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Meeting Minutes 9/21/2020

  1. Call to Order   

  2. Roll Call

Present: Anuja, Maya, Tania, Ken, Christina Chambers, Jemil, Ben, Thy, Jhossep, Chidera

Proxies:  

Excused: Chidera, Jhossep

Late: Jemil, Thy, Bennett

Absent: *Christina Fang Leave of Absence 

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Fantastic job on our BLM event this past Wednesday!

    2. Christina F. is taking a leave of absence. She will be sorely missed this semester :(

    3. New member application review and interviews- October 5th

    4. Member check-in: how is everyone feeling?

      1. Busy Bee - Hayden 

      2. Slummin’ it with a Slumlord - Maya

      3. Homework and Chkn rice Bowls & Aloe Vera Wang - Tania

      4. Has a Chef - Ben

      5. Eats Frozen Meals & Barber Jenkins & Thesis - Jemil

      6. H & H & H Barber - Ken

      7. Ravin’ & Ragin’ - Thy

      8. A Time & A Half / Birthday Month!- Chambers 

      9. Spiders fought each other to the death - Anuja

      10. Chillin’ - Jhossep

      11. Insomnia, Weird Times - Chidera

      12. We are here for you

    5. Free to Be Student Club Email

      1. Allocate an amount equal to that of Trevor Noah and BLM to this organization’s event

      2. Send an email saying the org needs to go through our predicated processes for funding + that Trevor Noah was not a CEB event, but one we contributed to

      3. Individual apart of an organization, implied to provide a new perspective and allocate equally for a conservative event 

        1. Interesting dynamics occurs when we throw events like these

  2. Old Business

    1. Second Funding Cycle

      1. SHPE and UMAS y MECHA “ACTIVATE SLAM Poetry Workshops & Open Mic,” November 7th-9th (20 min)

        1. Motion to give SHPE and UMAS y MECHA until next Monday to submit their invoices. 

          1. 7 - 2 - 0 Motion passes

        2. Motion to delay looking through the budget and allocating funds until next Monday, September 28th. 

          1. 6 - 2 - 1 Motion passes

        3. Questions

          1. N/A

        4. Answers

          1. N/A

        5. Budgetary Questions

          1. We might have missed this in your last hearing, but who will be editing the video of the workshop?

        6. Budget Breakdown

          1. Advertising

            1. Social Media and Flyers on Campus - $500.00 -

          2. Contract & Licensing

            1. Zoom license - $400.00 -

            2. Gabriel Ramirez Workshop - $4,975.00 -

          3. Services

            1. Video Editing - $500.00 -

          4. Total: $6,375.00 - 

        7. Motion to approve CEB funding ___ for SHPE and UMAS y MECHA’s “Activate SLAM Poetry Workshops & Open Mic” event, 

    2. Elijah McClain Event

      1. Updates: 

        1. Jemil emailed Macky, we can use space, but do not have tech employees currently, can make lighting and sound effects on stage

        2. Proposed Costs: $520 + $41/hour (perhaps 5-6 hours) = $766

        3. Cannot have any wind instruments 

        4. Christina Fang will be available to help

    3. Improvements for BLM Event

      1. Positives

        1. No technical difficulties! 

        2. Questions asked, many compliments

        3. Provided sense of empowerment for many people on campus

        4. Event felt personable, felt more like a conversation

        5. Hayden & Jemil

        6. Really well received 

        7. Orgs felt touched by the shoutout

      2. Negatives

        1. Able to get to more questions, cognizant of time and number of speakers

          1. Make sure questions are specifically addressed, and limit questions

        2. Make sure tech is consistent throughout (e.g. speakers view vs. gallery)

        3. Introductions were not great

          1. Maybe some training

          2. Mispronounced guests’ speakers names

  3. Officer Reports

    1. Advisor(s)

      1. Great work on BLM!

      2. Sending out PL offer letter tomorrow

      3. Exec Team 1 on 1 availability (this week and week of 9/28)

        1. Anuja

          1. After 3 PM on Wednesday

          2. 12 - 2 PM & 4 - 6 PM on Thursday

        2. Tania - after 3:30 on T/TH and after 12:30 on W/F

        3. Chidera-Wednesday afternoons , Friday after 1:30

        4. Ken - Wed. 11:30AM - 1:45PM, Thurs- 10AM 

        5. Jhossep  

  1. This week and next week: Friday after 3pm

        1. Jemil- Wednesday 11am-12pm, or earlier

        2. Hayden

          1. Wednesday 10:00am - 1:00pm, 4:00pm -6:00pm

          2. Thursday after 3:40

        3. Maya: All of Friday

      2. Events

        1. CISC Latinx Stories (9/22-5pm) See signup

        2. DSCC Dialogues: Voting Informational (9/23-5pm) Link

    2. Leg Council

      1. No new updates

      2. What is the status of 93-LCB01?

        1. Wants to resend policy through rules committee and redraft to Leg

    3. CUSG Liaison 

      1. Our Search Continues: a series

    4. Webmaster

      1. Working on application of learnings at training

    5. Social Media Coordinator

      1. Tribute updates

        1. Macky

      2. We have a LinkTree!

        1. Our Insta bio can have more than one link now

      3. Applications

        1. Eight!

    6. Student Outreach Coordinator

      1. Thank you, everyone

      2. CEB Drive

        1. Where to find applications 

        2. CEB 

        3. 2020-2021

          1. Recruitment Fall 2020

          2. Each Applicant will have their own folder

    7. Speakers Coordinator

      1. Fantastic job on the event everyone!

      2. My birthday is this Wednesday. The Big 21

        1. WOO HOOOOOOOOOOOOOOO

      3. Contact Chidera for improvements!!!

      4. Someone give Chidera melatonin

    8. Assistant Speakers Coordinator

      1. Nada 

    9. Marketing Coordinator

    1. Secretary/Historian

      1. Thank you so much for the incredible support and making my dream come true :)

    2. Chair

      1. Really looking forward to new member applications!

      2. Other than that, none :)

 

  1. Adjourn - 7:15 PM