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Meeting Minutes 09/23/24

 

  1. Call to Order   

Present: Aneesh, Allie, Shoshi, Monique, Hanna, Sanjana, Junior, Lawrence, Morgan, Alexis

Absent: 

  1. Open Hearing 
  1. Approval of the Minutes
  1. Approval of the Agenda
  1. New Business
  1. Interviews
  1. 7:15 PM – BT 
  1. 7:30 PM - RU
  1. 7:45 PM - NN 
  1. 8:00 PM - AL 
  1. 8:15 PM - SR 
  1. 8:30 PM - SK
  1. Second Funding Cycle 1st Hearing 
  1. Mission Statement:
  1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences.

8:45 PM – Society of Asian Scientists and Engineers (SASE) - “Diwali” on November 2nd from 5:00-8:30PM at the Lower Rec Center

  1. Liaisons: Junior, Hanna
  1. Notes
  1. Diwali
  1. 550 expected attendees
  1. Booths featuring Diwali traditions
  1. Diya painting
  1. Lantern making 
  1. Also in the process of contacting companies to the festival
  1. Will also feature two dance performances
  1. Currently encouraging collaborations with various cultural groups at CU (already working with AAEIO)
  1. Encouraging interns to lead booth to learn more about Diwali 
  1. Questions from the board:
  1. How many booths?
  1. Currently 3, but companies can bring more
  1. Attendance last year?
  1. Over 500
  1. Significance of Diwali?
  1. Festival of lights
  1. One of the most important festivals in Indian culture
  1. Differences to encourage more participation?
  1. Most attendees were from SASE, this year is going to be open to more student organizations
  1. Also are encouraging companies to help and lead booths
  1. Lesson from last year?
  1. Compensating for a larger attendance
  1. Having staging and lighting for dance performances
  1. Generally improving on aspects from last year's festival
  1. Mission Statement Alignment
  1. Motion to approve mission statement alignment for SASE’s event “Diwali”
  1. 4/0/0
  1. DG Event Logistics

D G ROD.docx - plan to meet in the Rec Center Ice Overlook Medium Room no later than 4:15pm

  1. Does anyone have a class conflict that prohibits them from being at the Rec Center by 4:15-4:30pm? If so, list your name below and what time you are available 
  1. Lawrence until 6:15pm
  1. Class from 3:30-4:45 but she lets us out early sometimes (Hanna)
  1. Class from 3:30-4:45 pm (Monique)
  1. Feel free to use this link and share with your plus to claim tickets. The link includes a promo code to get them free
  1. Interviews Discussion 

 

  1. Old Business
  1. First Funding Cycle
  1. Latine Student Alliance - “Sabores y Culturas” on September 25th from 6:30-9:00 PM at CASE 
  1. Updates 
  1. No updates
  1. Who’s going?
  1. Allie (6:30 - ?)
  1. Sanjana (after 7pm)
  1. Aneesh (6:30 – 7:30)
  1. Morgan (6:30 – 8:00)
  1. Lawrence (6:30 – 7:45)

SASA - “Garba Night” on September 27th from 6-9 PM at Will Vill 

  1. Updates 
  1. No updates
  1. Who’s going?
  1. Lawrence
  1. Monique (8-9)
  1. Junior (probably entire time)

Bengali Cultural Society - “Durga Puja” on October 12th and 13th from 10:00 AM – 7:30 PM and 9:30 AM – 7:30 PM at JSCBB

  1. Updates 
  1. Need advertising
  1. Working on idol purchase

Bangladeshi Student Association - “Bangladesh Night” on September 20th from 5-9 PM at Glenn Miller Ballroom  

  1. Post-Event Review
  1. Advertising
  1. Did not see very much advertising

Logistics

  1. Event started 15-30 minutes late
  1. Little audio issues (sound peaking)
  1. Behind schedule 30-40 mins (according to their schedule) 

Content

  1. Mid (EP&C) food 
  1. Poetry
  1. Songs

Future Notes

  1. Work on audience engagement 
  1. Lots of the same kinds of performances, audience got a little bored/tuned out

Translation

  1. Hard to follow the whole event if you did not speak Bangladesh
  1. Bylaws section VII, Part H, part 11: If any portion of the event is not in English, an English translation must be available, excluding songs, anthems, poems, small dialogue, and expressions throughout the event; however, the Student Organization is responsible for providing a translation for the significant educational components of these elements to the event. The Board will provide funding for a translator or any other accessibility needs at a student-fee funded event.
  1. Explain the significance
  1. Have a ROD

Second Funding Cycle

NSA - “A Walk Around the World” on November 9th from 5:00-8:00PM at GMB

  1. Liaisons: Hanna, Shoshi
  1. Updates
  1. NSA sent an updated quote from PC – line item total and budget has been updated in buffconnect - Alexis

ASA- “Pride of Africa Pageant” on November 9th from 7:00-9:00PM at Byron White Club

  1. Liaisons: Morgan, Allie
  1. Updates  
  1.  

NALSA - “Fall Harvest at Colorado Law” on November 13th from 5:00-8:00PM at Schaden Commons, Wolf Law

  1. Liaisons: Monique, Lawrence
  1. Updates 
  1.  
  1. SJP- “Day for Palestine – Palestinian Resilience” on December 7th from 9:00AM-8:00PM at Lower Rec Center
  1. Liaisons: Aneesh, Junior
  1. Updates 
  1.  

Hindu YUVA - “Diwali” on November 10th from 5:00-9:00PM at GMB 

  1. Liaisons: Allie, Lawrence
  1. Updates 
  1.  

Iranian Students at CU Boulder - “Yalda Night” on December 6th from 6:00-10:00PM at WVCC Multipurpose Room

  1. Liaisons: Sanjana, Morgan
  1. Updates 
  1.  

SLB - “Noche de Baile 2024: Night of Dance 2024” on November 21st from 3:00-11:00PM at WillVill Multipurpose Rooms A-B – 6pm-10:30pm

  1. Liaisons: Shoshi, Aneesh
  1. Updates 

 

Officer Reports

Advisor

  1. If you have one, add your plus ones to the Reception Guest List.docx 
  1. Add your order to Cava Order.xlsx
  1. Aneesh – I will add this after the meeting
  1. Shoshi
  1. Fill out Retreat form
  1. Fill out this contact sheet so I can get new name tags, etc for everyone

Leg Council Liaison

  1. No updates 

GPSG Liaison

  1. Stipend given out near the end of the semester after giving my report

Finance Board Liaison

  1. No updates

Student Outreach Coordinator

  1. Please send the SASE email :)

Marketing Coordinator

  1. Fill this out if you haven’t already
  1. RETREATREVEAL 
  1. Save the date : October 4th-6th  

Speakers Coordinator

  1. No updates – see you tomorrow! 

Secretary/Historian

  1. Nothin 

Media Master

  1. naur

Assistant Student Outreach Coordinator

  1. The email for our third funding cycle is done minus the graphics attachment, when should it be sent out? 

Assistant Speakers Coordinator

  1. 317 tickets sold (41 used the free student promo code)
  1. Chair
  1. Kaoutar is requesting a leave of absence for one semester
  1. Marya and Freya 
  1. Adjourn 
  1.