dragon Dancers, 
  1. Games,
  1. Trivia
  1. Food
  1. Karaoke
  1. Questions from the Board
  1. More details about the event itself (ROD etc.)
  1. Will be held in a courtroom
  1. Lunch will be held in commons
  1. Crafts and games will be held in two classrooms in the law school
  1. What is lunar new year
  1. Lunar new year follows Buddhist calendar and signifies the new year for those who follow it
  1. Expected attendance
  1. At least 60 people
  1. How will they get other communities involved
  1. They will do digital marketing campaigns
  1. Also planning on getting notice of the event to other RSOs on campus
  1. The org has connections to the Asian bar association and will be in contact with them as well
  1. Why was the event not held in 2023, and what was attendance in 2022?
  1. Last year's exec board was only two people, so conducting this event would not be feasible
  1. Guest Speaker?
  1. They are trying to get the president of the Asian Bar Association
  1. If not him, then another attorney from the Asian Bar Association
  1. They wanted to get a speaker from the greater legal community
  1. Content of the speech?
  1. Hopefully on experiences with lunar new years growing up (celebrations, etc.)
  1. Mission Statement Alignment
  1. Motion to approve mission statement alignment for APALSA’s event “Lunar New Year Celebration”

8:30 PM – CU Boulder Asian Studies Graduate Association (CUBASGA)- “CUBASGA Annual Conference 2025” on Feb. 22nd and 23rd  from 9:00 AM – 6:00 PM and 10:00 AM – 6:00 PM at Norlin Library British and Irish Room

  1. Liaisons:
  1. Angela
  1. Sanjana 
  1. Notes
  1. 26th annual CUBASGA annual conference
  1. This is an academic conference
  1. Content
  1. Will consist of 30-40 presenters
  1. 10-15 panels, with 3-4 presentations per panels
  1. There will be an anticipated audience of 50+
  • Will hopefully consist of students and faculty in related fields, as well as students/faculty from other departments
  • Goal is to cover topics from Chinese and Japanese cultures from both modern and historical periods
  • This year they are planning on giving undergraduate students more opportunities to participate in presentations.
  1. Keynote speakers
  1. Professor RE
  1. Professor DA

Questions from the Board

  1. How will the selection process for presenters happen?
  • They will conduct interviews, discuss them, and then review and make a final selection on presenters
  1. How will they reach out to more undergrads
  • They are planning on doing more advertising
  • Also planning on reaching out to undergrads, and encouraging them to spread the word of their event
  1. Any changes that they want to make to the event?
  • They are planning to have an earlier deadline for presenters to get a spot in the event (due to issues with having a later deadline last year)
  • Planning on having more targeted Q&A sessions
  1. Mission Statement Alignment
  1. Motion to approve mission statement alignment for CUBASGA’s event “CUBASGA Annual Conference 2025”
  1. 7-0-0

8:45 PM – Sigma Psi Zeta - “Culture Shock 2025” on Feb 15th from 6:00 – 9:30 PM at Glenn Miller Ballroom

  1. Liaisons: 
  1. Naisha
  1. Junior
  1. Notes
  1. Culture Shock
  • SPZ works to empower and support womxn of color
  • This event is aimed to magnify exposure of APIDA heritage and the exposure to their cultures
  • Culture shock is also aimed to help alleviate the sense of shock POC students may feel when coming to a PWI
  1. Content/Logisitics
  • Free to public
  • Two main headliners
  • Student performers
  • Greek orgs stepping/strolling
  1. Headliners
  • KIRE
  • Taiwanese pop singer
  • Jules Aurora
  • Filipino American singer, songwriter, actress and model
  1. Student Performances
  • Aims to secure students/local acts a 10-minute performance
  • Will be selected through an audition process in the beginning of spring semester
  1. Questions from the Board
  1. What have they learned from past events/ how will they be implemented?
  • They have received feedback regarding punctuality
  • Also received feedback from lack of event promotion
  1. Is there a support system for ensuring event success
  • The org will make time management regarding the event a priority
  • They also have support from alums who are open and available to helping with the event
  1. How are they going to reach out to the organizations that they want to see represented in the event?
  • The org is close with performers who have both performed in the past and who are open to performing at this event
  1. Mission Statement Alignment
  1. Motion to approve mission statement alignment for SPZ’s event “Culture Shock 2025” 
  1. 7-0-0

