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Meeting Minutes 10/31/22

  1. Call to Order   

 

  1. Roll Call

Present: Teagan, Aneesh, Taylor, Sydney, August, Allie, Hector, Anastacia, Iliana, Michelle, Lucie, Apoorva, Cole, Alexis 

Absent: 

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Grad Student Applications 

      1. J.M.G.F 

        1. Motion to grant an interview to “JMGF”

        2. 12 - 0 - 0

      2. M.K

        1. Motion to grant an interview to “MK”

        2. 12 - 0 - 0

      3. I.E

        1. Motion to grant an interview to “IE”

        2. 12 - 0 - 0

  2. Old Business

    1. First Funding Cycle 

      1. Multicultural Greek Council “MGC Yardshow 2022”, October 25th 5:00-10:00 p.m.

        1. Taylor & Apoorva

        2. Advertising

          1. Saw digital marketing on campus 

          2. Saw posters on campus as well

        3. Logistics

          1. Chairs

            1. Would be ideal to give the audience a place to sit during their nearly hour-long presentation

          2. Largely seemed like a recruitment event

          3. Ending was sort of like a slow walk-away (no clear “hey y’all we’re done for the night”)

          4. Event also seemed like it was targeted towards only students that were affiliated with MGC/the groups that were already there.

          5. Set up was messy (might be PC might be MGC)

          6. Overall vision of the event was disorganized with the few audience members there not sure of where to go/what to do

          7. No post-event survey posted anywhere

          8. Spelling issues in their historical relevance

          9. The advertising for the event was also perceived as being recruitment-focused

        4. Content

        5. Future Notes

          1. Walking through their plans for the next event to ensure it’s not the same

          2. Communication with CEB was not ideal

          3. Call MGC in for a hearing that discusses the shortcomings of their event

          4. Bring in MGC for a pre-probation hearing 

    2. Second Funding Cycle 

      1. Nepalese Student Association “NSA Talent Show,” November 19th 5:30-8:00 PM 

        1. Taylor and Allie

        2. Updates:

          1. Took a full 8 days to get back to us like geesh

          2. “Our performances are almost complete, we are in the process of buying costumes and decorations”

          3. They’re currently working on marketing and we will send them the details ab the post-event survey soon

      2. UMAS y MECHA “Dia de los Muertos,” November 2nd 6:00-8:00 PM

        1. Kitt Multipurpose Room

        2. Cole and Sydney 

        3. Updates: 

          1. Did you send the post event survey?

          2. Who is going????????

            1. Hector 

            2. Allie

            3. Taylor 

            4. Cole - I have class during this time. 

            5. Michelle (6:30ish - 7:30)

            6. Iliana(6:00-7:00)

            7. Anastacia (6:00-7:00)

            8. Aneesh (done teaching at 6:35 so I’ll be there around 6:50ish)

            9. Sydney

            10. Alexis (6:00-7:00)

      3. Indian Student Association “Diwali,” November 19th 5:00-10:00 PM

        1. Teagan and Aneesh

        2. Updates: 

          1. Diwali was supposed to be last week :(

          2. No updates but I think we should send a check in email because I’m worried about their time management (haven’t seen advertising)

      4. Latinx Law Student Association “Dia De Los Muertos Celebration,” November 1st (6:00 PM-8:00 PM) & November 2nd (9:00 AM-12:00 PM)

