Meeting Minutes 7/22/19

CEB AGENDA

Monday, July 22nd, 2019

6:00 PM. in UMC 384

Call to Order
Roll Call

Present: Chidera, Victoria, Maya, Christina, Nickey, Josh, Jhossep, Anuja, Mavjuda, Sandra

Proxies:

Excused: Monica M., Julisa, Jessica,

Absent:

Fun Activity :)

1. Weekly Fun Activity Sign-Up Sheet - SIGN UP!!!!!!

Open Hearing

Approval of the Minutes

Approval of the Agenda

New Business
1. Speakers
  1. Motion to pursue JK to bring to campus
    1. Vote passes 8-0-1
2. Bylaws
  1. spreadsheet/master list of events with organizations instead of looking back at minutes

Old Business
1. First Funding Cycle
  1. Chinese Student and Scholars Association “Mid-Autumn Festival” September 13th, 3pm @ Norlin Quad/UMC Arcade - Nickey and Josh
    1. Answers:
    2. Budgetary Questions:
    3. Notes:
    4. 1. Advertising: $500 - $500
      2. Food (UMC catering & snacks): $4,216 - $3,584
      3. Security: $200 - $200
      4. Parking: $40 - $0
      5. Gifts (freebies): $1,875 - $375
      6. Operating supplies (customs): $1,100 - $1,100
      7. Total: $5,759
    5. Motion to Approve for CEB Funding of $5,759 for Chinese Student and Scholars Association “MidAutumn Festival”
      1. Vote passes 10-0-1
  2. CU Gaming “Press Start” September 13th, 6pm @ the Rec - Victoria and Chidera
    1. Answer:
    2. Budgetary Questions:
    3. Notes:
      1. Performer: $3,000 - $3,000
      2. Operating supplies (pipe & drape): $500 - $500
      3. Audio/visual (stage): $7,080 - $0
      4. Security: $200 - $200
      5. Operating supplies (tables): $300 - $300
      6. Operating supplies (Gridwall panels): $250- $250
      7. Airfare: $6,000 - $2000
      8. Hotel/lodging: $500 - $500
      9. Audio/Visual (AV equipment): $1,000 - $0
      10. Operating supplies (computer rental): $3,000 - $3000
      11. Total: $9,750
    4. Motion to Approve for CEB Funding of $9,750 or CU Gaming “Press Start”
      1. Vote passes 10-0-1

1. 1. Multicultural Greek Council “MGC Yard Show” September 27, 8pm @ UMC Center Ballroom - Nickey and Monica
    1. Answers
    2. Budgetary Questions:
    3. Notes:
      1. Audio/Visual (DJ Sound System): $75 - $75
      2. Audio/Visual (Microphone): $21 - $21
      3. Facility Rental (Chairs): $122.40 -$122.40
      4. Facility Rental (Risers): $78 - $78
      5. UMC Security: $144 - $144
      6. Facility Rental (Rectangular tables): $40 -$40
      7. Facility Rental (Ballroom Chairs): $4.80 - $4.80
      8. Labor tax - $30.18 - $30.18
      9. Advertising: $155 - $155
      10. Services (DJ): $250 - $250
      11. Services (photographer): $200 - $0
      12. Props and Costumes (Balloons): $45 - $45
      13. Total: $965.38
    4. Motion to Approve for CEB Funding of $965.38 for Multicultural Greek Council “MGC Yard Show”
      1. Vote passes 10-0-1

1. 1. Latin Arts Society “Mexican Independence Week” September 16-20 6:00 pm@ Business Field, Will Vill - Mavjuda and Sandra
    1. Answers: https://docs.google.com/document/d/19i743Us1pPr4VoEU4toAf2azJjkKh77zuTmGvep_L4k/edit
    2. Budgetary Questions:
    3. Notes:
      1. Advertising: $186 - $186
      2. FS - Performer (DJ): $700 - $250
      3. FS - Audio/Visual (PC equipment): $3,500 - $3,500
      4. FS - Operating supplies (Decorations/table cloth): $120 - $120
      5. FS - Operating supplies (trophies): $180 - $0
      6. MID - Performer (Mariachi): $1,500 - $1,500
      7. MID - Food (Taquero/aguas frescas/mexican candy): $1,395 - $1,158
      8. MID - Operating supplies (Corn hole): $55 - $0
      9. MID - Operating supplies (Tables/Chairs): $100 - $100
      10. MID - Operating supplies (loteria set): $20 - $20
      11. MID - Operating supplies (Utensils): $95 - $95
      12. MID - Operating supplies (Decorations): $80 - 80
      13. PM - Operating supplies (Paper Mache): $60 - $60
      14. PM - Operating supplies (Newspaper): $10 - $10
      15. PM - Operating supplies (Scissors/Glue): $88 - $88
      16. PM - Operating supplies(Decorations for pinata): $60 - $60
      17. PM - Operating supplies (Card board/poster board): $65 - $65
      18. PM - Operating supplies (Table cloth): $15 - $15
      19. Total: $7,307
    4. Motion to Approve for CEB Funding of $7,307 for Latin Arts Society “Mexican Independence Week”
      1. Vote 10-0-1

