Meeting Minutes 11/28/22

1. Call to Order   

2. Roll Call

Present: Teagan, Aneesh, Anastacia, Allie, Taylor, Sydney, Iliana, Apoorva, Michelle, Juanma, Hector (Zoom)

Absent: 

3. Open Hearing 

4. Approval of the Minutes

5. Approval of the Agenda

6. New Business

   1. Elections

      1. Speakers Coordinator

         1.  Aneesh - Congrats!

      2. Assistant Speakers Coordinator 

         1.  Iliana - Congrats!

   2. Fourth Funding Cycle

      1. International Festival Committee “International Festival 2023” March 4th 3:00-7:00 PM, Glenn Miller Ballroom  

         1. Iliana and Aneesh 

         2. Budget Request 

         3. Notes

            1. Speaker-Performer - $950.00 - $950.00

               1. Shaolin Hung Mei - $800

               2. Kung Fu and ARCINDA - $150

            2. Advertising - $1,020.50 - $500

               1. Bylaws allow up to $500 of advertising

            3. Outfits/Uniforms - $2,086.20 - $2,086.20

               1. T-shirts - $1,971.40

               2. Lanyards - $114.80

            4. Venue - $1,461.55 - $1,461.55

            5. Catering - $16,930.08 - $16,930.08

               1. Cups/napkins/plates/linens compostable - $1,048.42

               2. Food - $15,881.66

            6. Equipment - $4,945.00 - $4,945.00

            7. Event Services - $2,440.39 - $2,037.39

               1. CU Police Department - $757.44 - $757.44

               2. Photo booth - $75 - $0

               3. Printing $1,220 - $1,220

               4. Snapchat filter - $59.95 - $59.95

               5. Parking - $328 - $0

            8. Decorations -$1,669.03 - $0.00

            9. Prizes - $4,392.29 - $0.00

         4. Total - $35,895.04 - $28,910.22

         5. Discussion 

            1.  

         6. Budgetary Questions/Comments 

            1. Ask org to check if it’s possible to not pay taxes on the food and other supplies - tax 1 exists on food and tax 1 and 2 exist on the plates/napkins/linens/etc.

            2. Let them know they can ask the orgs participating in the booths that they can request money from other funding boards to fund booth-specific prizes, decorations, etc

            3. Ask for additional info on performers ( no impact on funding)

1. Motion to approve $28,910.22 for the International Festival Committee’s event, “International Festival 2023.”

   1. 6 - 0 - 0

2. VeRVE Collisionz “VeRVE Collisionz Street Dance Competition” March 19th 6:30-8:30 PM, Glenn Miller Ballroom  

   1. Liaisons: Michelle and Sydney 

   2. Budget Request 

   3. Notes

      1. Judges/MC fees - $3,250.00 - $2,750.00

         1. Franklin Cruz - $750 

         2. Ally - $1,250.00 - $1,000.00

         3. Deshawn - $1,250.00 - $1,000.00

      2. Exhibition Team fee (ThaHomies) - $3,000.00 - $2,500.00

      3. Room reservation - $1,058.54 - $1,058.54

      4. Program Council - $2,396.00- $2,396.00

      5. Advertising - $110.00 - $110.00

   4. Total - $9,814.54 - $8,814.54

   5. Discussion 

      1. https://forms.gle/euVWeVoNgKK9BPR6A

   6. Budgetary Questions/Comments 

      1. When/Where is your workshop going to take place

         1. If your workshop isn’t open to all students (takes place before the event for performers only), we can’t fund it… 

      2. For future: Consider bringing someone other than Franklin as the MC for your event and this is his second 

      3. Ask for additional info on performers ( no impact on funding)

2. Motion to approve $8,814.54 for VeRVE Collisionz’s event “VeRVE Collisionz Street Dance Competition.”

   1.  5 - 1 - 0

2. Sigma Psi Zeta  “Culture Shock” March 12th 6:30-10:00 PM, Glenn Miller Ballroom

   1. Liaisons: Anastacia and Apoorva 

   2. Budget Request 

   3. Notes

      1. Decorations/Miscellaneous - $68.47 

      2. Headliner 1 (Sundial) - $8,000.00

      3. Headliner 2 (Justin Park) - $10,000.00

      4. Program Council - $2,221.00

      5. Advertising - $500.00

      6. Venue - ?????

   4. Total - $10,789.47

   5. Discussion 

      1.  

