Meeting Minutes 01/23/23

Call to Order

Roll Call

Present: Apoorva, Iliana, Allie, Taylor, Teagan, Aneesh, Michelle (Zoom), Sydney, Alexis, Hector

Absent:

Open Hearing

Approval of the Minutes

Approval of the Agenda

New Business
1. CISC Training 7:00-8:30 PM
2. Liaisons
  1. TEDxCU (April 7th)
    1. Apoorva
    2. Michelle
  2. NSA (April 8th)
    1. Taylor
    2. Allie
  3. SASA (April 22nd)
    1. Teagan
    2. Iliana
  4. Psychedelic Club (April 15th)
    1. Sydney
    2. Hector
  5. Asian Unity (April 7th)
    1. Taylor
    2. Dr. Allie Lindsey
3. Fifth Funding Cycle

Mission Statement:
1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences.
8:45 PM - TEDxCU “Serendipity,” April 7th, 6:00-10:00 PM, Macky
1. Budget Request
2. Notes
  1. Mission: provide a platform for diverse perspectives and spark meaningful conversations around thought-provoking ideas
  2. Goal: promote smaller, local voices
  3. Theme: Serendipity
  4. Speaker issues:
  5. Free tickets for all CU students
3. Questions
  1. Can you please explain the connection between the theme “Serendipity” and our mission of broadening cultural knowledge?
  2. In the past, there has been a small lack of diversity within what the speakers speak on, and what types of topics can we expect to hear?
    1. Having people speak who had reached out last year about the lack of diversity in topics and speakers
4. Discussion
  1. If I recall correctly, I believe we would need to suspend a portion of the bylaws regarding funding; Section 9, G, Part 2 (this is regarding the marketing requirements, CEB/CUSG logos)
  2. We don’t fund photography/videography
    1. So we are just looking at funding for:
      1. Macky and Advertising
5. Motion to suspend 9.G.2 of the CEB Bylaws to allow TEDxCU to market their event
  1. 7 - 0 - 0
6. Motion to approve TEDxCU’s event, “Serendipity” for alignment with CEB Mission.
  1. 6 - 0 - 1
9:00 PM - NSA “Nepal Night,” April 8th, 5:00-10:00 PM, Glenn Miller
1. Budget Request
2. Notes
  1. Need a more formal document for performers
    1. No text screenshot, an email, please.
  2. Annual event that celebrates the Nepalese New Year and Nepalese culture.
  3. Looking to help educate the CU community in regards to what Nepalese culture is
  4. Performances from students
  5. Fashion Show
  6. Nepalese Bands
  7. Theme Kollywood
3. Questions
  1. Do your performers have visas!?
    1. Already in the United States
  2. If I recall correctly, clothing has been purchased several times in the past. For the sake of sustainability and for good use of funding, what’s happening to those?
  3. There were some issues in the past with reimbursements and a lack of reconciliations. Is there a plan moving forward to ensure that all of the funding is organized in a timely manner?
    1. Will try to buy as much as they can through CSI so that they don’t need to rely on reimbursements as much.
  4. At your last spring event, it started very late. There were also lulls in the show where people were confused and were not seated when your MCs were speaking. What is your plan to rectify these issues and ensure everything moves along smoothly?
  5. Is there any reason why you only have Samosas, Chai, and Fruit at your event? Seeing as it ends at 10 pm people are going to be hungry and we can fund much more, even through a restaurant if you were to get an exemption
4. Discussion
  1. Did we have issues with costumes last time?
5. Motion to approve NSA’s event, “Nepal Night” for alignment with CEB Mission:
  1. 6 - 1 - 0
9:15 PM - SASA “SASA Show,” April 22nd, 6:00-10:00 PM, Lower Rec Courts
1. Budget Request
2. Notes
  1. Major event that highlights the many cultures that are present in south Asia
  2. Large emphasis on fashion and dancing
  3. Purpose of the event is to bring a lot of cultures together
3. Questions
  1. What’s your marketing plan to ensure that there is a good turnout
    1. Reach out to other orgs and also table in the UMC. Also, social media.
4. Discussion
  1. Not a question but I do have a comment
5. Motion to approve SASA’s event, “SASA Show” for alignment with CEB Mission:
  1. 7 - 0 - 0
9:30 PM - Psychedelic Club “Cannabis and Psychedelic Symposium,” April 15th, 11:00 AM to 6:30 PM
1. Budget Request
2. Notes
  1. Annual community event that surrounds the community, culture, legality, and history of psychedelics
  2. Somewhat replaced the Norlin Quad Smokeout
  3. Have speakers that talk about the intellectual side of psychedelics and medicine
  4. Planning to host the event virtually
  5. 2 panels and 3 keynote speakers
  6. Panels
    1. Psychedelic therapies:
    2. Prop 122: indigenous rights, capitalism, personal liberty, and media literacy
  7. Speakers:
    1. Wanda James: working to remove the stigma and shed light on the racial inequities
    2. William Leonard Pickard: Arrested in the largest LSD manufacturing case, also anticipated the opioid crisis
    3. Monica Cadena: writer, yogi, and has a large media presence, medicinal healer
  8. Relevance: aimed at the culture around psychedelics and the racial and social inequities within it
    1. Indigenous practices
    2. Race-motivated policies
3. Questions
4. Discussion
  1. Excellent presentation
  2. Great improvement from last year’s event
5. Motion to approve Psychedelic Club’s event, “Cannabis and Psychedelic Symposium” for alignment with CEB Mission.
  1. 6 - 1 - 0
9:45 PM - Asian Unity “Passport to Asia Banquet,” April 7th, 5:30-10:00 PM, Byron R. White Club
1. Budget Request
2. Notes
  1. Building a safe space for students of Asian heritage
  2. Celebrate diverse Asian-American identities
3. Questions
  1. You mentioned you plan to have another performer who has a greater influential status in the general public and is culturally relevant, who is that? Will you need funding for this individual, do you have a quote? Your performers should be pretty solidified going into your pre-spending meeting or before next Monday.
  2. A major requirement for CEB is that events are open to all students and cannot be selective in who is allowed to attend. While you can certainly invite sepcifc orgs and encourage them to come, you cannot keep the event exclusive to members of those orgs as this violates CEB bylaws
    1. As it currently stands you only have 25 seats available for the general campus population. This is simply not enough when compared to how many students you are inviting from orgs. Are you flexible to change aspects of your event to ensure that it is more open to the general public?
      1. Could include changing the venue and the caterer to bring the price per person down significantly. This will allow you to cater to a larger audience while keeping the same budget.
4. Discussion
  1. Snaps for at least mentioning our mission statement
  2. Open to change aspects of their event to ensure fairness to all fee-paying students.
5. Motion to approve Asian Unity’s event, “Passport to Asia Banquet” for alignment with CEB Mission:
  1. 6 - 1 - 0
10:00 PM - Buffs4Israel - Preliminary Hearing
1. Budget Request
2. Quote for the Environmental Center that says to bill CU Boulder Hillel
3. Quote for Security with memo line of “Israel Fest 2023” that is also from the same leadership team as Hillel
4. They are aware that we do not take old or placeholder quotes.
5. Social media handle is also the same as Hillel
6. Same DJ as the Israel Fest 2022 Event
  1. They played a lot of different types of music
  2. The cultural relevance was def lacking
    1. DJ was playing reggaeton
7. The food system that’s being descried is the exact system from last year
8. Overall this event almost entirely mirrors the Israel Fest 2022 event run by Hillel that got them put on probation for a multitude of reasons.
  1. The event mirrors Hillel’s event not only in its design but also in the team that is putting it on
    1. Design choices and the manner in which certain Hillel team members communicated with CEB is a large factor of why Hillel was placed oon probation…
9. Motion to move Buffs4Israel “Israel Shuk 2023” to first hearing
  1. 0 - 0 - 7

