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Meeting Minutes 4/8/19

CEB AGENDA

Monday, April 8th, 2019

6:00 PM. in Economics 117

 

  1. Call to Order                     

  2. Roll Call

Present: Hayden, Mavjuda, Chidera, Maya, Ashley, Sandra, Christina F. Julisa. Jessica, Monica, Olivia, Nickey, Josh, Nora, Anuja, Jemil. Sowmya, Skylar, Christina R., Helen, Niko, Victoria, Isabelle

Proxies:

Excused:

Absent: Jhossep, Victor

  1. Fun Activity :)

 

  1. Weekly Fun Activity Sign-Up Sheet - SIGN UP!!!!!!

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. AD BLITZING - 6 - 6:30

      1. UMC, Chem - Christina R., Skylar, Nora

      2. Hellems, Atlas - Hayden, Anuja

      3. Ekeley, Humanities - Jessica, Monica

      4. Economics, Guggenheim - Nickey, Mavjuda

      5. Muenzinger, Porter - Christina F., Josh

      6. Ramaley, Rec - Sandra, Maddie

      7. Math, Engineering - Julisa, Niko

      8. C4C, Business - Ashley, Olivia

      9. Music, Ketchum - Anuja,  Victoria

      10. Education, Hale - Maya, Sowmya

      11. Chalking (can be done now or tomorrow): Chidera, Victor, Helen, Isabelle, Jhossep

    2. CU Comedy Club - Lucas

      1. Eventbrite website was confusing so discussed deleting the eventbrite event

        1. Changing event to First Come First Serve

          1. 209 people have registered

        2. Making event private

      2. Tig wants a professor to do Q&A

        1. Want a list of professors, unrealistic

        2. Peter McGraw - Professor who studies Comedy

        3. Should email department heads

        4. Volunteers - Please bring your computers, arrive at 5:30

          1. Sowmya

          2. Christina R.

          3. Chidera

      3. Specific Attire

        1. Can wear anything

      4. Important Information

        1. First Come First Serve

        2. Two people will do announcements

          1. One person from CEB and one from Comedy Club

            1. Chidera

        3. Questions are derived from public, Comedy Club, and CEB

          1. Must send questions 48 hours before to Tig

          2. Get questions done by Monday in case they do no like any of them

        4. Poster more on Sunday

        5. Write in the Eventbrite description: “Open to all CU students”

    3. Tarana Burke

      1. ROD

      2. Plus ones

      3. Q&A

        1. Forming Committee Tuesday at 9am

      4. Tickets - Can sell community tickets from table

    4. TB tabling

    5. Strategic Relations Meeting

      1. Level of help

        1. 3 levels

      2. Logos

        1. No to “I am a cultural buff”

    6. Officer Evaluation

      1. Please evaluate each officer

    7. Elections

      1. Chair

        1. Monica

        2. Mavjuda: 2019-2020 Chair

        3. Anuja

      2. Speakers Coordinator

        1. Anuja

        2. Maya

        3. Monica`

      3. Student Outreach Coordinator

        1. Christina Fang

        2. Victoria

        3. Maya

      4. Marketing Coordinator

        1. Nickey

        2. Jessica

 

 