9:00 PM – Black Law Student Association (BLSA) - “Black History Month Celebration” on Feb 27th from 6:00 – 8:00 PM at Wolf Law

  1. Liaisons: 
  1. Sanjana
  1. Aneesh
  1. Notes
  1. BHM Celebration
  1. Content
  • Event will have food as well as an African Dance performance
  • The Dance usually gets crowds involvement
  1. Questions from the Board 
  1. How will they get people involved
  • They are planning on doing a marketing campaign, which includes submitting it to the law school
  1. How will they talk about black hist ory
  • The performers will explain the significance of their dances before the performances
  • The origins and significance of the food will also be talked about
  1. Attendance
  • Last year, the attendance was 40-50 and they are expecting the same attendance
  1. How will other communities get involved
  • Marketing will be given to the entire CU campus, as well as the law school
  1. Mission Statement Alignment
  1. Motion to approve mission statement alignment for BLSA’s event “Black History Month Celebration”

  1. 7-0-0

    Old Business
First Funding Cycle

Bengali Cultural Society - “Durga Puja” on October 12th and 13th from 10:00 AM – 7:30 PM and 9:30 AM – 7:30 PM at JSCBB

  1. Advertising
  • They were requesting advertising 48 hours before their event 
  • Did not print posters
  • Did not get full advertising money funded because they never clarified what their advertising was for
  • Didn't see any advertising, except for JSBCC, which was plastered with posters
  1. Logistics
  • Was hard to find the entrance 
  • Required texting via a QR code
  • There was no food when it was advertised in the ROD
  • The food was there, but it was not served
  • Those who had the food said it was ‘pretty good’
  • They were giving out pins/ribbons to support Palestine and women's rights
  • The idol was delayed and did not arrive at the event in time
  • Used a canvas with portraits of the god as a replacement
  1. Content
  • Those who went were not able to follow the event at all
  • Those who went who were Hindu were also not able to follow it 
  • In between introducing performances there was no translation
  • Introductions to the event were also done in Bengali
  • Performances for the most part were very good
  • Some performances encouraged audience participation
  • Decorations were used and set up well 
  1. Day 2 
  1. Future Notes
  • Should not be funded for an idol because they already got funded and got one shipped internationally
  • Program was all in Bengali
  • Time management for the event could have been MUCH better
  • Consolidate into a one-day event?
  1. Second Funding Cycle

NSA - “A Walk Around the World” on November 9th from 5:00-8:00PM at GMB

  1. Liaisons: Hanna, Shoshi
  1. Updates
  1. Marketing
  1. Do not need the ASSG logo 
  1. Change color of date/time/location
  1. Make “NSA presents ...” more obvious
  1. Pre-spending meeting - occurred 

ASA- “Pride of Africa Pageant” on November 9th from 7:00-9:00PM at Byron White Club

  1. Liaisons: Morgan, Allie
  1. Updates 
  1. Pre-spending meeting happened
  1. Additional quote for venue needs approval – this was the offline vote no one responded to...
  1. $819.29 for venue extension
  1. 7-0-0
  1. Additional $730 approved for vegetarian kabobs 10.13 by Chair
  1. Fundraising 
  1. New AV quote will be coming in soon too

NALSA - “Fall Harvest at Colorado Law” on November 13th from 5:00-8:00PM at Schaden Commons, Wolf Law