   6. Budgetary Questions/Comments 

      1. Is performer “Justin Park” national or international?

         1. Does he require a contract? If so, this will need to be started before winter break.

      2. Ask for additional info/bio/credibility on performers (no impact on funding)

      3. Recommend going to CSI Resource Center for advertising/printing

   7. Motion to approve $10,789.47 for Sigma Psi Zeta’s event “Culture Shock.”

      1. 4 - 2 - 0

   8. Motion to approve an additional $10,000 for Sigma Psi Zeta’s event “Culture Shock.”

      1. 5 - 1 - 0

3. Program Council Collab vs CWA Collab

   1. PC collab 

   2. CWA:

      1. Theoretical Mission/Impact lines up well with the CEB Mission

      2. Mission, values and vision statement from CWA

   3. PC

      1. Depending on who PC brings it could be relevant to the CEB Mission

   4. Poll: https://forms.gle/Wry91M9EayJ7dMsz9 

   5. PC wins

7. Old Business

   1. Second Funding Cycle 

      1. Nepalese Student Association “NSA Talent Show,” November 19th 5:00-8:00 PM, Glenn Miller Ballroom 

         1. Taylor and Allie

         2. Advertising

            1. They tabled! 

            2. Instagram stories 

            3. UMC posters, not as many across campus 

         3. Logistics

            1. Started about 20 minutes late 

            2. Good turn out

               1. Not enough chairs/tables

                  1. Maybe more people show up then planning on it

            3. Mics were acting up a little bit

            4. Ended at 7:30 instead of 8 PM

         4. Content

            1. The MCs did a really, really great job

            2. Good variety in their performances

               1. Maybe represent more of the countries around Nepal 

            3. Got to see performances twice because of ISA lol

            4. Very curious audience member

         5. Future Notes

            1.  Glenn Miller Step is going to kill someone 

            2. Let us know if there’re timing changes

               1. Overall communication needs to be better

            3. Did you get your reimbursements in?

            4. Performances on stage can be hard to see

            5. Good survey turnout

            6. You can get food that’s not just food and chai

      2. Indian Student Association “Diwali,” November 19th 4:00-9:00 PM, Lower Rec Center 

         1. Teagan and Aneesh

         2. Advertising

            1. Did see ads in the Rec center, so it was probably in UMC 

            2. Did not see poster

            3. Documenting what was happening at the event 

         3. Logistics

            1. All of them were grad students

            2. At least 400 attended 

            3. Started 30 minutes late

               1. People didn’t show up until 5 PM or later 

            4. Ended exactly on time

            5. Ran out of food…

               1. Ran out of most dishes 

               2. The allotment of food was weird 

               3. Need to talk to vender about how much they were given

            6. Organization of the food was not good

               1. People were in line for 7 million years - Allie 

            7. Chairs, yesssssss!!!!!

            8. ISA and NSA were at the same time

               1. Performers were the same at both events and running between them 

                  1. Shouldn’t be an issue if they do the funding request on time next year

            9. Better utilization of the space with decorations 

         4. Content

            1. Date didn’t line up with holiday

            2. None of the events are for the majority of people 

               1. The event was not the most accessible to people who are not Desi

                  1. For people who are not already knowledgeable about Indian culture, it would seem kinda just like a party

            3. The DJ sucked

               1. Stop skipping songs 30 seconds in…

         5. Future Notes 

            1. Plan it out ahead of time so the event is on the actual date…

   2. Third Funding Cycle 

      1. Saudi Students Association “Saudi Foundation Day,” February 26th 4:00-11:59 PM

         1. Sydney and Iliana

         2. Updates:

            1. No updates

            2. Will send check in email soon

      2. APALSA “Lunar New Year Celebration,” January 24th 6:00-8:00 PM 

         1. Allie and Michelle

         2. Updates: 

            1. No updates

            2. Alexis, can we pls check if they’ve spent anything?

               1. As of 4:38pm on 11/28/22, they have not spent any money or if they have, they have just recently done so that it is not showing up in Presence - Alexis

