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Meeting Minutes 09/16/24

 

  1. Call to Order   
  • Present: Aneesh, Allie, Hanna, Monique, Sanjana, Junior, Shoshi, Morgan, Alexis
  • Absent: Marya (excused), Freya (excused), Lawrence (excused)
  • Zoom: Kaoutar 
  1. Open Hearing 
  1. Approval of the Minutes
  1. Approval of the Agenda
  1. New Business
  1. Event
  1. Moderators
  1. CEB
  • Morgan
  • Freya
  1. Other moderator options
  • Student leaders in RSOs
  • Faculty/staff associated with CNAIS
  1. Tabling - let’s take a look and sign up now!
  1. CCP Brainstorm Ideas:
  1. Encouraging voting with the election coming up
  1. Significance of the people who fought for the right to vote
  1. Prayer room designation
  1. Land acknowledgement
  1. Trying to remove the requirement to pay for venue reservations for RSOs that apply under the land acknowledgement
  1. Depolarization Workshop
  1. History of the achievements of POC at the university
  1. Mural with the opening of the School of Ed 
Planning Committee
  1. Junior
  1. Aneesh 
  1. Lawrence
  1. Motion to approve involvement in Mural at School of Education project
  1. 6/0/0
Old Business
First Funding Cycle
  1. Latine Student Alliance - “Sabores y Culturas” on September 25th from 6:30-9:00 PM at CASE 
  1. Updates
  • Spent $0 so far – remind students to submit a “Payment Request” in BuffConnect in order to spend funds
  • Reach out to the org regarding submission of marketing
SASA - “Garba Night” on September 27th from 6-9 PM at Will Vill 
  • Updates
  • Spent $325.06 out $4,817.86 – remind students to submit a “Payment Request” in BuffConnect in order to spend funds
  • Reach out to the org regarding submission of marketing
Hike for Help - “Nepali Cultural Immersion Event” on September 4th from 5:30 – 8:00 PM at Abrams Lounge
  1. Updates 
  • Post-Event Hearing
  • Advertising
  • No advertising was sent to the board, however they advertised for the event despite this
  • Seemingly advertised a lot especially at the BIF, due to the event being packed
  • Logistics
  • Event start was pushed back to 6:30, but communication on this was not clear
  • Vendor for the event was not paid on time
  • Reimbursement was also not able to be carried out properly
  • Post spending form was not submitted
  • The event did not seem culturally enriching or educational. 
  • There was no content about Nepali/Sherpa culture
  • Majority of content brought to the board in first hearing was not in the event
  • Only eight people filled out the post event survey
  • All eight of these people were members of Hike for Help 
  1. Content
  • At the event you got a bag of rocks and food
  • The presentation of the event started at 7, talked about why the club was created
  • Presentation only lasted about 45 minutes, but besides that they talked about hiking, as well as mainly recruiting people for the club
  • No talk of Buddhism or the religious/cultural importance of the event was not discussed
  • Future Directions
  • Call in the org for a post event hearing
  • We will discuss the difference in the advertised event compared to the actual event.
  • Post event hearing 7:15PM September 16th 2024
  1. Bengali Cultural Society - “Durga Puja” on October 12th and 13th from 10:00 AM – 7:30 PM and 9:30 AM – 7:30 PM at JSCBB
  • Updates
  • Spent $2,474 out of $6,770.27 for their idol – remind students to submit a “Payment Request” in BuffConnect in order to spend funds
  • Please let the org know I've gotten word that there is a football game on 10/12. Even on east campus, if the game time lines up with the event there could be issues with their ability to have guests get there.
  1. Bangladeshi Student Association - “Bangladesh Night” on September 20th from 5-9 PM at Glenn Miller Ballroom  
  • Updates 
  • Spent $0 so far – remind students to submit a “Payment Request” in BuffConnect in order to spend funds
  • Marketing were sent in needs board approval
  • Marketing approved by board
  • Reach out to org letting them know advertising is approved
  1. Recruitment Timeline
  • Apps due: Friday, September 13  
  • Review applications: Monday, September 16 
  • Interviews: Monday, September 23 
  • **Tentative based on number of 2nd funding cycle apps
  • Applications close this Friday, so if you know people who may be interested or you have the opportunity to bring up the fact that apps are open, please do so!
  1. Officer Reports
  1. Advisor
  • Retreat reminder, Oct. 4-6
  • Ticket sales as of 5pm today:
  • Promo code: 23
  • Students: 36
  • Staff/faculty: 74
  • Community: 44
  • Can we outreach to CWA?
  • When is Q&A meeting?
  • Need questions like yesterday
  • Orgs who get funding for food to be tracking attendance (preferably in BC) liaisons to follow up for this info after event
  • Space and capacity for CEB
  1. Leg Council Liaison
  1. No new Updates 
  1. GPSG Liaison
  1. Absent
  1. Finance Board Liaison
  1. No Updates
  1. Student Outreach Coordinator
  • Funding cycle things:
  • Just want to really stress the importance of getting back to student orgs in a timely manner
  • Turnaround time should be within 48 hours (again, if you don’t have the capacity to do that, this is why we have 2 liaisons per org)
  • 2nd funding cycles start next week – meaning most people will end up with 2 orgs (1 finishing 1st funding cycle, and 1 for 2nd) 
  • Which means: we really need to stay organized and make sure we communicate if we’re having issues
  • Applications close on Friday
  1. Marketing Coordinator
  • If you have any merch ideas, please drop them in the comments
  • Gym bags???
  • Duffle???
  • Backpacks 
  • Phone wallets???
  • Magsafe
  • sticky 
  1. Speakers Coordinator
  • Updates Covered
  1. Secretary/Historian
  • Check your schedules and sign up now for at least 1 hour per week *this is to be adjusted a little for tabling the next 2 weeks so giving flexibility there - Alexis
  1. Media Master
  • Sanjana needs to be added to the website 
  • Meet the board
  1. Assistant Student Outreach Coordinator
  • Allocation Tracker Document
  • Live updates during meetings (especially funding cycle hearings)
  1. Assistant Speakers Coordinator
  • CCP
  1. Chair
  • Can you pls follow-up with the UMC front-desk as well for Sanjana having office access? She said she still doesn’t have access - Allie
  1. Adjourn 
  • TIME NOT RECORDED