Meeting Minutes 10/16/23

Call to Order

Roll Call

Present: Teagan, Marya, Allie, Hanna, Monique, Taylor, Kellen, Freya, Lawrence, Apoorva, Aneesh, Manasa (zoom)

Absent:

Open Hearing

Approval of the Minutes

Approval of the Agenda

New Business
1. 7:00 PM - Hindu YUVA Hearing
  1. Motion to place Hindu YUVA on one semester of CEB probation for Spring 2024.
    1. 5 - 0 - 0
2. Third Funding Cycle First Hearings
  1. Liaisons
    1. CU Ceramics:
    2. February 1st, 9:00 AM - 1:00 PM - Demonstrations/Conversation
    3. February 2nd, 9:00AM-1:00PM (Workshops), 5:30PM-6:30PM (Lecture)
      1. Hanna
      2. Apoorva
    4. CU Boulder Asian Studies Graduate Association (CUBASGA)
    5. February 24th, 9:00 AM - 5:00 PM
    6. February 25th, 10:30 AM - 6:00 PM
      1. Monique
      2. Marya
    7. Saudi Student Association (SSA) - February 24th from 4:00 PM - 9:00 PM
      1. Taylor
      2. Kellen
    8. Vietnamese Student Association (VSA) - February 24th 5:00 PM - 10:00 PM
      1. Aneesh
      2. Freya
  2. Mission Statement:
    1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences.
  3. 8:00 PM - CU Ceramics - “CU Ceramics Club: Visiting Artist Series Spring 2024” at Visual Arts Complex 1B20 (Auditorium) & 175 (Ceramics Common Studio)
    1. February 1st, 9:00 AM - 1:00 PM - Demonstrations/Conversation
    2. February 2nd, 9:00AM-1:00PM (Workshops) & 5:30PM-6:30PM (Lecture)
    3. Budget Request
    4. Notes
      1. This is the second part of the Visiting Artist Series which occurred earlier this semester in September.
      2. Rose Schreiber
        Interdisciplinary artist
        Was a science literature translator before this. Did a lot of work in Chile.
        Eco-critical lens
        Has won a number of awards and grants
        She has a very unique way of building her projects
        She started doing ceramics in college and did not start her career until after doing work in translation.
      3. Maxwell Henderson
        Internationally recognized artist
        Resident at Red Lodge Clay Center and previously at the Archie Bray Foundation
        Very knowledgeable about different glazes
        Uses a blend of historical and contemporary ceramics.
        Early in his career, but already accomplished and experienced.
        Relatable for college students.
        Branch out from white, male artists and showcase emerging but successful artists.
      4. Schedule
        Day 1
        Ceramics demonstration/workshop
        Individual studio visits
        Day 2
        Individual studio visits
        Artist lectures and Q&A
      5. Ceramics is special compared to other art departments because it is a very scholarly space. It is unique to invite scholars to the university to show the process of how they make their work.
      6. Alignment with CEB mission
        Artists offer diverse perspective
        Open cultural dialogue within ceramics community
        Create a inclusive community
        Connect the ceramics community with the larger CU community.
        Facilitate deep conversation and exchange of ideas
        Welcome diverse and interdisciplinary perspectives
        Celebrate emerging talent and encourage dialogue
      7. Open to everyone
      8. Advertising
        Announcements in classes
        Posters
        Instagram
        Email listservs
    5. Questions
      1. What time is the event at?
        Thursday, February 1st 9:00 AM to 1 PM
        Studio visits after
        Friday, February 2nd, also starting at 9 AM
        Studio visits in the morning
        Artist lecture at 5:30 PM
      2. It was difficult to hear the speaker last time according to our post-event survey, so maybe take this into account this time.
    6. Discussion
      1. Twas a beautiful presentation. Very detailed and thorough. Very good explanations, very clearcut. Very passionate about the subject.
      2. The first part of their event went well.
      3. They have a variety of ways they will advertise and are working hard to advertise to all types of students.
    7. Mission Statement Alignment

Motion to approve mission statement alignment for CU Ceramics Club’s event, “Visiting Artist Series Spring 2024”.
1. 5 - 0 - 0