Old Business
1. Fourth Funding Cycle
  1. International Festival Committee “International Festival 2023” March 4th 3:00-7:00 PM, Glenn Miller Ballroom
    1. Iliana and Aneesh
    2. Updates:
      1. Had a meeting with Jamey. No other notes.
  2. VeRVE Collisionz “VeRVE Collisionz Street Dance Competition” March 19th 6:30-8:30 PM, Glenn Miller Ballroom
    1. Michelle and Sydney
    2. Updates: Got the pre spending meeting scheduled for early next week :)
  3. Sigma Psi Zeta “Culture Shock” March 12th 6:30-10:00 PM, Glenn Miller Ballroom
    1. Aneesh and Apoorva
    2. Updates:
      1. Have advertising to approve
      2. Had our pre-spending meeting today!
      3. Advertising
        Sorry for the typo-Taylor
2. Third Funding Cycle
  1. Saudi Students Association “Saudi Foundation Day,” February 26th 4:00-11:59 PM
    1. Sydney and Iliana
    2. Updates:
      1. Sent an update email to them. Haven’t responded back yet
  2. APALSA “Lunar New Year Celebration,” January 26th 6:00-8:00 PM, Wolf Law
    1. Allie and Michelle
    2. Updates: Sent in survey form and check in email :)
      1. Who is going?
        Taylor
        Allie
        Sydney
        Aneesh
        Michelle
        Iliana
        Apoorva (maybe)
  3. CUBASGA “CUBASGA Spring 2023 Conference,” February 4th-5th 9:00 AM-7:30 PM
    1. Taylor and Teagan
    2. Updates:
      1. They changed the location of the event because they didn’t know when Norlin was actually open.
      2. Post event Survey has been sent
  4. VSA “Culture Lunar New Year Show,” February 4th 6:00-10:00 PM
    1. Apoorva and Aneesh
    2. Advertising
      1. Locations on all the posters
      2. What’s the first poster for?
        Use common names for rooms rather than room numbers where possible
    3. Updates:
      1. Sticking with RINI (no longer need the extra 5k)
      2. Going with PC for some extra set up (quote this week)
      3. Lucky Cane vendor increase (Teagan approved as the cost was sub 500)
      4. New Boba Vendor “Ti Cafe” need $1,200
        Motion to approve $1,200.00 for additional funding for VSA’s event “Culture Lunar New Year Show,”
        5 - 1 - 0
      5. Kukula Cafe for mochi donuts need $600
        Motion to approve $600.00 for additional funding for VSA’s event “Culture Lunar New Year Show,”
        5 - 1 - 0
  5. Multicultural Greek Council “MGC Yardshow 2023: Stomp Your Heart Out,” February 18th 6:00-10:00 PM
    1. Teagan and Taylor
    2. Updates:
      1. Approved their advertising last week
3. Post Event Review
  1. CSSA “Chinese Spring Festival Gala,” January 21st, 2023 4:30pm-9:00pm
    1. Advertising:
      1. Lots of Tabling!
      2. Reached out to Chinese Department
      3. Posters could be spread out a lil better maybe
    2. Logistics:
      1. Event started on time
      2. Very good turnout
      3. Not enough tables and chairs
      4. Show started on time
      5. Food :(
        But tasty snacks
      6. DU CSSA was there
        Walking the very thin line as they said “join us at an event”
      7. There was a recruitment table
        I may or may not have signed up
      8. Safety disclaimer
    3. Content:
      1. Bilingual event
      2. Good explanation of performances and all the tables
      3. Kung Fu show was too long
    4. Future Notes:
      1. Work on communication so that things don’t happen last minute
      2. Need to make sure that we reemphasize some of the bigger rules that they have to follow
Officer Reports
1. Advisor(s)
  1. PRE-SPENDING MEETINGS MOVING FORWARD:
    1. Please make sure that the students in your pre-spending meetings for events 1) have finance access for their organization and 2) will heavily be involved with Presence and making purchases for their group.
2. Leg Council
  1. Any updates on the constitutional amendments?
3. CUSG Liaison
  1. TBD
4. GPSG Liaison
  1. TBD
5. Finance Board Liaison
  1. Budget season is almost upon us
6. Marketing Coordinator
  1. Recruitment
    1. TABLING - SIGN UP
      1. Be involved fair
        AM Marketing will most likely not be done at this time
      2. Daily tabling
        Seriously…show up PLEASE
    2. Website
      1. Apoorva, can you pls add recruitment (both grad/undergrad) apps to the website and differentiate between the two apps?
        If you need help finding the correct apps, pls lmk!
  2. AM Marketing
    1. General timeline
    2. Help
  3. Post-event surveys!!!!
    1. Please make sure that you are making a copy of the post-event survey template under the CEB drive > 2022-2023 > Marketing Coordinator and place it under the respective orgs’ folder
      1. Send them the survey and let them know that it is a requirement to have it posted and accessible at their event (usually in QR code format)!