            3. We’ll send a check-in email sometime soon!

      3. CUBASGA “CUBASGA Spring 2023 Conference,” February 4th-5th 9:00 AM-7:30 PM

         1. Taylor and Teagan

         2. Updates:

            1.  No Updates 

               1. Check-in email will be sent this week! 

      4. VSA “Culture Lunar New Year Show,” February 4th 6:00-10:00 PM

         1. Lucie and Aneesh

         2. Updates: 

            1. Just waiting on marketing.

      5. CSSA “Chinese Spring Festival Gala,” January 21st, 2023 4:30pm-9:00pm

         1. Teagan and Hector

         2. Updates:

            1. Pre-spending meeting on Wednesday 

      6. Multicultural Greek Council “MGC Yardshow 2023: Stomp Your Heart Out,” February 18th 6:00-10:00 PM

         1. Teagan and Anastacia 

         2. Updates: 

            1. No updates!

8. Officer Reports

   1. Advisor(s)

      1. Next meeting will be in Hellems 181!!

      2. Please update your dietary restrictions here ASAP!

      3. Please make sure timesheets are completed every Monday by 9am! - I keep saying this but somehow peeps keep forgetting so please don’t forget!

      4. Spring Involvement Fair - Wednesday, January 25, 2023 - please put this in your calendars as of now! Taylor will be in touch with more details for tabling.

      5. Finals events coming up!

         1. The French Toast today saved me - Aneesh

         2. Therapy dogs will save me - michelle

   2. Leg Council

      1. No Updates

   3. CUSG Liaison 

      1. No Updates

   4. GPSG Liaison

      1. No Updates

   5. Finance Board Liaison

      1. No updates

   6. Marketing Coordinator

      1. Friendsgiving was super fun, thankful for you all and the work that we do!

      2. Tote bags should be coming in soon

         1. Like the actual ones, so we should all be getting tote bags here soon! - I really mean it

      3. Quick somewhat random question for you all: what’s your interest in going to a rodeo?

         1. YES

   7. Speakers Coordinator

      1. Congrats Aneesh!

      2. Thursday, March 30th - Ballroom and Aspen room reservation for fashion event 

         1. That’s Spring Break

         2. Checking for Beginning of March

      3. What are we doing other than a fashion show?

      4. Please schedule a meeting with Alexis ASAP!

         1. Alexis I checked your calendly, do you have time tomorrow?

         2. Do I need to be ratified?

   8. Student Outreach Coordinator

      1. Email to MGC was sent this afternoon 

         1. We shall see what they say 

      2. Signing up for be involved fair next semester! Woo! 

         1. January 25th 2023 

            1. Wednesday 

            2. 11am- 2am 

            3. Glenn Miller 

            4. The time slot is short but pls be on the lookout for tabling schedule for next semester 

               1. Tabling is a vital aspect of CEB in which we all participate. 

   9. Assistant Speakers Coordinator

      1. Congrats Iliana!

   10. Webmaster

       1. No updates

   11. Social Media Coordinator 

       1. Please fill this out (I will be judging your music taste) 

          1. Allie 

          2. Juanma 

          3. Michelle 

          4. Alexis 

          5. Anastacia 

          6. Apoorva 

          7. Iliana 

          8. Hector 

   12. Secretary/Historian

       1. Okay so I’m really not sure why SendInBlue is being difficult but the email test just won’t arrive in the inboxes

          1. Rough, rough draft of design (tear it apart)

             1. Link

                1. Yes it has Lipsum on it.

   13. Chair

       1. Last meeting of the semester is next week! 

       2. Get Aneesh and Iliana ratified -yay

       3. Bylaws update 

9. Adjourn

   1. 9:49