Post-presentation notes

8:15 PM - CUBASGA - “CUBASGA Conference” at UMC - Aspen Rooms, UMC-247
1. February 24th, 9:00 AM - 5:00 PM
2. February 25th, 10:30 AM - 6:00 PM
3. Budget Request
4. Notes
  1. 30-40 presenters
  2. 10-15 100 minute panels
  3. 2 keynote speakers
    1. Prof. Wai-Yee Li
    2. Prof Zev handel
  4. Audience of around 50 people including CU students and other universities across the country
  5. Promote a broad range of topics of critical importance to the field
  6. Cover many topics
    1. All the way from history to archaeology
  7. Highlights of the conference are an interdisciplinary approach, inspiring perspectives, and open to CU campus
  8. Advertise to interuniversity channels, email lists, and online platforms.
  9. Build networking opportunities
5. Questions
  1. What is the time of the event?
    1. 9 AM to 5 PM on Saturday
    2. 10 AM to 6 PM on Sunday (due to UMC hours)
6. Discussion
  1. I like that they had a fan section (maybe to pass on how to do this in the future).
  2. They had a well thought out presentation.
7. Mission Statement Alignment

Motion to approve mission statement alignment for CUBASGA’s event, “CUBASGA Conference”.
1. 5 - 0 - 0

Post-presentation notes

8:30 PM - Saudi Student Association - “Saudi Foundation Day 2024”
1. Budget Request
2. Notes
  1. A day to commemorate the first Saudi state founded 300 years ago
  2. Marked the beginning of the Saudi dynasty and laid the groundwork for what would later become modern-day Saudi Arabia
  3. Happened on February 22nd
  4. Will provide the opportunity for students to learn about Saudi culture and how the Saudi state was established.
  5. It brings students from different cultures together and teaches mutual respect by promoting understanding.
3. Questions
  1. Last year, your organization was placed on probation with a main reason being that the entire event was in Arabic and did not provide any translations
    1. There will be a translator this year. One option will be providing an actual translator or another option will be to have real time subtitles while the person is speaking. The last option is to have a translated version of the slides.
  2. Last year there was a partnership, will you be doing that this year as well?
    1. No, they will be focusing on them and not collaborating with other campuses.
4. Discussion
  1. It is good that they are directly addressing the biggest issues we had with their event last year.
    1. They had a plan to present to us and asked for our input.
  2. They had previously been put on a one semester probation, but it is clear that they are trying to improve and address last year's concerns.
5. Mission Statement Alignment

Motion to approve mission statement alignment for SSA’s event, “Saudi Foundation Day 2024”.
1. 5 - 0 - 0

Post-presentation notes
1. Have both an in-person translator for auditory translation as well as having a translation of the slides available for people who want to follow along.

8:45 PM - Vietnamese Student Association - “VSA Culture Show” at GMB - 5-10 PM
1. Budget Request
2. Notes
  1. February 24th, 2024
  2. The organization is dedicated to building a community based on the values of diversity, community, and promoting Vietnamese culture.
    1. Invite all CU students of any identity
  3. The Culture Show is a celebration of Vietnamese culture through dances, headliners, and skits.
    1. Specifically showcases the Lunar New Year traditions
  4. Part of this event is the fashion show
  5. There are also traditional and modern dances
  6. Headliners (7-10 PM)
    1. Thuy
      1. Raised in Bay Area
      2. Recording artist and songwriter
      3. Part of pop and R&B culture
  7. Night Market (5-7 PM)
    1. Support local business and introduce people to a variety of Asian cuisines
      1. New Saigon
      2. Vi-ta+cane
      3. L&L Hawaiian Barbecue
  8. Mission statement alignment
    1. One key aspect is storytelling
      1. Hoping to bring cultural relatability and bring light to domestic and cultural aspects of identity
3. Questions
  1. The night market got really crowded, especially the line. You also ran out of food. Plans?
    1. Bumped up the quantity of food
    2. Adding a photo booth for people to take photos while they wait
    3. Instead of having student orgs tabling, they will add more tables for students to eat and socialize
    4. They will have many more students volunteering so the E-center doesn’t have to manage everything in terms of waste.
4. Discussion
  1. The event looks fun, the food looks good, and the headliner is well known.
  2. The photo booth is not necessarily going to solve the food line problem.
    1. The photo booth would be in a different area.
    2. The addition of tables might help with the flow and more people will know where to go once they get food.
    3. They will need to go with CSI for the photo booth.
  3. With 800 people, the food organization might still be an issue.
5. Mission Statement Alignment

Motion to approve mission statement alignment for VSA’s event, “VSA Culture Show.”
1. 5 - 0 - 0

Post-presentation notes
1. Make sure to use the proper taping methods per the UMC guidelines.
2. Have more vegetarian options.
3. Encourage them to use BuffConnect to track attendance.

