Meeting Minutes 10/24/22

Call to Order

Roll Call

Present: Teagan, Aneesh, August, Allie, Hector, Iliana, Anastacia, Michelle, Lucie, Apoorva, Cole

Absent: Sydney (excused), Alexis (excused)

Open Hearing

Approval of the Minutes

Approval of the Agenda

New Business
1. Third Funding Cycle
  1. Saudi Students Association “Saudi Foundation Day,” February 26th 4:00-11:59 PM
    1. Budget Request
    2. Notes
      1. Food - $1,586.97 -
    3. Total - $1,586.97
    4. Discussion
    5. Budgetary Questions/Comments
    6. Motion to approve the Saudi Students Association’s event, “Saudi Foundation Day,” for $1,586.97
      1. 5 - 1 - 0
  2. APALSA “Lunar New Year Celebration,” January 24th 6:00-8:00 PM
    1. Budget Request
    2. Notes
      1. Lion/Dragon Dancers - $700.00 - $700.00
      2. Food - $983.77 - $983.77
      3. Advertising - $500.00 - $500.00
      4. Decorations - $220.84 - $220.84
    3. Total - $2,404.61 - $2,404.61
    4. Discussion
      1. Use compostable tableware
    5. Budgetary Questions/Comments
    6. Motion to approve APALSA’s event, “Lunar New Year Celebration,” for $2,404.61
      1. 6 - 0 - 0
  3. CUBASGA “CUBASGA Spring 2023 Conference,” February 4th-5th 9:00 AM-7:30 PM
    1. Budget Request
    2. Notes
      1. Keynote Speaker Flight - $1,273.24 - $1,273.24
        Sabine Fruhstuck Flight - 352.20
        Tina Lu Flight - 563.20
        Uber from DEN to Boulderado (x4) - $357.84
      2. Keynote Speaker Hotel - $894.00 - $894.00
      3. Catering/Conference Dinner - $4,070.00 - $0.00
      4. Room Rental - $500.00 - $500.00
      5. Registration Supplies - $338.18 - $338.18
    3. Total - $7,098.18 - $3,005.18
    4. Discussion
      1. Emergency funding for food
    5. Budgetary Questions/Commentary
    6. Motion to approve CUBASGA’s event, “CUBASGA Spring 2023 Conference,” for $3,005.18
      1. 6 - 0 - 0
  4. VSA “Culture Lunar New Year Show,” February 4th 6:00-10:00 PM
    1. Budget Request
    2. Notes
      1. Headliners - $20,620.00 - $20,620.00
        Rini - $15,000.00
        Sarah Kang - $4,920.00
        Lion Dance - $1,000.00
      2. Decorations - $4,742.74 - $4,742.74
      3. Misc - $42.57 - $42.57
        Masking Tape - $19.33
        Sharpies - $6.73
        Scotch tape - $16.51
      4. Clothing - $3,053.20 - $3,053.20
      5. Vendors - $4,981.51 - $4,981.51
        Vendor 1 - $1,445.00
        Vendor 2 - $300.00
        Vendor 3 - $??????
        Vendor 4 - $1,298.00
        Vendor 5 (merch) - $898.51
        Vendor 6 - $950.00
      6. Advertising - $496.53 - $496.53
      7. UMC Rental - $2,132.78 - $0
      8. AV Tech - $3,600.00 - $0
    3. Total - $39,879.33 - $34,146.55
    4. Discussion
      1. Remind the org that they need to store the orgs in a way that makes them reusable next year and after that
    5. Budgetary Questions/Comments
    6. Motion to approve VSA’s event, “Culture Lunar New Year Show,” for $34,146.55
      1. 6 - 0 - 0
  5. CSSA “Chinese Spring Festival Gala,” January 21st 2023 4:30pm-9:00pm
    1. Budget and Request
    2. Notes
    3. I checked most of the TaoBao links and they seem to be legit, unfortunately you’ll need either a Chinese phone number or a WeChat/QQ account to access taobao. Can CSI purchase through TaoBao though? Also I’m not sure if a lot of their quoted prices include the shipping costs as they do have a separately stated total shipping cost of ~2000. There’s also a few issues with the latter parts of their requests -Aneesh
      1. Table 1: Chinese New Year's Eve: Paper-cuts for Window Decoration - $1,059.62
      2. Table 2: Chinese New Year's Eve: Spring Festival Couplets - $292.65
      3. Table 3: First Day of The Lunar Year: Pay a New Year Call/New Year's greetings - $3,616.41
      4. Table 4: Traditional Chinese Games Table - $138.92
      5. 5: Fifth Day of The Lunar Year: Welcome the God of Wealth - $261.08
      6. Table 6: The Chinese Zodiac: Rabbits - $1,418.61
        Power Strip (x12) - 455.88
        Scotch Tape 6-pack - 13.99
      7. Table 7: Han Fu - $4,585.93
      8. Table 8: Dumpling Workshop - $118.97
      9. Introductory Booklet and CSSA Event T-shirts - $4,429
        Booklets (x500) - $1,901.80
        Pens (x1,000) - $540.00
        T-shirts (x100) - $1,629.00
      10. Other Items - $3723.13 - $0.00
        Raffle Prize B: Book - Tang Dynasty (x10) -$559.20
        Raffle Prize A: 100 Dollars? (x5) - $500.00
        Raffle Prize C: $30 Gift Card (x25) - $750.00
        Gift Card for CU Student Performers (x10) - $1,000.00
      11. Items in the request that we don’t have proper quotes

