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Meeting Minutes 10/04/21

  1. Call to Order   

 

  1. Roll Call

    1. Present: Anuja, Teagan, Jemil, Cole, Josh, Aneesh, Tania, Taylor, Allie, Suvu, Bailey, Ornella, Inji, Erin 

    2. Excused: Maya (tardy)

    3. Absent: 

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Welcome, new members!

      1. You all have access to the CEB office.

      2. Orientation - October 9th, 10:00 AM - 11:30 AM, UMC 102

    2. Acting Secretary: Teagan

      1. Secretary Rotating Schedule

      2. Attendance Sheet

      3. Secretaries, please remember to send out the meeting minutes 24 hours after every meeting with a quick summary of what we discussed included in the email.

    3. 7:30 PM - First Appeal, Nepalese Student Association “Cultural Talent Show, ” November 13th, 2021, 5:30 - 9:00 PM

  1. Budget Request

  2. Updated Links 

  3. Coming in to discuss food ($737.27)

  4. Notes

    1. Program Council speaker system is no longer needed. 

      1. They can use the Glenn Miller house system. 

        1. Don’t need the Program Council audio system. 

      2. They will have help from Program Council with lighting. 

      3. $42 on two microphones vs. $400 on audio system for Program Council. 

    2. Food is really important because it will help with attendance. 

      1. Because of the pandemic, people don’t want to go to events.

        1. Food will encourage people to come to the event. 

        2. It’s okay if we don’t have the entire quote. Cost will be cut by around $200 (still awaiting the new quote).

          1. Planning on removing the cookies and coffee. Only having fruit platter and hot chai. 

    3. The talent show is culturally based and the color gold is important. 

      1. They would like a gold banner or gold confetti. 

      2. Candles, lights, and lots of colors are part of Nepali culture. 

      3. Helps to sell the event. 

      4. New list is more culturally relevant. 

    4. New Glenn Miller quote. 

      1. $281.00

      2. Adding round tables so people can sit in a group and not as much a lecture style format. Encourages people and different groups to get to know each other. 

        1. Adds about $100.00 more. 

    5. They will have a proper spreadsheet at a later date and the proper quotes. 

      1. They are in a time crunch right now.

  5. Discussion

    1. Food

      1. Took out everything except the fruit and the chai. 

        1. $432.50 ($305 difference)

        2. $594.50: cookies, chai, water, fruit. 

      2. We did fund non-culturally relevant food before. 

        1. That was a different board, it is up to us. 

      3. They have been restricted by dining services in the UMC.

        1. They are being penalized for that. They don’t have culturally relevant food options. 

      4. Rationalization for the fruit is a little bit of a stretch. 

        1. Chai and biscuits are more traditional. 

          1. Fund the cookies?

          2. Fund fruit, cookies, and chai?

      5. Motion to fund $594.50 for the fruit, cookies, chai, and water.

        1. 11 - 2- 0

        2. Motion passes

    2. Decorations

      1. Motion to table the discussion of NSA’s first appeal until next meeting.

        1. 11 - 1 - 0

  6. Budgetary Questions

    1. How does this specific request help with your event (in terms of turn out)? 

      1. All that is left is the fruit platter and the hot chai. 

        1. Chai is a staple of Nepalis culture. 

      2. Chose Glenn Miller because it is the center of campus.

        1. Could have chosen another location, like the rec center, but this is better for drawing people in. It is a better set up for the talent show as well. 

    2. What is the expected attendance?

      1. 200-250 people

      2. Lots of members this year (30-40). 

        1. Members are involved in different organizations that will likely be a part of the event. 

    3. What will you do to ensure the decorations are preserved for future years?

      1. UMC office space. 

      2. Already have decorations from previous years. 

      3. Now they know what works and what doesn’t, so they can be used in future years. The decorations will also be able to be used in other NSA events. 

