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Meeting Minutes 02/21/22

  1. Call to Order   

 

  1. Roll Call

    1. Present: Anuja, Teagan, Cole, Taylor, Inji, Alexis, Aneesh, Shubham, Bailey, Maya

    2. Tardy:

    3. Absent: Jemil

    4. Excused: Teagan (leaving 7:45 PM), Josh 

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business 

    1. DSB/CEB Check-In

      1. Veena and Cole - reception set-up, can’t be backstage

        1. Seats are toward the back

      2. No Will Call or VIPs

      3. Make sure to have two Surface tablets on hand 

        1. Password disabled - Alexis will work on this

        2. Also check for general troubleshooting

      4. Sign up for ticket sales for Tuesday/Wednesday

      5. Make sure your phones are charged

        1. Especially Greeters

        2. Need to use Eventbrite app

      6. Business Formal

        1. It is going to be cold → Keep that in mind.

    2. AR Moderators 

      1. Cole

      2. Taylor - Congratulations!

    3. Interviews

      1. 8:15 PM - Sydney Davidson

        1. Interview Questions

        2. Motion to accept Sydney Davidson as a Board Associate of the Cultural Events Board:

          1. Motion Passes

      2. 8:30 PM - August Pomrenke

        1. Interview Questions

        2. Motion to accept August Pomrenke as a Board Associate of the Cultural Events Board:

          1. Motion passes

      3. 8:45 PM- Apoorva Kanekal

        1. Interview Questions 

        2. Motion to accept Apoorva Kaneka as a Board Associate of the Cultural Events Board:

          1. Motion Passes

    4. SL ROD

    5. SL Final Q&A

  2. Old Business

    1. Third Funding Cycle

      1. Asian Studies Graduate Association “2022 CU Asian Studies Graduate Association (CUBASGA) Conference,” February 19th–20th, 2022, 10:00 AM to 4:00 PM via Zoom

        1. Advertising

          1. Not the type of event to be advertised

        2. Logistics

          1. 1st day attendance - 43

          2. 2nd day attendance - 30

        3. Content

          1. Taylor learned some things!

          2. Female homoerotism and scents in some era of Chinese history.

            1. Very academic 

        4. Future Notes

          1. Did really well with timing

          2. Used GatherTown for lunch

      2. Middle Eastern Student Association, “Middle East Night,” February 19th, 2022, 6:00 PM to 9:00 PM in the Rec Center

        1. Advertising

          1. Honestly kinda lacking, I think they could have started sooner and postered moreso

          2. Social media was pretty good

          3. Maybe more physical advertising (postering, tabling)

        2. Logistics

          1. 200-300 people

          2. Logistics were kinda rough

            1. The show started an hour later 

            2. Sound and projections were being played with and figured out during the event

          3. Food was distributed well! Just the right amount ordered too

            1. Long line for food

            2. Members paid out of pocket for the food, so I am hoping we could get that figured out ASAP

          4. Setup was really nice overall

          5. Sound issues happened during the event

          6. Did they do a dress rehearsal?

          7. Event probably ended around 9-10

        3. Content

          1. The performances were fun

            1. There was also a cool documentary shown which I loved

          2. Fashion show was really cool!

          3. The comedian was also great!!

            1. He also needs to be paid, not sure if that has been figured out

            2. Jemil is helping them receive their funds

          4. Tabling also added a lot to the event overall

          5. Non Middle-Eastern students did not feel alienated

        4. Future Notes

          1. Contact your liaison if you are confused about spending your funds

          2. Improve on marketing 

            1. Have a more solid run of day figured out

            2. Test sound and visuals beforehand

        5. - Jemil Kassahun

    2. Fourth Funding Cycle

      1. Volunteers Around the World “Culture Day,” March 7th, 2022 in ECCR 1B40

        1. Bailey & Aneesh

        2. Updates:

          1. Funding meeting scheduled for Thursday 

  1. Sigma Psi Zeta “Culture Shock: Remember Your Roots,” March 5th, 2022 in Glenn Miller Ballroom

    1. Teagan & Cole

    2. Updates:

      1. Advertising was approved. They still have some questions. 

        1. Question about masks was answered.

        2. Transportation question isn’t needed anymore. 

        3. Question about food. 

          1. “Giorgia was asking for accommodations for food as well, and I wanted to ask how we are able to prepare that for them? I think also just having that knowledge, in general, to pass onto the 2nd separate headliner/agency would be helpful!”