Speakers Coordinator
1. Details Finalized for AM!
  1. She’s her own agent which is good but also not good…
  2. We really need people to come; if they come just for the food so be it
    1. Why they come is wayyyy less important than what they walk away with
  3. Thursday Feb 16th in Will Vill Multipurpose room
  4. Starts at 7:00 (doors at 6:30)
    1. AM arrives at 5:00 and will start set up (takes 45 mins)
  5. AM will be doing a live cooking demonstration and a talk that goes hand in hand with that
    1. Will be cooking and bringing a vegetable quinoa soup
    2. Bringing 100 samples
    3. Plans to speak/cook for 60-90 minutes, open to audience questions
  6. We will use an online form to RSVP for ensuring samples.
    1. Now that I know how many samples we will have I’ll set up the form tonight
  7. Thoughts on reaching out to departments on campus such as CNAIS?
    1. Latin American and Latinx Studies Center
    2. Ethnic Studies
  8. Also looking to invite student orgs
    1. Native Graduate Student Group (NGSG)
    2. UMAS
    3. MECHA
    4. CU Boulder AISES
    5. American Indian Law Program
  9. Looking to meet with AM over Zoom either on 2/1 or 2/2 to make sure everyone is on the same page
2. PC → :/
  1. They’re not being terribly clear
3. Spring Events
  1. Tuesday, April 4th
Student Outreach Coordinator
1. Allie beat me to it
Assistant Speakers Coordinator
1. Starting on ROD draft
Webmaster
1. No updates
Social Media Coordinator
1. Repost CEB application on our story
  1. We need people I am begging
2. I will be posting something about the shooting that happened this weekend, my head just hurts reallyyyyyyyyyyyyy badlyyyyyyyyyy
Secretary/Historian
1. Flashy new Attendance System
2. We can use the newsletter and email list for recruitment and for the AM event.
3. Bylaw Review, I know that it’s a long way out but I’ll have a document set up by the end of the week for things we know we want to change
4. Calendar
Chair
1. Office Hours
  1. Sign up… and actually go!
2. Leg council update

Adjourn
1. 11:43

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Meeting Minutes 01/23/23