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Meeting Minutes 09/25/23

 

  1. Call to Order   

 

  1. Roll Call

Present: Teagan, Taylor, Kellen, Marya, Apoorva, Aneesh, Allie (zoom)

Absent: Manasa (excused)

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Post-Event Hearings

      1. 7:15 MSA - videos are uploaded to the drive here

      2. 7:45 CU Gaming

        1. Motion to put CU Gaming on CEB funding probation for one semester (Spring 2024). 

          1. 5 - 0 - 0 

    2. Applications

      1. Undergraduate

        1. HB

          1. Motion to grant “HB” an interview

            1.  5 - 0 - 0 

        2. MC

          1. Motion to grant “MC” an interview

            1.  5 - 0 - 0 

        3. FNis 

          1. Motion to grant “FN” an interview

            1.  5 - 0 - 0 

      2. Graduate

        1. LK

          1. Motion to grant “LK” an interview

            1.   5 - 0 - 0

        2. MK

          1. Motion to grant “MK” an interview

            1. 5 - 0 - 0

      3. New Idea for Interviews

    3. SLB Proposal

    4. Second Hearings

      1. NSA,  “A Walk Around the World” October 28th, 5:00 PM - 8:00 PM, Glenn Miller Ballroom

        1. Liaisons: Taylor and Manasa

        2. Budget Request

        3. Notes

          1. Costumes/Decorations - $221.00 - $221.00

          2. Advertising - $437.00 - $437.00

          3. AV - $2,592.00 - $2,592.00

          4. Catering - $2,205.27 - $2,205.27

          5. Space Rental - $983.18 - $983.18

        4. Total - $6,438.15 - $6,438.15

        5. Discussion

          1.  

        6. Motion to approve $6,438.15 for NSA’s event “A Walk Around the World.”

          1. 5 - 0 - 0 

        7. Budgetary Questions/Comments

          1.  

      2. SASA,  “SASA Garba Night” November 9th, 6:00 PM - 9:00 PM, Williams Village Multipurpose Rooms

        1. Liaisons: 

        2. Budget Request

        3. Notes

          1. Costumes/Decorations - $144.95 - $144.95

          2. Food - $2,599.90 - $2,599.90

          3. Space Rental - $427.36 - $427.36

          4. Advertising - $300.00 - $300.00

        4. Total - $3,432.21 - $3,432.21

        5. Discussion

          1.  

        6. Motion to approve $3,432.21 for SASA’s event “SASA Garba Night”.

          1. 5- 0 - 0 

        7. Budgetary Questions/Comments

          1.  

      3. ASA,  “ASA Fashion Show” December 9th, 7:00 PM - 10:00 PM, Glenn Miller Ballroom

        1. Budget Request

        2. Notes

          1. Space Rental - $3,000.00- $167.24

            1. The quote provided was only for $167.24

          2. Food - $2,000.00 - $0.00

            1. No quote provided

          3. DJ - $320.00 - $320.00

          4. Photographer - $200.00 - $0.00 

            1. No quote provided/Board won’t fund photography/videographer

          5. Costumes/Decorations - $2,000.00 - $0.00

            1. No quote provided

            2. Can we fund the backdrop?

              1. Seems like a photo booth

              2. Suggest CSI?

          6. Decorator - $250.00 - $0.00

            1. Insufficient quote provided

            2. Max estimate - $1,300.00

          7. Advertising - $300.00 - $300.00

        3. Total - $787.24

        4. Discussion

          1. Will they be needing PC for lighting?

        5. Motion to approve $787.24 for ASA’s event “ASA Fashion Show”.

          1. 5 - 0 - 0

        6. Budgetary Questions/Comments

          1.  Ask if they need lighting from PC or if that will come from the decorator. 

 

  1. Old Business

    1. First Funding Cycle

      1. CU Ceramics Club,  “Visiting Artist Series,” September 18th-20th, 12:00 PM on 18th-10:00 PM on 20th, VAC 171/175

        1. Liaisons: Allie 

        2. Post-Event Review (Lecture)

          1. Advertising

            1. Same as comments for workshop. 

          2. Logistics

            1. It was difficult to hear because of the echo. 

          3. Content

            1. Not all people believed that it was a culturally relevant event in the post event survey. 

            2. Most people rated it a 4 or 5. 

          4. Future Notes 

            1.  We should actually go next time. 

 

  1. Women of Aeronautics and Astronautics,  “WoAA Conference 2023: First Take Off,” October 7th, 10:00 AM-4:00 PM, Aerospace Department on East Campus

    1. Liaisons: Teagan and Marya

    2. Updates: 

      1. Tried to register for the event and I believe the QR code has expired. 

 

  1. Sigma Lambda Beta,  “Noche de Baile,” October 3rd, 6:00 PM-10:00 PM, Williams Village Multipurpose Room A

    1. Liaisons: Apoorva and Aneesh

    2. Updates:

      1. Additional funding of $150 for Bachata workshop

        1. Approved by Chair

      2. Many concerns - Super last minute requests 

        1. Their food request was turned in so late to EP&C that EP&C couldn’t accommodate it, so they were given an off campus request. 