  1. Old Business

    1. Fourth Funding Cycle

      1. South Asian Student Association “Colors of South Asia” - April 7th @5pm Lower Rec - Mavjuda and Helen

        1. Who should have attended:

          1. Victoria

          2. Maya

          3. Anuja

          4. Helen

        2. Advertising:

          1. Pretty decent amount of flyers around campus

          2. Posted every day on SASA’s insta-story

          3. Member also posted continuously as well

          4. Tabled a little at the UMC and Atlas Building

          5. So good, posters were everywhere. Event was asked about due to posters

        3. Content:

          1. Relevant and true to the purpose of the event. The Abhinaya dance team performance was my favorite! -Anuja

          2. Tried to incorporate all the different countries besides India

          3. Most were music based performances with a trivia game

          4. The dance party was good with a good amount of people being there

          5. Food was amazing

        4. Logistics:

          1. Doors opened at 5, seating until 5:45, started at 5:50

            1. Said they were starting at 5:30

            2. People thought they were starting, but they were rehearsing

          2. They were still doing sound checks while people were coming in

          3. Last performance was at 8 with a decent amount of people still there

          4. There was a medical emergency that was handled well without taking away from the night

          5. 65/35 community to students

            1. Lot of parents

            2. Students were performers

        5. Future:

          1. Book Glenn Miller in the future

          2. Work on community/student ratio. Start charging community members or not fund event at all

          3. Communication was very nice

            1. They used paper surveys in exchange for food

          4. Sound system problems

            1. Program Council did not work for the event

    2. Fifth Funding Cycle:

      1. CHEMunity “A Night with Marie Curie” April 4th @ Old Main Chapel -                 Nickey and Ashley

        1. Who should have attended:

          1. Helen (6:30 - 7:15)

          2. Jemil

        2. Advertising:

          1. Saw one poster in the Eckley building, one poster in Chem

          2. Poor advertising

        3. Content:

          1. Production seemed professional

          2. Agent came to talk to Helen and Jemil and explained purpose of the show

        4. Logistics:

          1. More community presence than student

          2. Began at 7:15, started late, supposed to start at 6:30.

            1. People were complaining by how late it started

          3. 55 people

            1. 10 students, they were volunteers

            2. Survey was majority students*

          4. Primarily grad students

        5. Future:

          1. Start on time in the future.

          2. Advertising could be improved in the future. Did not see many posters around campus to attract students.

          3. Advertise in classrooms, paticurarily Chem

      2. Persian Student Organization “Norouz” April 5th @ 5:30-9:00, Williams Village Dining Center -  Jessica and Julisa

        1. Who should have attended:

          1. Jessica

          2. Julisa

        2. Advertising:

          1. Did not see many posters on campus.

          2. Do not have posters on their social media

          3. No tabling

        3. Content:

          1. Performance was really good--Dancing

          2. First speaker was a Doctor talking about something about the hospital (he was speaking in persian)

          3. Comedian was very funny and entertaining. He was very culturally relevant.

        4. Logistics:

          1. Communication with liaisons was really good. (very flexible)

          2. Started about 30-40 minutes late

          3. Hard to find (directions were not specific on poster)

            1. Only one sign (kind of hidden)

          4. 95-98% community members  (about 250-300 people total)

          5. Lots of people were talking while 1st speaker was presenting  (including the PSO members)

          6. Comedian asked for donations (in his contract)

            1. Not in his contract

          7. Not letting students in.

            1. They weren't going to let us in because we weren't on the list.

            2. Had to preregister/ have tickets already

            3. They said they were “full” (when there were still a lot of seats empty)  

        5. Future:

          1. Advertise more to students

          2. Let students in

            1. Events are for students, cannot shut or refuse students a space in area unless there is no space

          3. Limit number of community member tickets  

          4. Surveys

          5. People are not allowed to have donations unless approved, must go through CSI

            1. Goes against CSI regulations. We will be following up

          6. Mavjuda will send an email

          7. Do not fund again in the future

      3. Middle Eastern Student Association “MESA Fashion Show” April 5th @ UMC 235 - Julisa and Christina F.

        1. Who should have attended:

          1. Christina Fang

          2. Niko

          3. Jessica

          4. Julisa

          5. Jhossep

        2. Advertising:

          1. They did a good amount of advertising on Facebook and Instagram.

            1. They reached out to me (Julisa) many times to post their event.

          2. They tabled almost every day when I was there

          3. They also had SASA help promote their event.

          4. Shared Case with SASA

          5. Usually advertises like crazy

        3. Content:

          1. The performer and their headliner were both good representation of Middle Eastern culture. It would have been nice if Nura spoke on stage rather than on the side so, everyone could see her. Also, if they had a rehearsal beforehand where she could have practiced her speech, just because based on what I saw, she wasn’t the strongest public speaker. She still had a very amazing story, and the Q&A portion was very interesting.

          2. She was not the best public speaker. Her answers to questions were very short and not well thought out.

          3. There was a lot of models and the line to get into the event was pretty long. People seemed eager to go. It was a full house when I looked in.

          4. MONICA DID AN AMAZING JOB!!!!!

        4. Logistics:

          1. The event was a lot shorter and smaller than their Middle Eastern Night, but I thought it was pretty successful. There were a good amount of community members there based on what I saw, a lot of kids.

          2. They did not promote the online survey during the event, but they will be sending an email out and advertising the survey on their social media.

          3. They treated us like royalty!

          4. Majority students, lots of community though

          5. Better turnout to this event than the Fall show

            1. Would fund Spring event than Fall if there had to be a choice

        5. Future:

          1. Have people take the CEB survey during the event

          2. Research speakers who are more eloquent at speaking, or have more public speaking experience.

      4. Sikh Student Association “Sikh Week” April 8th-12th @ UMC, Norlin Quad, Norlin Fountains, & Kitt -  Chidera  and Sowmya  

        1. Updates: First day has occurred

          1. First Day

            1. 11 - 3pm

            2. Turban Day

            3. People moved when they realized they would get more traction in another area

            4. Educational

            5. Spent there own money on refreshments

          2. Lots of advertising and on social media

        2. Who will be attending?

          1. Sowmya

          2. Chidera

          3. Maya

          4. Sandra

          5. Victoria

          6. Jemil

          7. Ashley

          8. Skylar

          9. Anuja

      5. Creative Writing Association “Poetry Month Performer Series” April 11th8nd 25th @ Club 156 - Sowmya and Skylar

        1. Update: Venue they had originally reserved fell through. Event was moved to tonight.

        2. Mavjuda will be following up with an email.

        3. Who is attending April 11th?

      6. International Festival Committee “IFest” April 14th @ 3;00 - 7:00pm Glenn Miller Ballroom and UMC 235 - Ashley and Isabelle

        1. Update:  Happening this Sunday.

        2. Who will be attending?

          1. Chidera

          2. Jessica

          3. Julisa

      7. Students for Sensible Drug Policy “2019 Cannabis and Psychedelic Symposium” April 17th @ Wolf Law - Victor and Christina R.