  1. Liaisons: Monique, Lawrence
  1. Updates
  1. Pre-spending meeting done

SJP- “Day for Palestine – Palestinian Resilience” on December 7th from 9:00AM-8:00PM at Lower Rec Center

  1. Liaisons: Aneesh, Junior
  1. Updates
  1. 🙃
  1. Hindu YUVA - “Diwali” on November 10th from 5:00-9:00PM at GMB 
  1. Liaisons: Allie, Lawrence
  1. Updates
  1. No longer in bad-standing
  1. Pre-spending meeting later this week

Iranian Students at CU Boulder - “Yalda Night” on December 6th from 6:00-10:00PM at WVCC Multipurpose Room

  1. Liaisons: Sanjana, Morgan
  1. Updates
  1. Pre-spending meeting has been done, with a few notes:
  1. The meeting was not done with their liaison Sue, but rather with Nora, though everything still should have been covered. 
  1. We asked them about possibly adding vegetarian options, they said the grape leaves on their menu are vegetarian.
  1. If more vegetarian options were to be added, it could be done but it would be a slightly tedious process with the C4C and would take about two weeks. 
  1. “the stuffed grape leaves is not an appetizer/side in persian food culture and it definitely is a whole entry.”
  1. We also asked them about the cultural significance of the nuts and fruits in their budget request and it turns out they are very symbolic and significant for this type of celebration and not all stores sell them; it would not be complete without them. 
  1. They would like to know when/if the nuts and fruits would be approved, when do we think that could happen, and when would the email be sent letting them know our decision?
  1. $890.00 for decorations
  1. 2-0-5
  1. Are there other ways to source the nuts/fruits from a cheaper vendor?
  1. What from the event can be reused 

SLB - “Noche de Baile 2024: Night of Dance 2024” on November 21st from 3:00-11:00PM at WillVill Multipurpose Rooms A-B – 6pm-10:30pm

  1. Liaisons: Shoshi, Aneesh
  1. Updates
  1. Pre-spending meeting had to be pushed back (due to org/csi finance). Now on 10/16 (wed)
  1. SASE - “Diwali” on November 2nd from 5:00-8:30PM at the Lower Rec Center
  1. Liaisons: Junior, Hanna

Updates

  1. Pre-spending meeting scheduled for Thursday
  1. No updated advertising yet 
  1. Officer Reports
  1. Advisor
  1. who would like a sherpa and who would like the fleece sweater?
  • Allie - L
  • Aneesh - L
  • Ratna - M
  • Naisha - M
  • Morgan - M
  • Angela - M
  • Sanjana - L
  • Alexis - M
  • Hanna – M
  • Shoshi – M
  • Bree - M
  • Lawrence – M
  • Shruthi - M
  • Junior - XL
  • Monique - M
  1. CEB headshots?? - do we want this? If so, what would be the best time/date?
  • Will get this scheduled ASAP
  1. CEB name tags are ordered and will arrive soon – will put them in the office when they are ready

Leg Council Liaison 

  1. Voting members passed on Consent Agenda, congrats

GPSG Liaison

  1. No updates

Finance Board Liaison

  1. No updates

Student Outreach Coordinator

  1. Timeliness
  1. Let’s send out funding cycle emails out now!
  1. Please go sit with your other liaison and make sure that everything gets in the email (including signature/all paragraphs/not the top piece with the subject and who to send it to)
  1. Did everyone who’s had a pre-spending receive and sign a docusign?

Marketing Coordinator 

  1. No updates 

Speakers Coordinator

  1. Vacant 

Secretary/Historian

  1. NA

Multimedia Coordinator

  1. Alexis- I updated the funding dates & deadlines, lmk what you think 
  1. New members- I sent an email earlier today, please check it when you get the chance

Assistant Student Outreach Coordinator

  1. No updates

Assistant Speakers Coordinator

  1. No updates

Chair

  1. Congrats Voting Members
  1. Adjourn 
  1.