  1. Fifth Funding Cycle

    1. TEDxCU “Breaking Boundaries,” April 2nd, 2022, 6:00 PM to 10:00 PM in Macky Auditorium

      1. Josh

      2. Updates:

        1. Absent

    2. International Festival “IFest 2022,” April 10th, 2022, 3:00 PM to 7:00 PM in Glenn Miller Ballroom

      1. Anuja & Cole

      2. Updates:

        1. Everything is going well, they’re waiting for funding approval from CMCI for the other part of their budget

    3. Graduate Musicology Society “Samba Workshop,” April 8th, 2022, 4:00 PM to 6:00 PM in Kittredge Central

      1. Bailey

      2. Updates:

        1. Meeting with Jamey went well 

    4. VeRVE Collisionz “VeRVE Collisionz Competition,” April 23rd, 2022, 6:30 PM in Glenn Miller Ballroom

      1. Maya

      2. Updates:

        1. Meeting this week, everything else going well

 

  1. Psychedelic Club “Cannabis and Psychedelic Symposium,” April 15th @ 4:00 PM to April 16th @ 6:00 PM, 2022, Norlin Quad and Zoom

    1. Aneesh & Inji

    2. Updates:

      1. Going to schedule for next Thursday (probably). Maybe try for this Thursday.

  2. South Asian Student Association “SASA Show 2022,” April 16th, 2022, 6:00 PM to 10:00 PM, CU Recreation Center (Lower Court)

    1. Anuja & Jemil

    2. Updates:

      1. No updates

  3. CU Breaking Club  “Rockers Rumble 14,” April 2nd, 2022, 10:00 AM to 10:00 PM, Muenzinger Psychology

    1. Teagan

    2. Updates:

      1. No updates

  4. Hillel “Israel Fest 2022,” April 7th, 2022, 3:00 PM to 7:00 PM, Farrand Field

    1. Anuja & Allie

    2. Updates:

      1. Funding meeting done

      2. DJ funding mistake - new amount is $472.50

      3. They are confused about a singer - working on that

        1. They can reach out to Arts and Sciences

  5. Nepalese Student Association “Nepal Night: Expedition to the Himalayas,” April 15th, 2022, 6:00 PM to 10:30 PM, Williams Village Multipurpose Room

    1. Anuja & Teagan

    2. Updates:

      1. Had funding meeting today. They might be changing things around with food and finding a speaker, but they know they have to have all of this go through us first. 

      2. Did not think that the food budget is not enough to buy anything.

  1. Officer Reports

    1. Advisor(s)

      1. Sign up for ticket sales! - just tomorrow and Wednesday to go!

      2. Bailey, email me your hours please.

      3. Waiting on ratification letters for Cole, Taylor and Allie but will still try to push hiring through and see what happens to not wait longer

        1. Hourly members (Cole) please make sure you are tracking your hours to get back paid. 

      4. Aneesh - waiting on a ratification letter.

    2. Leg Council

      1. Welcome, Crisol!

      2. No Updates 

      3. Excited to be here.

    3. CUSG Liaison 

      1. HR Hold Ups

      2. MCAC

    4. GPSG Liaison

      1. No updates

    5. Finance Board Liaison

      1. No updates

    6. Marketing Coordinator

      1. Planning meeting to discuss retreat

      2. Finished AR marketing materials

        1. Working to resize for marketing

    7. Speakers Coordinator

      1. SIMU LIU!!!!! Get PUMPED <3 

      2. Interested in doing AR questions? Doing it with TGC

        1.  

      3. Reminder: AR NEXT WEDNESDAY in Glen Miller

    8. Student Outreach Coordinator

      1. Please sign up to sell tickets!

      2. Can we start sending out meeting minutes again? It’s helpful for when people miss meetings or have to leave early. 

    9. Assistant Speakers Coordinator

      1. Boba and Umc Catering will be coming to reception 

    10. Webmaster

      1. Editing access has been reinstated. Working on updating minutes and profiles - should have everything done by the end of the weekend. 

    11. Social Media Coordinator 

      1. #AnEveningWithSimuLiu across all social media platforms 

      2. AR posting starting soon :) 

    12. Secretary/Historian

      1. Aneesh Waikarsend out the meeting minutes!

      2. Will reach out to Josh

    13. Chair

      1. Those of you who haven’t gotten paid, please put your names below. I’m going to email the Director of SAHR, after which I will escalate the situation to Legislative Council, if necessary.

        1. Aneesh

        2. Taylor McCormick 

        3. Cole

        4. Allie

      2. Finance Board hearings done!

  2. Adjourn

    1. 9:29