        1. Update: No new updates

        2. Who will be attending?

          1. Jemil

          2. Chidera

          3. Christina R.

      8. CU Comedy Club “Speaker” April 19th @ Glenn Miller Ballroom - Skylar and Jessica

        1. Update:

      9. Graduate Musicology Society “Haitian-Creole Music and Culture with Speakers” April 19th @ Old Main Chapel and Koenig Alumni Center - Hayden and Helen

        1. Update:

        2. Who will be attending?

          1. Victoria

          2. Chidera

      10. VeRVE Collisionz “12th Annual VeRVE Collisionz Street Dance Competition” April 20th @ Glenn Miller Ballroom - Jemil and Hayden

        1. Updates: Started postering. Poster looks great

        2. Who will be attending?

          1. Julisa

          2. Helen

          3. Jemil

          4. Jessica

          5. Nora

      11. African Student Association “Tour of Africa” April 20th @ Lower Rec -

Nora and Helen

  1. Updates: Sent them feedback on their poster!

  2. Who will be attending?

    1. Victoria

    2. Nora

    3. Helen

    4. Julisa

    5. Jessica

 

  1. Officer Reports

 

  1. Advisor(s)

    1. CUSG Elections - VOTE!

    2. Text is the best way to reach us is via text message

    3. Graduation Stoles

    4. Evaluation

    5. PSA…

    6. CU Involvement Awards - Nominate people and programs!!!! https://www.colorado.edu/involvement/training/leadership/awards

  2. Leg Council

    1. Elections are happening, so please vote!

  3. CUSG Liaison

    1. Elections are happening, so please vote!

  4. Webmaster

    1. None

  5. Social Media Coordinator

    1. PLEASE follow our Twitter: CU_CEB

    2. PLEASE share Tarana Burke :)

 

  1. Student Outreach Coordinator

    1. Talk to the College of musicology and they wanted some help of getting the word out about the event.

    2. List of advice I gave was to send post via email to departments, talk about it in his classes, tell all of his friends to spread the word about it, and make sure you get faculty and staff to know about it and tell their students.

    3. This is something we can do for all orgs if they ask for some help

    4. Talked to Victoria! She gave me insight on the surveys- she helped me come to the conclusion that online surveys are not working up to the potential I hoped, and there are benefits to paper surveys, but because they are so tedious I want to work with coming up with an idea on figuring out how to make online surveys work for everyone: she gave me some ideas- Victoria, if you would like you can explain some of your ideas. As for the future Student Outreach Coordinator, this is something I think we should continue working on to improve for both the ceb members and liaisons, and the organizations we work with.

    5. Thank you everyone who attended events this weekend, I know we were busy so thank you so much for putting your time and effort into CEB!

    6. We have many events coming up- so while the semester is winding down and school work is in full gear please look at these events as something fun to do and not an obligation for CEB- ask some people in ceb to come with you to an event and get to know each other- I had a great time at SASA and learned that Maya is a day older than me!! Please make a point to get to know each other as we have a great group of people on the board!  

 

    1. Speakers Coordinator

      1. Thank you to each and every one of you for making the VD event as successful as it was!

        1. VD loved that we didn’t ask any BS questions and had substance to them and that they were thought provoking

        2. Q&A committee thank you for being amazing and efficient

      2. On a personal note, thank you to everyone for the support and checking in on me!

      3. NOW: TB questions are being collected on all social media platforms and so am thinking about getting a mini sub-committee started that would communicate solely through email and through the doc due to time constraints

        1. Would old committee for VD want to do this?

    2. Assistant Speakers Coordinator

      1. ROD for Tarana

      2. Plus ones for Tarana - only 11 people have filled it out so far, please put yes or no if you are bringing a plus one by TOMORROW at 12pm! (you don’t need to specify who)

      3. Questions for Tarana - please feel free to add any questions you can think of. Erin is meeting with Isabelle and Hayden tomorrow morning so make sure to write down your questions in by then

      4. 9am Tarana Burke Questions Meeting

    3. Marketing Coordinator

      1. Congratulations to the new Marketing Coordinator!

      2. Thanks to all of you that have been tabling for the last several weeks. I know that it takes time out of your day, but I really appreciate it.

    4. Secretary/Historian

      1. Please send me questions for Tarana Burke!

        1. Q&A

      2. I will be sending weekly email as always, keep a lookout!

      3. Congratulations to the new officers! So proud and excited

    5. Chair    

      1. Had the meeting with SR

      2. Viola Davis event - thank you so much for all that came and all the hard work everyone has put forth in ensuring this event was successful!

      3. Congratulations to the new officers - Christina, Anuja, and Jessica!!!

  2. Adjourn

    12:05am