        1. Apoorva and Cole

        2. Updates: 

          1. Did the post event survey get sent?

          2. Who is going??????

            1. November 1st

              1. Teagan 

              2. Apoorva

              3. Iliana (6:00-7:00)

              4. Michelle (6:00 - 6:45PM)

              5. Cole (6-6:45 PM)

              6. Taylor

              7. Allie (solid maybe)

              8. Aneesh

              9. Anastacia (6:00-7:00)

              10. Alexis (7:15-8:00)

            2. November 2nd 

              1. August (Full Time)

              2. Allie (9-9:45 AM)

              3. Apoorva (10:00-10:45)

              4. Sydney (9-9:45 AM)

              5. Alexis

    3. Third Funding Cycle 

      1. Saudi Students Association “Saudi Foundation Day,” February 26th 4:00-11:59 PM

        1. Sydney and Iliana

        2. Updates:

          1. Wanted to request money for for the room  reservation (furniture, equipment, and labor)---> Didn’t send a quote

            1. CU Events Planning and Catering quote was sent and is our folder

          2. Never emailed back about adding in vegetarian options

          3. Motion to increase funding for Saudi Students Association “Saudi Foundation Day,” by $684.35

            1. 7 - 0 - 0

      2. APALSA “Lunar New Year Celebration,” January 24th 6:00-8:00 PM 

        1. Allie and Michelle

        2. Updates: 

          1. Meeting set up for this friday :)

      3. CUBASGA “CUBASGA Spring 2023 Conference,” February 4th-5th 9:00 AM-7:30 PM

        1. Taylor and August

        2. Updates:

          1. Yes 

          2. Wanted to receive a discretionary budget for ordering food for attendees at the time of the event

            1. Do they have quotes?

          3. Money cannot be used to purchase alcohol - note to organization

          4. Requesting 50 per plate actual amount = 50 * 0.48 = $24.00 per plate 

          5. 960 total + 192 + 38.4 = $1,190.40

          6. Motion to approve $1,190.40 of additional funding for the CUBASGA “CUBASGA Spring 2023 Conference,”

          7. 7 - 0 - 0

      4. VSA “Culture Lunar New Year Show,” February 4th 6:00-10:00 PM

        1. Lucie and Aneesh

        2. Updates: 

          1. VSA is requesting an increase in their funding of - $4,478.84

            1. Details

              1. Program Council - $2,538.00

              2. UMC + Events, Planning, and Catering - $1,940.84

          2. Motion to increase funding for VSA “Culture Lunar New Year Show,”  by $4,478.84

            1. 7 - 0 - 0

            2. Aneesh Waikar email Jamey

      5. CSSA “Chinese Spring Festival Gala,” January 21st, 2023 4:30pm-9:00pm

        1. Teagan and Hector

        2. Updates:

          1. Waiting on them to find US based versions of the items they wanted. 

          2. They asked for a reservation of the ballroom but we are waiting to receive a quote. 

      6. Multicultural Greek Council “MGC Yardshow 2023: Stomp Your Heart Out,” February 18th 6:00-10:00 PM

        1. Teagan and Anastacia 

        2. Updates: 

          1. Pre-spending meeting is scheduled for Thursday 

  3. Officer Reports

    1. Advisor(s)

      1. Presence troubles! Ahhh sorry! Finance is seriously working on a solution but please have students reach out to me if they have questions or issues accessing budgets or submitting requests. - They should already be talking to their CSI liaisons first anyways.

        1. Also CSI has walk-in hours every day from 10am-5pm if orgs need help or have questions!

      2. Please be sure to total your hours at the end of each week!

    2. Leg Council

      1. New Eboard and REC Board members, along with a new Sustainability Chair. Also heard a resolution calling for restored library hours. Sko Leg

    3. CUSG Liaison 

      1. PRISM Sessions

      2. Conceal Carry

    4. GPSG Liaison

      1. TBD

    5. Finance Board Liaison

      1. No updates 

    6. Marketing Coordinator

      1. Finally. Tote bag sample 2 has been shipped

      2. Grad student app cycle is finished

        1. Apoorva, can you please remove it from the website whenever you have a chance?

          1. Yes :)

    7. Speakers Coordinator

      1. Reached out to AM and scheduled time to meet to talk about logistics. - Wednesday 11am 

        1. Cooking demonstration

        2. January 23 - 31 (no weekends) 

    8. Student Outreach Coordinator

      1. DIVE 

        1. Teagan and I will be attending DIVE (11/12/22) 

        2. More updates as we get them 

      2. Alexis can we please meet I have presence questions :(

    9. Assistant Speakers Coordinator

      1. 3rd CCP meeting:

        1. Determined our mission

        2. Set out a plan for our contacts

      2. Things we should think about getting for our events in the future based on our critiques of other events and organizations:

        1. Real deal signs for directing folks (depending on event)

        2. Set signs for our surveys

    10. Webmaster

      1. No updates

    11. Social Media Coordinator 

      1. Will post RM photos I swear 

    12. Secretary/Historian

      1. Interesting Event happening on Thurs at 5:00 PM in VAC 1B20

        1. About the Israel-Palestine Conflict

          1. Documentary with a discussion with the prof (Dr. Ahlam Muthaseb) who directed the film and has spent a good chunk of her career studying the region, its history, and its peoples. Also snacks provided!

            1. Also a friend of my Mum!

      2. No Other Updates Happy Halloween

        1. Expect an email in the near future about newsletter things…

    13. Chair

      1. Attendance

        1. Office hours

        2. Meetings other than weekly meetings

      2. Next few weeks 

        1. 11/7

          1. Grad student interviews 

          2. Inclusive leadership training

        2. 11/14

          1. Extended the funding cycle deadline to November 9th, so first hearings will be this week

        3. 11/21

          1. No meeting, Thanksgiving break

        4. 11/28

          1. Second hearings (budgets)

  4. Adjourn

    1. 8:59