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Meeting Minutes 08/26/24

  1. Call to Order   
  • Present: Sanjana, Shoshi, Kaotaur, Allie, Aneesh, Morgan (zoom), Alexis, Junior, Monique, Hanna, Lawrence, Freya, Marya (excused)
  1. Open Hearing 
  1. Approval of the Minutes
  1. Approval of the Agenda
  1. New Business
  • Reminders on Responsibilities and Deadlines
  • The Liaison system
  • This presentation will be available HERE, but please let me know if you have any questions!
  • Take a moment to sign up now 
  • CCP
  • Junior
  • Aneesh 
  • Lawrence
  1. Old Business
  • First Funding Cycle
  • Hindu YUVA - “Ganesh Festival” on September 7th from 5:00-8:00PM on Farrand Field
  • Updates
  • Updates
  • Org had been not responding to emails from Aneesh and Allie
  • They were given the option to delay their event by three weeks, and they opted to not do this
  • Instead, they decided to cancel their event for the semester
  • In the future, a conversation will be held with the org regarding their required responsibilities relating to getting funding for their event.
  1. Latine Student Alliance - “Sabores y Culturas” on September 25th from 6:30-9:00 PM at CASE 
  1. Updates
  • Liasons had pre-spending meeting with the org
  • SASA - “Garba Night” on September 27th from 6-9 PM at Will Vill 
  • Updates
  • Funding for food
  • $4,115.50
  • Motion to approve 5/0/0
  • Liasons had pre spending meeting, but have not received their Docu-sign
  1. Hike for Help - “Nepali Cultural Immersion Event” on September 4th from 5:30 – 8:00 PM at Abrams Lounge
  1. Updates
  • Had pre spending meeting
  • Have not sent marketing yet
  • Who’s going:
  • Allie (6:15ish)
  • Aneesh (6:00 ish)
  • Hanna (idk time)
  • Lawrence 
  • Kaoutar (time TBD) 
  • Junior (Probably 6:00)
  1. Bengali Cultural Society - “Durga Puja” on October 12th and 13th from 10:00 AM – 7:30 PM and 9:30 AM – 7:30 PM at JSCBB
  1. Updates
  • Funding for idol
  • $2,474.00
  • Motion to approve: 5/0/0
  • Idol for the event is being shipped directly to the university
  1. Bangladeshi Student Association - “Bangladesh Night” on September 20th from 5-9 PM at Glenn Miller Ballroom  
  1. Updates
  • Waiting on them to sign the docusign for the pre-spending meeting
  • Recruitment Timeline
  • Apps open: Monday, August 26 
  • BIF: Wednesday, August 28 
  • Apps due: Friday, September 13  
  • Review applications: Monday, September 16 
  • Interviews: Monday, September 23 
  • **Tentative based on number of 2nd funding cycle apps
  1. Officer Reports
  1. Advisor
  1. All good for announcement? Social media, eventbrite, postering
  1. Timeline:
  • Wed. Aug 28: ticket sales start, postering & CEB social media
  • Wed. Sept. 4: CUBT Article
  • Mon. Sept 9: Ask CWA for advertising, if needed
  • Will be printed and ready in the CEB office by Wednesday 8/28
  • Please sign up now
  • Aneesh – can we meet tomorrow? Just realized we don’t have a 1-1 set up for the semester
  • Speakers meeting tomorrow 8/27 @ 10am
  • Marya, Shoshi, Hanna, Monique 
  1. Q&A committee – questions due Sept 10
  • Marya
  • Shoshi
  • Hanna
  • Aneesh 
  • Allie
  • Junior
  • Monique
  1. Moderators (decide by Sept 6)
  • Morgan
  • Freya 
  • Inviting RSOs to the event
  1. Helping out DSB – october 8th
  • Aneesh
  • Hanna 
  • Shoshi
  • Alexis
  • Junior
  • Monique 
  • Sanjana
  1. Leg Council Liaison 
  • First Leg Council Meeting will be September 5th
  1. GPSG Liaison
  • Marissa Dauner said that I was added to their records
  1. Finance Board Liaison
  • As a general note: I would like to stress the importance of fiscal responsibility, particularly when it comes to funding student orgs
  • We don’t need to drastically cut, but we should be mindful of what we are funding and why
  • Quick SOAC update
  1. Student Outreach Coordinator
  • Reminder: liaison stuff does have deadlines – we have 2 people assigned per org for a reason!
  • BuffOne Card Tappers/tracking event attendance
  • Upcoming tabling for recruitment
  • Summary of post-spending report data AY23-24/updates on org issues
  • Hanna – would you by chance have time to make a small thing of handbills that just have all of the funding cycle deadlines for us to pass out to orgs at the BIF? This is a super fast turnaround bc we’d need them by tmw to get them printed, so pls just lmk if you have the capacity!
  1. Marketing Coordinator
  • Still working on getting logos transferred because my computer nearly blew up while doing it, so please refer to the google drive to retrieve logos
  • The post event survey can be found in OneDrive, however it is just a link to the google one because I am still receiving errors when trying to create the old one
  1. Speakers Coordinator 
  • Advisor covered updates.
  1. Secretary/Historian
  • Google to OneDrive transfer is done! 
  • Please let me know if you notice something is missing
  • Probation tracker in the OneDrive (has current orgs on probation but I would like to add past semesters if possible)
  • Probation tracker and Attendance tracker in CEB 2024-2025 < Secretary
  1. Media Master
  • I'm thinking of making an “Meet our board” for our Instagram. Is everyone fine with that? 
  • If so, please send me a pic (I'll use bio from website) ☺ 
  1. Assistant Student Outreach Coordinator
  • No updates
  1. Assistant Speakers Coordinator
  • No updates
  1. Chair
  • Mostly covered – No meeting next week!!! 

 

  1. Adjourn 

  1.  8:36