 

  1. Hindu YUVA,  “Ganesh Festival,” September 28th, 3:00-7:00 PM, Sewall Field

    1. Liaisons: Allie

    2. Updates:

      1. I have so many updates for this one

      2. New Location: Sewall Field 

      3. New Requests:

        1. CUPD - $170

          1. Approved by Chair

        2. Parking Services - $50

          1. We do not fund parking. 

        3. Rockfan - $5,332.40

          1. Motion to fund $5,332.40 of additional funding for Hindu YUVA’s event “Ganesh Festival”.

            1. 5 - 0 - 0

          2. Because of the last minute nature of this request, there is an additional 20% fee for the request being within a week of the event. ($888.73 late fee).

          3. They believed the rec center would be responsible for this and fun fact, they are not. 

          4. PC does not have the capacity to do this. 

      4. Thank you to everyone who responded to my emails! I know there was a lot, so I appreciate your time

      5. They have not yet printed their posters. 

        1. I have an update related to this

      6. They have been talked to about their communication issues. This will need to be discussed at a later date as well. 

      7. Who can attend?

        1. Teagan 5:30-6:30 

        2. Allie 5:15-7:00pm

        3. Alexis 3-4:30pm  

        4. Aneesh 4:30 - 7:00

        5. Apoorva (3 -4:30)

        6. Marya 3:30-4:30

  1. Officer Reports

    1. Advisor

      1. Retreat booked, mark your calendars!

        1. More info to come! Apoorva - can we meet sometime in the next week? 

      2. If there are no pressing issues, is everyone okay with meeting virtually or not meeting on October 23?

        1. Yes - as long as we don’t have anything urgent!! :) 

    2. Leg Council Liaison

      1. No updates

    3. GPSG Liaison

      1. Absent

    4. Finance Board Liaison

      1. No updates

    5. Marketing Coordinator

      1. VD Graphics

        1. Yay! Looks good!

        2. Add doors at 6 PM and event at 7 PM

      2. Exec Board Members, please prepare a short presentation about your role and responsibilities for retreat!

        1. Open positions:

          1. Assistant Spkrs- Marya

          2. Webmaster - Apoorva

          3. Expectations - Aneesh

          4. Bylaws - Teagan

          5. Liaison stuff - Allie

      3. What merch would you like? Add ideas below!

        1. Crewneck

        2. Hat (bucket or baseball?, for spring semester?)

        3. T-shirt (spring semester?)

        4. CHI EPSILON BETA 

    6. Speakers Coordinator

      1. Met with SRC (strategic relations) today; established a marketing timeline 

      2. Will be answering questions for CUBT

        1. How do we feel about an SRC interview with VD? 

          1. No. There will already be a Q&A, this is redundant. No. 

    7. Secretary/Historian

      1. None 

    8. Student Outreach Coordinator

      1. Reminder about additional funding:

        1. Once an org requests additional funding - 

          1. Under $500 goes to Chair for decision

          2. Over $500 goes to the full board

        2. If anything is approved, please email the org with what was approved

        3. Then, you must email Martin from CSI Finance and me please because the BuffConnect request has to go through us to be updated!!!!!

      2. BuffConnect

        1. Now that everyone is submitting everything via BuffConnect, if your orgs ask any questions about what has and has not been approved, please direct them to the portal and hopefully I’ll have everything updated by tmw night!

      3. Aneesh - can we talk orientation sometime pls because the date listed in the application isn’t great for me and traditionally, it’s the Chair and SOC that do it 

        1. Yes. It also does not need to be on a weekend.

    9. Social Media Coordinator 

      1. Alexis………….I will be seeing you this week!

    10. Assistant Speakers Coordinator

      1. N/A

    11. Webmaster

      1. N/A

    12. Chair

      1. Met with CWA today

        1. Interested in Collaboration

      2. Bylaws in Leg this Thursday

        1. Added a clause for printing marketing deadline 

      3. Hindu YUVA/CU Gaming have printed posters super late in the year. We are allowed, per the bylaws, to revoke the funding for these posters if it is not done within 2 weeks of the event. 

      4. Jackets!

 

  1. Adjourn