Meeting Minutes 11/15/21

Call to Order   

Roll Call

1. Present: Teagan, Anuja, Taylor, Josh, Bailey, Allie, Inji, Ornella, Shubham, Aneesh, Tania

2. Absent: Meha (excused), Jemil 

Open Hearing 

Approval of the Minutes

Approval of the Agenda

New Business

1. CCP - Newbies, please arrange a time to meet. Please include Anuja on any email/text communications.

Old Business

1. Office Hours Sign Up

2. Fourth Funding Cycle

   1. Volunteers Around the World “Culture Day,” March 7th, 2022 in ECCR 1B40

      1. Bailey & Aneesh

      2. Answers 

      3. Budget Request

      4. Notes

         1. Food - $499.86

            1. Food is necessary to the success of their event and is culturally significant to Peruvian cuisine

      5. Total - $499.86 - $499.86

      6. Discussion

         1. Is it really open to everyone

            1. It’s okay for an event to be niched and specific as long as it is open to all students 

            2. TK

      7. Budgetary Questions/Notes (to send to organization)

         1. Please change the title of your event to be more specific to the content you will be presenting.

         2. Please ensure you contact the Volunteer Resource Center for help putting together this event. Cc the CEB account on email communication.

         3. What are you doing to ensure that you are advertising to all students?

Motion to approve Volunteers Around the World’s event “Culture Day” for $499.86.

1. 6 - 1 - 0

2. Motion Passses

3. Aneesh and Bailey will contact them within 48 hours

Sigma Psi Zeta “Culture Shock: Remember Your Roots,” March 5th, 2022 in Glenn Miller Ballroom

1. Suvu & Cole

2. Budget Request

3. Notes

   1. Advertising - $242.00 - $242.00

   2. A/V - $3,239.00 - $3,239.00

   3. Decorations - $560.00 - $0.00

      1. Balloons - $125.00

      2. Helium Tank - $50.00

      3. Shipping & Handling - $15.00

      4. Craft Supplies - $25.00

      5. Lights & Flowers - $345.00

   4. Photo Booth - $600.00 - $0.00

   5. Performer (Pyra) - $10,000.00 - $10,000

   6. Performer (Women of the World Acapella) - $8,440.00 - $8,440.00

      1. Honorarium & Hotel - $7,000.00

      2. Travel Expenses - $1,440.00

   7. Stage Equipment - $623.20 - $623.20

4. Total - $23,704.20 - $22,544.20

5. Discussion

   1. Decorations

      1. Not based in any form of culture. 

      2. We can’t really fund generic decorations

         1. We have also made other organizations change their decorations

         2. They have other options for their funding

            1. Possibility to go to A&S instead of SOAC because SOAC is very backed up

   2. Advertising

      1. Make sure that they include CEB on all marketing as it is now a joint event (headliner #1 = $10,000)

      2. We should start recommending $500 dollars for ads

   3. Photo Booths

      1. We don’t fund photo booths

      2. CSI may have a photo booth that they can use

         1. Up to them to ask and see if it can work out

   4. Performer (Pyra)

      1. As it is over $10,000 they need to officially recognize this as a CEB collaboration

   5. Performer (Women of the World Acapella)

      1. Try to get an all inclusive price

      2. We can fund and pay for stuff but cannot reimburse any expenses.

6. Budgetary Notes/Questions (to send)

   1. Please do not allow your performer to book anything. They will not be reimbursed and/or try to get an all inclusive price

   2. Please set up a meeting with your CSI liaison to discuss University deals on hotels.

   3. Is all inclusive pricing available?

Motion to approve Sigma Psi Zeta’s event “Culture Shock: Remember Your Roots” for $22,544.20.

