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Meeting Minutes 03/20/23

  1. Call to Order   

 

  1. Roll Call

Present: Michelle (zoom), Manasa (zoom), Teagan, Aneesh, Allie, Taylor, Iliana, Apoorva, Marya, Alexis 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Voting member elections

      1. Marya

        1. Motion to approve Marya Miften as a voting member on the Cultural Events Board

          1. Congrats!!

  2. Old Business

    1. Fifth Funding Cycle 

      1. TEDxCU “Serendipity,” April 7th, 6:00-9:00 PM, Macky

        1. Apoorva and Michelle 

        2. Updates:

          1. Want to continue selling community tickets through Eventbrite for this event, and then to send all of the revenue to CEB after the event

          2. They can have Eventbrite send the funds directly to CEB via check. Is that okay?

          3. Will send post-event survey

          4. Have spent $415.00 out of $23,777.75

          5. Who is going

            1. Apoorva

            2. Michelle

      2. NSA “Nepal Night,” April 8th, 5:00-10:00 PM, Glenn Miller

        1. Taylor and Allie 

        2. Updates:

          1. New Advertising 

          2. EPNC issues 

          3. Post-event survey will be sent out when we notify on these other items

          4. Have spent $0.00 out of $19,130.98

      3. SASA “SASA Show,” April 22nd, 6:00-10:00 PM, Lower Rec Courts

        1. Teagan and Iliana 

        2. Updates:

          1. They are working on making all of the reservations and ordering decorations/costumes. They are having some trouble because they found out the Spring game is on the same day in the morning and it might really mess up parking and traffic for them. 

          2. Will email about advertising. 

          3. Have spent $3,884.13 out of 11,700.91

      4. Psychedelic Club “Cannabis and Psychedelic Symposium,” April 15th, 11:00 AM to 6:30 PM, Virtual (Zoom)

        1. Taylor and Manasa

        2. Updates:

          1. Another email will been sent

          2. Have spent $0.00 out of $2,000

      5. Asian Unity “Passport to Asia Banquet,” April 7th, 6:00-10:30 PM, Byron R. White Club 

        1. Taylor and Allie 

        2. Updates: 

          1. *for all those going, formal attire is being requested

          2. Also, if you’re planning on going, please RSVP here!

            1. Post-event survey has been sent

            2. Sko Carolyn bc she’s literally so on top of her email and I’m here for it!

          3. Have spent $12,628 out of $25,064.55

          4. Who is going

            1. Allie 

            2. Taylor

            3. Teagan

            4. Aneesh

            5. Manasa 

      6. Sigma Lambda Beta “Weekend in Vietnam,” April 4th, 6:00-9:00 PM, Kittredge Multipurpose room 

        1. Apoorva and Michelle

        2. Updates:

          1. Will email them the post-event survey

          2. Have spent $0.00 out of $2,813.25

      7. MECHA “MECHA National Conference,” April 28th-29th

        1. Aneesh and Iliana

        2. Updates: 

          1. Sent their new advertisement 

          2. Also meeting with Jamey on Wednesday 

          3. Since they have not had their pre-spending meeting, then they have spent $0.00 - please let them know they will have to spend their money quickly!

      8. Students Against Campus Sexual Assault “An Intersectional Lens on Human Trafficking,” April 18th, 7:30 PM, ECCR 200

        1. Teagan and Marya

        2. Updates:

          1. Changed the event venue to ECCR 200

          2. Advertising 

            1. Needs full ASL logo text

          3. ASL interpretation?

          4. Have spent $20,000 out of $20,200!!

    2. Third Funding Cycle 

      1. Multicultural Greek Council “MGC Yardshow 2023: Stomp Your Heart Out,” April 16th 5:00-8:30 PM, Will Vill Multipurpose Rooms 

        1. Teagan and Taylor

        2. Updates: 

          1. Finally started the doc for weekly updates 

          2. Still have not sent us the digital advertising emails 

            1. Will email about this again 

          3. Have spent $0.00 out of $4,537 but realistically, they might only be able to pay for advertising right now because their other items are the room & PC

    3. Post Event Review

      1. VeRVE Collisionz “VeRVE Collisionz Street Dance Competition” March 19th 6:30-8:30 PM, Glenn Miller Ballroom  

        1. Advertising

          1. Posters

            1. Not in stem buildings

          2. Social Media 

        2. Logistics

          1. Couldn’t see anything!

          2. Spent $3,858.54 out of $8,814.54

        3. Content

          1. Great turnout (made it hard to see)

          2. Emphasized the educational aspect of their event

        4. Future Notes

          1. Better Venue for the future 

            1. Lower rec

  3. Officer Reports

    1. Advisor

      1. Working on retreat, reminder everyone will need to be there! Should have already marked your calendars, but it is April 8th 1-5pm!

      2. Working with Iliana on the mural contract.

      3. Please pause on any Presence/BuffConnect arrangements/development, etc.

      4. Transition docs, please start working/thinking about those :)

    2. Leg Council

      1. N/A

    3. GPSG Liaison

      1. None

    4. Finance Board Liaison

      1. No updates

    5. Marketing Coordinator

      1. PC Update

        1. Work in Progress

        2. Unofficial; love a little feedback before I go back to the drawing board

    6. Speakers Coordinator

      1. Announced today 

        1. Go share if you use socials

          1. Doing pretty well so far

            1. Sold ~10-20 tickets

      2. Vendors

      3. Vendors that PC wants to have at our event:

        1. C Merch

          1. Shane is handling

        2. NOCCO - this is an energy drink company that will hand out samples after the show

        3. Snag - this is a food delivery service for the Boulder area.  They’ll most likely hand out stickers or QR codes to download their app.  In exchange for having a table at the event, they’ve agreed to put up in app banner ads.

          1. Do not share images until approval from Agency

            1. Cc Allie

        4. Nigh - this is an app that gives locals deals from local businesses.  This one is still in the works on what they plan to hand out, and what they can offer us in return regarding marketing.

          1. Nothing is being sold, so we don’t need to go through the whole approval procedure in our Bylaws

      4. Iliana and I will set up a time to meet with Mason and Taylor to go over RODs and Preliminary expectations etc.  

    7. Secretary/Historian

      1. Bylaw Review

        1. Sign Up!

          1. Allie

          2. Teagan

        2. Format Clarification

        3. When2meet 

    8. Student Outreach Coordinator

      1. None 

    9. Social Media Coordinator 

      1. None 

    10. Assistant Speakers Coordinator

      1. Contract is being made 

      2. CNAIS will be involved

      3. I’ll meet CNAIS Director Andy Cowell to get him caught up he’ll get CNAIS Program Coordinator, Cibonet Salazar caught up

      4. Sent the mural contract rough draft to Cherie and John to review it before DS

    11. Webmaster

      1. No updates

    12. Chair

      1. For those who would like to attend the meeting with PC to discuss the issues we have had with their performance at our CEB sponsored events, here is the when2meet. 

      2. No meeting next week – Spring Break!

        1. I will be traveling in Switzerland, so you will not be able to reach me by text. So please email if you need me! I will try to respond, but no promises because I will be gorging myself on chocolate. 

  4. Adjourn

    1. 8:02