Search

Meeting Minutes 10/02/23

  1. Call to Order   

 

  1. Roll Call

Present: Aneesh, Teagan, Allie, Taylor, Apoorva 

Absent: Kellen (Excused), Marya (Excused)

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Interviews

      1. Undergraduate

        1. 7:10 p.m. FN

        2. 7:30 p.m. MC

        3. 7:50 p.m. HB

      2. Graduate

        1. 8:10 p.m. LK

        2. 8:30 p.m. MK

 

  1. Old Business

    1. First Funding Cycle 

      1. Women of Aeronautics and Astronautics,  “WoAA Conference 2023: First Take Off,” October 7th, 10:00 AM-4:00 PM, Aerospace Department on East Campus

        1. Liaisons: Teagan and Marya

        2. Updates: 

          1. The event is nearly sold out!

          2. If you would like to go, and I encourage that more than just Marya and I do, here is a link to register.

 

  1. Sigma Lambda Beta,  “Noche de Baile,” October 3rd, 6:00 PM-10:00 PM, Williams Village Multipurpose Room A

    1. Liaisons: Apoorva and Aneesh

    2. Updates:

      1. Band they wanted didn’t want to go through University’s process, so they chose another band but contract has not gone through yet

        1. They asked for the payment super late and it was not enough time to pay or to have a contract in Spanish. 

          1. This has not been fun for CSI. 

        2. Second band agreed to perform without payment tomorrow night

        3. SLB already submitted payment to be issued to Carlos Rios y Conjunto Cimmaron for $2,400

      2. Who is Going:

        1. Aneesh (will have to leave for Q4 Reports that are at 8:30)

        2. Teagan (6-7) 

        3. Apoorva (6-8)

  2. Hindu YUVA,  “Ganesh Festival,” September 28th, 3:00-7:00 PM, Sewall Field

    1. Liaisons: Allie 

    2. Post-Event Review

      1. Advertising

        1. They were told at the pre-spending meeting that they needed to send advertising over as soon as they could. But that did not happen. 

        2. Marketing was given to us the week of. They were printing on Monday/Tuesday and their event was on Thursday. 

      2. Logistics

        1. Food was organized. 

        2. Trash and recycling wasn’t great. 

          1. Manasa already talked to her supervisor about it. 

        3. We did get some responses on post-event survey

          1. It did start late 

            1. It wasn’t clear when it started 

            2. It looked like they were still setting up while the event had actually started

            3. When Alexis left at 4:45, no one was using the microphone and it was unclear that things were happening. 

        4. Their time was 3-7 and they went way past 7 PM. 

        5. Food didn’t happen till 7:30 

          1. They told people it would happen much sooner than it did. 

          2. Super long line in the dark. 

          3. At 8:15, people were still mingling and they were just starting to take down the stage. 

        6. The stage was tiny and it was a little hard to hear the MC and hard to know what was happening next. 

        7. Based on post-event survey, it was clear that attendees noticed the lack of planning. 

          1. They didn’t have it posted anywhere, so they must have sent it out some other way. 

        8. The decorations were clearly purchased before we approved them. They purchased everything, even the things we did not fund. 

      3. Content

        1. There were some educational signs. 

          1. Were facts about Ganesha, but didn’t explain much about the event itself. 

        2. For those who did not know what to do, they were not always the most helpful at explaining it. 

          1. Wasn’t necessarily meant for people who didn’t know much about the event. 

        3. People there looked like they were enjoying themselves. 

        4. They brought out the floodlights and no one from the actual company was helping them put them together and turn them on. 

          1. Rockfan did not help. This is a liability. 

        5. Crowd control was an issue at times. 

          1. Random people were grabbing the microphone. 

          2. Could be comparable to a mosh pit. 

      4. Future Notes 

        1.  Event was important to the people who attended and it was culturally significant, BUT the planning was not done well. 

        2. Post-event hearing is a must.

  1. First Funding Cycle 

    1. NSA, “Around the World,” October 28th, Glenn Miller Ballroom

      1. Liaisons: Taylor and Manasa

      2. Updates: 

        1. Pre-Spending Meeting Tomorrow woo! 

        2. They sent marketing. 

          1. Very neat. 

          2. Good to go. 

 

  1. SASA, “Garba Night,” November 9th, Will Vill Multipurpose Room

    1. Liaisons: Kellen and Aneesh

    2. Updates:

      1. Pre-spending meeting is being planned

  2. ASA, “ASA Fashion Show,” December 9th, Glenn Miller Ballroom 

    1. Liaisons: Allie and Apoorva

    2. Updates:

      1.  Sent in marketing but holding off on approving until pre-spending meeting

      2. Checking in to see their progress with EP&C

  1. Officer Reports

    1. Advisor

      1. Closer look at minutes when posting

      2. Q&A committee for VD; if anyone is interested in being chair/part of this committee please let Marya know! Looking for one person to chair & 2 other members. 

        1. Marya (Chairing)

        2. Allie 

        3. Taylor

        4. Apoorva

        5. Manasa

      3. Can we offer tickets/spots at the reception for student orgs who have a connection to the event (ISA, SASA, etc.)?

        1. Tickets:

          1. Tickets are pretty cheap, so we don’t need to be worried about an empty crowd 

          2. Not in the same way we have in the past. 

          3. It would be difficult to choose which student orgs to give tickets to. 

      4. Event Brite pricing

        1. There are taxes and fees associated with using Event Brite. 

          1. $2.00 = $3.97 

            1. Service and processing fees

          2. If we absorb it, we only get $0.08. 

          3. Processing fees are different for pre-sale versus at the door. 

        2. Have an at the door price that is more expensive to encourage people to buy tickets ahead of time. 

      5. Need 2 moderators – anyone interested?

        1. Aneesh

        2. Taylor

        3. Any new people?

        4. Manasa (I am interested) :)

D. Reception Guest List - please fill out by 10/20!

  1. Leg Council Liaison

    1. Absent

  2. GPSG Liaison

    1. Talked to GPSG about the CEB liaison position and the stipend. 

  3. Finance Board Liaison

    1. No updates

  4. Marketing Coordinator

    1. VD Digital Graphics

  5. Speakers Coordinator

    1. Absent - Alexis doing updates from meeting.

  6. Secretary/Historian

    1. No updates 

  7. Student Outreach Coordinator

    1. No updates

  8. Social Media Coordinator 

    1. Nada

  9. Assistant Speakers Coordinator

    1. N/A

  10. Webmaster

    1. N/A

  11. Chair

    1. Q4 tomorrow

    2. Allie, let me know when you want to do orientation

    3. Meeting with Gaby (one of the execs) about how CUSG can better support CEB

 

  1. Adjourn

    1.  9:42  PM