1. 6  - 1 - 0

2. Motion Passes

3. Suvu and Cole will email within 48 hours.

Third Funding Cycle

1. CU Gaming “Press Start to Continue,” January 28th, 2022, 6:00 PM to 10:00 PM in Glenn Miller Ballroom

   1. Anuja & Allie

   2. Updates:

      1. Funding meeting done

      2. CU Gaming has asked for more money

2. Asian Studies Graduate Association “2022 CU Asian Studies Graduate Association (CUBASGA) Conference,” February 19th–20th, 2022, 10:00 AM to 4:00 PM via Zoom

   1. Ornella & Taylor

   2. Updates:

      1. Still scheduling meeting time this week 

         1. Should be done before Fall Break

      2. No other updates 

3. Middle Eastern Student Association, “Middle East Night,” February 17th, 2022, 6:00 PM to 9:00 PM in the Rec Center

   1. Teagan & Josh

   2. Updates:

      1. Sent a follow up email earlier today asking if they needed help with anything. 

         1. Reached out to REC centre to book venue

Second Funding Cycle

1. South Asian Student Association “Step Up CU,” December 4th, 2021

   1. Anuja and Ornella

   2. Updates: 

      1. Send logos to SASA

2. Nepalese Student Association “Cultural Talent Show,” November 13th, 2021 5:30 - 9:00 PM

   1. Advertising

      1. Tabling and Flyers

         1. Good job of physical advertising

      2. Social Media Advertising

         1. Advertised heavily on their Instagram

   2. Content

      1. A wide array of talents that were broadcast

         1. Singing, dancing, improv, etc.

         2. Culturally significant

   3. Logistics

      1. Mess-up one either NSA or Program Council/UMC Admin that resulted in us having to fund them for extra.

      2. Event started a few minutes later than expected

      3. Josh does not recall seeing the decorations

         1. No decorations 

         2. None of the costumes that we funded?

            1. They bought flannels instead of our costumes

               1. This is potentially a SFR issue 

   4. Future Notes

      1. Where did the decorations funding go?

         1. You have to spend the money on what you said it was for

         2. Can’t reallocate budget based on judgment, must be approved by CEB.

         3. We need to know where the money actually went

            1. NSA needs to come in for a meeting with us.

               1. Main point is communication with CEB is necessary

      2. Anuja, Teagan, Maya, Alexis, and maybe Erin will have a meeting with NSA to discuss the event.

Officer Reports

1. Advisor(s)

   1. HR Updates - payroll

   2. Name tags!

2. Leg Council

   1. Josh and Cole were approved as Board Liaisons 

3. CUSG Liaison 

   1. Absent

4. Diversity and Inclusion Liaison

   1. Absent

5. GPSG Liaison

   1. No Updates

6. Finance Board Liaison

   1. Absent

7. Marketing Coordinator

   1. TBD

8. Speakers Coordinator

   1. Friday meeting with PC to discuss speaker collaborations

   2. Waiting to hear back about Ronnie dates

   3. Ronnie/SL? DG?

9. Student Outreach Coordinator

   1. No updates

10. Assistant Speakers Coordinator

    1. TBD

11. Webmaster

    1. Retreat photos

       1. Please send me your favorite or an alternative by Wednesday 

    2. About me section for the website - preferably by the end of thanksgiving break :) 

12. Social Media Coordinator 

    1. Aneesh please send photo and about me bio to be posted on social media

       1. “Whoops, I’ll get it to you by tomorrow.” - Aneesh

13. Secretary/Historian

    1. Birthdays

       1. Get everyone’s birthdays (for bday cards)

          1. Tania - 11/02/1999

          2. Maya - 11/06/shhh it’s a secret 

          3. Erin - 11/15/REDACTED

          4. Suvu - 11/20/I guess we’ll never know

          5. Josh - 03/05/I guess we’ll never know

          6. Anuja - 03/13/shhh it’s a secret

          7. Teagan - 04/10/2002

          8. Shubham - 04/19/1994

          9. Cole - 05/09/2002

          10. Aneesh - 05/17/2003

          11. Alexis - 06/14/REDACTED

          12. Taylor - 6/14/Classified

          13. Meha 06/27/2000

          14. Allie - 09/11/2003

          15. Ornella- 09/18/Classified

          16. Bailey - 09/24/2000 

14. Chair

    1. Finance Board hearing tomorrow.

    2. Allie and Taylor, your 1v1s will be this week.

    3. Expenditures Worksheet

Adjourn

1. 8:19 PM