for:

Shipping - 2250 (no actual quote)

Performance - $800.00 - $800.00

Total - $22,744.32
1. Off from amount in request by 1,200 due to:
  1. “Org also requested $1,200 for beverages/food, but uploaded a wrong quote” (page 7).
Discussion
Budgetary Questions/Comments
Motion to indefinitely table funding for CSSA’s event, “Chinese Spring Festival Gala”
1. 11 - 0 - 0

Multicultural Greek Council “MGC Yardshow 2023: Stomp Your Heart Out,” February 18th 6:00-10:00 PM
1. Budget Request
2. Notes
  1. PC Quote - $3,634.00 - $3,634.00
  2. Lower Rec - $561.00 - $561.00
  3. Decorations - $122.40 - $0.00
    1. Gold-Letter Balloons (x3) - $42.00
    2. Colored Balloons (x4) - $21.20
    3. Balloon Weights (x4) - $9.20
    4. Helium Tank - $50.00
  4. Advertising - $342.00 - $342.00
    1. Digital Signs (1 month Rec + UMC) - $317.00
    2. Posters (x25) - $5.00
    3. Large Posters (x2) - $20.00
3. Total - $4,659.40 - $4,537.00
4. Discussion
5. Budgetary Questions/Comments
  1. Teagan - make sure to ask if they have reserved the lower rec
  2. Remind them to advertise to more than MGC members
    1. Cannot be a recruiting even for the frats/sororities there
6. Motion to approve MGC’s event, “MGC Yardshow 2023: Stomp Your Heart Out” for $4,537.00
  1. 6 - 0 - 0
TedXCU Advertising
1. Will use a motion to suspend IX.G.2

