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Meeting Minutes 2/07/22

  1. Call to Order   

 

  1. Roll Call

    1. Present: Inji, Josh, Taylor, Allie, Jemil, Aneesh, Teagan, Anuja 

    2. Tardy: 

    3. Absent: Bailey, Shubham, Tania, Meha

    4. Excused: Cole, Maya

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business 

    1. Colin from CSI

      1. Ticketing instructions

    2. Reminder of attendance policy

    3. SL Moderators - 1 minute speech

      1. Maya - Congrats!

      2. Allie

      3. Taylor

    4. SL ROD Responsibilities

      1. ROD

    5. Set up Q&A team meeting with DSB (Anuja, Maya, Allie, Cole, Taylor, Teagan)

    6. Is everything set up for ticketing Wednesday?

      1. Sign up for ticket sales! 

      2. Ticket sales logistics (set-up/clean-up)

    7. Hillel Recommendations

      1. During this discussion, I would like everyone to remember the “Conflicts of Interest” section located in our Bylaws.

      2. “Board members must disclose their involvement in student organizations and refrain from acting as liaisons or voting on proposals of organizations in which they are involved with, in any capacity. This includes but is not limited to student organization membership status and/or any involvement in a student organization event.” 

      3. Motion to approve the edited recommendations for Hillel’s event “Israel Fest.”

        1. Google Form

        2. 4 - 3 - 1

    8. Fifth Funding Cycle

  1. Hillel “Israel Fest 2022,” April 7th, 2022, 3:00 PM to 7:00 PM, Farrand Field

    1. Budget Request

    2. Notes

      1. DJ - $75.00 -  $75.00

      2. Food - $16,884.00 - $4,896.36

      3. Henna - $600.00 - $600.00

      4. Promotional Items - $1,000.00 - $0.00

        1. Israeli swag

      5. Security - $1,903.92 - $1,903.92

      6. Speaker/Performer (Artists for Israel) - $8,000.00 - $8,000.00

      7. Tye Dye - $1,000.00 - $1,000

    3. Total - $29,462.92 - $16,475.28 

    4. Discussion

      1. Why are you ordering from three different restaurants?

    5. To-Send Notes/Questions

      1. Please do not spend money for food on coffee or ice cream (non-culturally relevant items).

      2. Can you all tell us again what your back-up venue was?

    6. Budget Approval

      1. Motion to approve Hillel’s event “Israel Fest 2022” for $16,475.28 .

      2. 4 - 3 - 0

      3. Motion Passes

  1. Old Business

    1. Third Funding Cycle

      1. Asian Studies Graduate Association “2022 CU Asian Studies Graduate Association (CUBASGA) Conference,” February 19th–20th, 2022, 10:00 AM to 4:00 PM via Zoom