1. 1. Muslim Student Association “MSA Showdown” October 1st, 10:30am @ the Rec - Julisa and Jemil
    1. Answers
    2. Budgetary Questions:
    3. Notes:
      1. Advertising: $250 - $250
      2. Operating supplies (calligraphy): $306
      3. Food: $2,500
      4. Gifts/Awards/Trophies: $304
      5. Total:
    4. Motion to table for CEB Funding for Muslim Student Association “MSA Showdown”
      1. Vote 8-0-1

1. 1. Society of Hispanic Professional Engineers “Salsa Night” October 10, 6pm @ Rec Multipurpose Room - Jhossep and Jessica
    1. Answers

https://docs.google.com/document/d/1LKm2_CUis7M6tWlI_iZwb0ZULQ8QRFpZ4w5FxQQZ88I/edit

1. 1. 1. Budgetary Questions:
    2. Notes:
      1. Advertising $150
      2. Food: $223 - $223
      3. Operating supplies (decorations): $18 - $18
      4. Total: $391
    3. Motion to Approve for CEB Funding of $391 for Society of Hispanic Professional Engineers “Salsa Night”
      1. Vote passes 10-0-1

1. 1. Buffs for Body Positivity “Allyship in the Body Positivity Movement” October 16, 6pm @ TBD - Christina and Maya
    1. Answers: https://docs.google.com/document/d/1fuBlyjWMqaRNlldBDPsNbEbxgudxbFq1NttIAiiCml4/edit
    2. Budgetary Questions:
    3. Notes:
      1. Performers (Mirna Valerio): $2,000
      2. Performer (Patrick Devenney): $500
      3. Performer (Lizzo):
      4. Facility Rental (Auditorium reservation fee): $500
      5. Total:
    4. Motion to table CEB Funding for Buffs for Body Positivity “Allyship in the Body Positivity Movement”
      1. Vote passes 8-0-1

Officer Reports

1. Advisor
  1. Bylaws
    1. Contradictions with Student Fees
    2. Photobooths
  2. Exec Team 1 on 1s
  3. Meetings with Advisor (general)
  4. Checking emails
  5. Your student orgs
2. Leg Council- N/A
3. CUSG Liaison - N/A
4. Webmaster
  1. N/A
5. Social Media Coordinator
  1. N/A
6. Student Outreach Coordinator
  1. Make sure to send out second hearing emails!
  2. Making CEB more accessible to student orgs
    1. Thinking about monthly event or bi-monthly or once a semester “meet CEB” or “ask CEB questions”o
    2. Would have at least five CEB members - further commitment
    3. More student orgs can come and meet CEB members/who we are
    4. Costs associated?
      1. Food/venue rental/ice breaker activity/panel
7. Speakers Coordinator
  1. What do we want our speakers format to look for both semesters?
  2. Discuss which big speakers we want to pursue
    1. Keppler Speakers
  3. A word on conservative speakers- roundtable?
  4. Contacting someone who can coach us on interviews
  5. Proposal for CM is in progress
  6. IC has confirmed for September 17th! Logistics are in progress
8. Assistant Speakers Coordinator
  1. None
9. Marketing Coordinator
  1. N/A
10. Secretary/Historian
  1. Remember office hours is a duty you agreed to have when you joined CEB; please start considering how you can fit at least two hours of office hours into your schedule by the time the semester starts. If you think you might have some issues fulfilling this duty, please contact me so we can come up with a plan! :)
11. Chair
  1. No news! :) have a great rest of your summer!
Adjourn
1. 8:16pm

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Meeting Minutes 7/22/19