    4. Did you talk to Events Planning and Catering about a waiver for outside food at the event?

      1. Talk to dining services and the answer was no. 

    5. The Glenn Miller reservation has one table included and 220 chairs. Is that correct? 

  7. Motion to table NSA’s first funding appeal until next meeting.

    1. In favor - Abstain - Negation 

  1. 7:45 PM - Speakers Discussion

    1. Topic Discussion

      1. East Asian culture 

        1. Someone who can discuss the recent interest in East Asian cultures in the US (Squid Game, Shang Chi, etc.)

      2. Afghani Crisis 

      3. Non-traditional events 

        1. Indigenous chefs in CO

      4. Indigenous speakers

        1. Xiuhtezcatl Martinez

      5. Misinformation and media bias

        1. Bring in local reporters

        2. Collab with Radio 1190

      6. POC comedians

        1. Pursue Ronny Chieng in the spring again?

      7. PC collabs

        1. Taika Waititi

 

  1. Old Business

    1. Office Hours Sign Up

    2. Liaison Assignments

      1. South Asian Student Association

        1. Anuja and Ornella

      2. Nepalese Student Association

        1. Maya and Teagan 

      3. CU Catalan Club

        1. Jemil and Bailey 

    3. Second Funding Cycle

      1. South Asian Student Association “Step Up CU,” December 4th, 2021

        1. Updates: 

          1. Funding meeting this Wednesday with Jamey. 

      2. Nepalese Student Association “Cultural Talent Show,” November 13th, 2021 5:30 - 9:00 PM

        1. Updates:

          1. Coming in tonight for an appeal. 

      3. CU Catalan Club “Making Traditional Catalan Panellets,” November 5th, 2021

        1. Updates: 

          1. Waiting to schedule a meeting for this week or next week. 

 

  1. Officer Reports

    1. Advisor(s)

      1. New Coordinator for Cultural Programs (new CEB advisor) starts next week!

        1. Will likely be a few weeks before the transition to having her as our advisor. 

      2. Looking for a volunteer opportunity? 

        1. CSI advisory board is looking for members. 

    2. Leg Council

      1. Still operating as SOAC. 

    3. CUSG Liaison 

      1. No updates

    4. GPSG Liaison

      1. TBD

    5. Marketing Coordinator

      1. TBD

    6. Speakers Coordinator

      1. Speakers Discussion (10 min)

    7. Student Outreach Coordinator

      1. Retreat 

        1. Need to decide on a date. October 23rd? 

        2. What do we want to do? 

          1. Paintball

          2. Go Karts

          3. Escape room 

      2. New Member Orientation

        1. Saturday, October 9th from 10:00 a.m. to 11:30 a.m. in UMC 102

    8. Assistant Speakers Coordinator

      1. TBD

    9. Webmaster

      1. Group Photos

        1. Most likely be during the retreat 

    10. Social Media Coordinator 

      1. No updates 

    11. Secretary/Historian

      1. TBD

    12. Chair

      1. Talk to UMC Board about food regulations for cultural events.

      2. Contact Leg Council for ratifying Allie and Taylor as budgetary members.

      3. 1-on-1s 

        1. Teagan: 

          1. Tuesday: 3:00pm-5:00pm

          2. Wednesday: After 1:30 p.m.

          3. Thursday: 4:00-5:00 p.m. 

          4. Friday: 1:30 p.m.-5:00 p.m. 

        2. Bailey:

          1. Tuesday: Before 11:30 am, after 4 pm

          2. Wednesday: After 7 pm

          3. Thursday: Before 11 am, after 4 pm

        3. Maya:

          1.  

        4. Ornella:

          1. Monday: 3pm-5pm

          2. Tuesday: 3pm-5pm

          3. Wednesday: 3pm-5pm

          4. Thursday: 9am-11am

          5. Friday: 5pm-8pm

        5. Aneesh:

          1. Monday: 4pm-midnight

          2. Tuesday: 12pm-6pm

          3. Wednesday: 5pm-9pm

          4. Thursday: All day (10 am onwards preferable)

          5. Friday: 5pm-9pm

        6. Allie:

          1. Monday: 12pm-2:30pm

          2. Tuesday: 1pm-2:30pm

          3. Wednesday: 1:30pm-2:30pm

          4. Friday: 11:30am-1:30pm

        7. Taylor 

          1. Tuesday: 4pm-6pm

          2. Thursday: 4pm-5pm

          3. Friday: 12pm-2pm

        8. Cole 

          1. Monday: 3pm -5pm

          2. Wednesday 2pm - 7pm

          3. Thursday 4pm - 6pm

          4. Friday 12pm-9pm

        9. Josh

          1. Monday: 10:00-1:30pm

          2. Tuesday: 12:30-1:00pm

          3. Wed: after 5:30 pm

          4. Thurs: 9:00-11:00am,  after 5pm

          5. Fri: 10:00 - 1:30 pm, after 5pm

        10. Inji

          1. Monday: 12-3pm

          2. Wed: 2-5:30 pm

          3. Fri: after 4

  2. Adjourn

    1. 9:08 PM