VD Moderators
1. Happening at retreat.
2. Who is interested? Put your name below.
  1. Aneesh
  2. Manasa

Old Business
1. Second Funding Cycle
  1. NSA, “Around the World,” October 28th, Glenn Miller Ballroom
    1. Liaisons: Taylor and Manasa
    2. Updates:
      1. None!
  2. SASA, “Garba Night,” November 10th, Will Vill Multipurpose Room
    1. Liaisons: Kellen and Aneesh
    2. Updates:
      1. Their advertising was approved.
  3. ASA, “ASA Fashion Show,” December 9th, Glenn Miller Ballroom
    1. Liaisons: Allie and Apoorva
    2. Updates:
      1. Pre-spending meeting on Thursday
Officer Reports
1. Advisor
  1. Orgs ineligible for any kind of funding until …
    1. Spring 2024
      1. Indian Student Association (ISA)
      2. Kuwaiti Student Association
      3. Chinese Students and Scholars Association (CSSA)
    2. Fall 2024
      1. Black Graduate and Professional Student Association
  2. 370 tickets sold so far! Yay!
    1. 317 student tickets
    2. 20 faculty/staff
    3. 33 community
  3. No one has class conflicts after 3pm on 11/7, right?
    1. Trying to get time off bc i have work from 2:30-6pm- Taylor
    2. Class until 3:15 - Teagan
    3. Class until 3:15 - Aneesh
    4. I also have class until 3:15 - Marya
    5. Class until 3:15 - Lawrence
    6. Technically my class is out at 4:45 lol - allie but maybe i might just be sick for my class that day… cough cough COUGH SNEEZE WHEEZE
    7. Class from 5pm to 7:30pm - Freya
    8. My class gets out at 4:45 but I could DEF skip (Hanna Barrios)
    9. I have class until 3:15 (Monique Castaneda)
    10. I have class until 4:45, can be skipped (Kellen)
  4. VD guest list invitations sent out with awaiting replies by 11/1
2. Leg Council Liaison
  1. No updates.
3. GPSG Liaison
  1. VD event link was forwarded to all the Graduate Student groups available on whatsapp and groupme which I am part of on 9th Oct,2023 after our meeting.
  2. There was a lot of positive response from people and I hope that worked for our ticket sales.
4. Finance Board Liaison
  1. Exciting Updates
    1. APG
      1. Keeping it open till 7 PM. Huzzah.
    2. Elevators
      1. Should be done in the next week, and if not, by the end of the month.
5. Student Outreach Coordinator
  1. Review of emails
    1. Email templates are in the Drive.
      1. Please ask Allie any questions about sending out emails to your orgs.
        Email contact for the org is at the top of the budget request in blue.
      2. Please CC Aneesh, Allie, and Alexis.
        This is also stated on the template.
6. Marketing Coordinator
  1. VD Postering
    1. Will be printing posters soon and they will be in the office once printed
      1. Will be put in office tonight. GO POSTER ASAP.
  2. Retreat - everyone is good to go right?
    1. Retreat Itinerary
    2. Driving Situation
    3. Exec members, don’t forget to make your presentation!
      1. Teagan - Attendance
      2. Apoorva - Webmaster
      3. Marya - Assistant Speakers Coordinator
      4. Allie - Liaison Stuff
      5. Aneesh - Bylaws (light edition)
  3. Please make a copy of this document, fill it out and share with Alexis for retreat.
  4. Also 1) download 2) sign this waiver and 3) upload to the “Waivers” folder or else you cannot attend!
  5. Slightly new logo?
7. Speakers Coordinator
  1. Q&A Committee Meeting: tomorrow 8-9am?
  2. VD Tabling starting next week!
8. Secretary/Historian
  1. No updates.
9. Social Media Coordinator -
  1. Fill this Out
  2. I just posted a picture and story pls interact
  3. Alexis this shall be a targeted ad I will see you in CSI later
10. Assistant Speakers Coordinator
  1. Up for election (after retreat)
11. Webmaster
  1. Up for election (after retreat)
12. Chair
  1. Voting member elections will take place at the retreat.
  2. Working on catering order for VD event
  3. Israel-Palestine Issues (and any other global or local issues)
    1. If you want, I’ve cleared out availability in my schedule to discuss things or just listen to your concerns.
      1. Meetings
  4. New Members - Birthdays
    1. Freya - 05/12/05
    2. Hanna - 1/12/04
    3. Lawrence - 03/11/98
    4. Monique - 11/20

Adjourn
1. 9:52 PM

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Meeting Minutes 10/16/23