        1. Taylor

        2. Updates:

          1. Check-in email sent?

            1. Sent; they are doing just fine and sent me a link to their program 

      2. Middle Eastern Student Association, “Middle East Night,” February 19th, 2022, 6:00 PM to 9:00 PM in the Rec Center

        1. Teagan & Josh

        2. Updates:

          1. Check-in email sent?

            1. Sent, waiting on response 

    2. Fourth Funding Cycle

      1. Volunteers Around the World “Culture Day,” March 7th, 2022 in ECCR 1B40

        1. Bailey & Aneesh

        2. Updates:

          1. Bailey said they would email them but I haven’t heard back from them. 

  1. Sigma Psi Zeta “Culture Shock: Remember Your Roots,” March 5th, 2022 in Glenn Miller Ballroom

    1. Teagan & Cole

    2. Updates:

      1. Price of plane tickets increased from $360 each to $450 each

      2. Total price is now $1800 and not $1440

        1. Increase of $360

        2. Approved by Chair

  1. Fifth Funding Cycle

    1. TEDxCU “Breaking Boundaries,” April 2nd, 2022, 6:00 PM to 10:00 PM in Macky Auditorium

      1. Josh

      2. Updates:

        1. Funding meeting with Jamey

        2. Marketing team meeting about guidelines

    2. International Festival “IFest 2022,” April 10th, 2022, 3:00 PM to 7:00 PM in Glenn Miller Ballroom

      1. Anuja & Cole

      2. Updates:

        1. Planning a meeting with Jamey

    3. Graduate Musicology Society “Samba Workshop,” April 8th, 2022, 4:00 PM to 6:00 PM in Kittredge Central

      1. Bailey

      2. Updates:

        1. Absent

    4. VeRVE Collisionz “VeRVE Collisionz Competition,” April 23rd, 2022, 6:30 PM in Glenn Miller Ballroom

      1. Maya

      2. Updates:

        1. Waiting on funding meeting with Jamey

    5. Psychedelic Club “Cannabis and Psychedelic Symposium,” April 15th @ 4:00 PM to April 16th @ 6:00 PM, 2022, Norlin Quad and Zoom

      1. Aneesh & Inji

      2. Updates:

        1. Waiting on reply from the club for funding meeting

    6. South Asian Student Association “SASA Show 2022,” April 16th, 2022, 6:00 PM to 10:00 PM, CU Recreation Center (Lower Court)

      1. Allie & Jemil

      2. Updates:

        1. Scheduling a meeting with Jamey

        2. Funding discrepancy in Presence

    7. CU Breaking Club  “Rockers Rumble 14,” April 2nd, 2022, 10:00 AM to 10:00 PM, Muenzinger Psychology

      1. Teagan

      2. Updates:

        1. Meeting with them and Jamey this Thursday for funding meeting

    8. Nepalese Student Association “Nepal Night: Expedition to the Himalayas,” April 15th, 2022, 6:00 PM to 10:30 PM, Williams Village Multipurpose Room

      1. Anuja & Teagan

      2. Updates:

        1. Waiting on response for setting up meeting with Jamey 

  1. Officer Reports

    1. Advisor(s)

      1. Postering approval for buildings around campus

      2. Communication!!! Email is best for me, but text/call me for urgent/quick things

        1. Please try to respond to emails within a day

      3. Out of office at a conference next week

      4. CSI Board Applications Open

    2. Leg Council

      1. TBD

    3. CUSG Liaison 

      1. Absent

    4. Diversity Liaison

      1. Absent

    5. GPSG Liaison

      1. Absent

    6. Finance Board Liaison

      1. Budget season is happening!

        1. If you have any questions or want to understand CUSG’s budget process and how that impacts us, let me know!

    7. Marketing Coordinator

      1. SL Postering

        1. Postering Sign-Ups

        2. Postering approval for buildings around campus

      2. Currently working on AR marketing

      3. CU Ambassadors Presentation

    8. Speakers Coordinator

      1. All things SL

    9. Student Outreach Coordinator

      1. TABLING!!!

      2. Recruitment is still happening. 

      3. Involvement Fair is now this Wednesday, February 9th from 11-2

        1. Preferably no more or less than two people per hour 

        2. Set up at 10:30 a.m. 

      4. Already have two applications

      5. Question about another application

        1. Amruta Divekar

        2. Part of CUSG, something having to do with elections 

      6. Anuja-Can we meet sometime this week or next?

      7. Allie-Do you want to meet sometime tomorrow or Wednesday to talk about what to say at the Ambassadors meeting?

      8. Taylor-Can you post (like just a story) about recruitment every day until Friday?

    10. Assistant Speakers Coordinator

      1. Absent

    11. Webmaster

      1. Absent

      2. SL marketing added to website?

      3. Minutes updated on website?

    12. Social Media Coordinator 

      1. Tried to contact DSB member Caroline for social media collab but no response at all. 

        1. Working with Allie and Maya for more marketing stuff. 

      2. Anuja, Allie and Josh I have a request, involving advertising for recruitment. 

      3. Multiple DM requests asking about applications, yay! 

    13. Secretary/Historian

      1. I got access to Presence, so I will coordinate with Anuja about helping set up the minutes

      2. Please pay attention to the attendance policy

        1. Email me and Anuja if you can’t make it or are going to be late. [don’t email about emergencies!]

      3. Josh - 03/05  

    14. Chair

      1. Apologies for Chair being a little grumpy

  2. Adjourn

    1. 9:46 PM