Old Business
1. First Funding Cycle
  1. Multicultural Greek Council “MGC Yardshow 2022”, October 25th 5:00-10:00 p.m.
    1. Taylor & Apoorva
    2. Updates:
      1. Who is attending?
        Taylor
        Alexis
        Sydney
        Apoorva
        Hector
        Teagan
        Aneesh
        Lucie
        Allie
      2. What time is the event actually at? Should we stagger who goes when?
        Their poster says doors open at 6pm and it begins at 6:30pm
2. Second Funding Cycle
  1. Nepalese Student Association “NSA Talent Show,” November 19th 5:30-8:00 PM
    1. Taylor and Allie
    2. Updates:
      1. Sent an email with no response :(
      2. We will follow up today
  2. UMAS y MECHA “Dia de los Muertos,” November 2nd 6:00-8:00 PM
    1. Cole and Sydney
    2. Updates:
      1. Send post event survey Cole Metcalf
      2. Who is going????????
        Hector :)))))
        Allie
        Teagan (6:00-7:00 PM)
        Taylor (6:30PM-8PM)
        Cole
        Michelle (6:30ish - 7:30)
        Iliana(6:00-7:00)
        Anastacia (6:00-7:00)
        Aneesh (done teaching at 6:35 so I’ll be there around 6:50ish)
  3. Indian Student Association “Diwali,” November 19th 5:00-10:00 PM
    1. Teagan and Aneesh
    2. Updates:
      1. No updates
  4. Latinx Law Student Association “Dia De Los Muertos Celebration,” November 1st (6:00 PM-8:00 PM) & November 2nd (9:00 AM-12:00 PM)
    1. Apoorva and Cole
    2. Updates:
      1. Going to send email with post event survey this week
      2. Who is going??????
        November 1st
        Teagan
        Apoorva
        Iliana (6:00-7:00)
        Michelle (6:00 - 6:45PM)
        Cole (6-6:45 PM)
        Taylor
        Allie (solid maybe)
        Lucie
        Aneesh
        Anastacia (6:00-7:00)
        November 2nd
        August (Full Time)
        Allie (9-9:45 AM)
        Apoorva (10:00-10:45)
Officer Reports
1. Advisor(s)
  1. No updates!
2. Leg Council
  1. I did not attend last leg council meeting :( me was sick
3. CUSG Liaison
  1. Hoco Week!!
  2. https://www.colorado.edu/homecoming/studentevents
4. GPSG Liaison
  1. TBD
5. Finance Board Liaison
  1. Teagan, Q1 reports will be Nov. 8th/15th
6. Marketing Coordinator
  1. Grad student apps are due this Friday
    1. We have a few applications in, so marketing is working, yay!
    2. If you know any grad students that would be a good fit for our board and want to get a small stipend, send them our app
  2. Let me tell you all about these tote bags y’all. I’m going crazy
  3. I still have the surprise retreat thingies for August, Lucie, and Cole
    1. Alexis Gonzales has them, so next meeting, I should have them for you!
7. Speakers Coordinator
  1. Met with Teagan and Auggie!! Retreat sounded fun!!
8. Student Outreach Coordinator
  1. Yall pls pray for me with these budgets and presence
  2. We have two grad student applications so far! Woo!!!!!!!!!!!!!!!!!!!!!!!!!!!!
9. Assistant Speakers Coordinator
  1. The CCP committee has decided on an Indigenous art project for this years CCP
    1. This week's CCP meeting did not happen in person, a research week has been determined as an alternative.
    2. Contacted the Center for Native American and Indigenous Studies to help guide the CCP, hopefully will hear back within the week.
  2. Met with Cole and Teagan to discuss the retreat speakers' discussion, no big conclusions yet.
  3. I think we should post on our socials that we have open hearing time and office hours in case anyone wants to come and speak!
    1. I’ll post OH on social media
      1. -Taylor
10. Webmaster
  1. Michelle send me your bio and headshot please!
    1. Got it covered :)
11. Social Media Coordinator
  1. I will post the RM photos sometime this week
12. Secretary/Historian
  1. Allie can we meet about working on some designs for an email list?
  2. Will work on a stipulated-motion for the TEDxCU thingy
  3. Apoorva could you email me the headshots that you have pls (for the office)
  4. Reminder:
    1. Attendance at events counts
    2. Attend at least two events that you are not a liaison for
    3. Active participation policy in meetings
  5. Happy Diwali!
13. Chair
  1. Aneesh, Allie, Hector and I met with part of leg council today
    1. We will be working with the Rules Committee after the end of the 4th funding cycle to ensure that CEB’s bylaws follow the CUSG constitution. No action is needed on anyone’s part.
Adjourn
1. 8:52

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Meeting Minutes 10/24/22