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Meeting Minutes 3/18/19

CEB AGENDA

Monday, March 18th, 2019

6:00 PM. in Economics 117


 

  1. Call to Order

  2. Roll Call

Present: Mavjuda, Christina R., Hayden, Nickey, Josh, Jemil, Sowmya, Victoria, Olivia, Julisa, Jessica, Jhossep, Erin, Anuja, Maya, Victor, Nora, Helen, Skylar, Christina F., Sandra, Niko

Proxies:

Excused:  Monica, Chidera (late)

Absent: Ashley, Isabelle

  1. Fun Activity :)

 

    1. Weekly Fun Activity Sign-Up Sheet - SIGN UP!!!!!!

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. CU Comedy Club (Jessica & Skylar) - Friday, April 19th

      1. Was the contract finalized?

        1. Sent email to Jamey Saturday inquiring and have not yet heard back

        2. Believed all questions were sorted

      2. What kind of poster is wanted?

        1. Plan to hang 1000 posters over Spring Break

        2. Want CEB to make a poster for the want

      3. Need to figure out printing and distribution of tickets

      4. Marketing hoping to collaborate with Christina.

        1. Tig has one approved picture that must be used for the poster

        2. Can cut bio to smaller size

          1. Mentions wife and family

        3. Bio and picture came with the contract

      5. No SAFE meeting yet

      6. Advertising

        1. Where are you planning to poster?

          1. Bathrooms

          2. Anywhere on campus

        2. Want to go live with the event the sooner the better

          1. Suggest going live Monday when people return, April 1st

          2. Perhaps poster Monday, April 1st, but begin social media during break

      7. Going to set up a meeting closer to the event

        1. CEB advertise around April 8th

    2. TB tabling

    3. Isra Chaker

      1. Sent availabilities for the rest of this month

      2. Potential to add fifth event in April

        1. First week in April - Viola Davis

        2. Second week - CWA

        3. Third - Tarana

        4. Fourth - CU Comedy Club

      3. Earmark money - $5,000, let Finance Board about the event to hold the money for next year

      4. Want to hold Isra Chaker for a 2019 Fall event

        1. Possible September Event

      5. Motion to Approve to Move Isra Chaker Event for 2019 Fall

        1. 19-0-1

 

  1. Old Business

    1. Fourth Funding Cycle

      1. Movimiento Estudiantil Xicanx de Aztlán (MEXA) “Semana de la Muxer” March 11th-15th @ Multiple venues/times - Julisa

        1. Advertising:

          1. Tabled and posted a lot. Reached out to Julisa to post for them

          2. Posters were great

          3. Large social media presence

        2. Content:

          1. A lot of fun

          2. Latin Arts Society

        3. Logistics:

          1. Mostly students

            1. 1 community member at one event

            2. 30-40 students

        4. Future:

          1. Three events was too much, one event cancelled due to Snow day

          2. Perhaps earlier in the Spring Semester, a lot of events occuring

      2. South Asian Student Association “Colors of South Asia” - April 7th @ Lower Rec - Mavjuda and Helen

        1. Update: No updates

    2. Fifth Funding Cycle:

      1. CHEMunity “A Night with Marie Curie” April 4th @ Old Main Chapel -                   Nickey and Ashley

        1. Update: Have a person go from 6:30 - 7:15 to check the event

          1. Helen

      2. Creative Writing Association “Poetry Month Performer Series” April 11th and 25th @ Club 156 - Sowmya and Skylar

        1. Update: No updates

        2. Do not know what the time is

      3. Persian Student Organization “Norouz” April 5th @ Williams Village Dining Center -  Jessica and Julisa

        1. Update: No updates

        2. Email org for the poster

      4. Middle Eastern Student Association “MESA Fashion Show” April 5th @ UMC Glenn Miller Ballroom - Julisa and Christina F.

        1. Update:

          1. Approved their poster

          2. They will start advertising soon

          3. Tabling in the UMC

          4. CU Daily Today advertised their event as today, incorrectly

      5. Sikh Student Association “Sikh Week” April 8th-12th @ UMC, Norlin Quad, Norlin Fountains, & Kitt -  Chidera  and Sowmya  

        1. Update: They will make change to not use Chem140

      6. International Festival Committee “IFest” April 14th @ Glenn Miller Ballroom and UMC 235 - Ashley and Isabelle

        1. Update: No new updates

      7. Students for Sensible Drug Policy “2019 Cannabis and Psychedelic Symposium” April 17th @ Wolf Law - Victor and Christina R.

        1. Update: No new updates

      8. CU Comedy Club “Speaker” April 19th @ Glenn Miller Ballroom - Skylar and Jessica

        1. Update:

      9. Graduate Musicology Society “Haitian-Creole Music and Culture with Speakers” April 19th @ Old Main Chapel and Koenig Alumni Center - Hayden and Helen

        1. Update: Email them and CC Erin

      10. VeRVE Collisionz “12th Annual VeRVE Collisionz Street Dance Competition” April 20th @ Glenn Miller Ballroom - Jemil and Hayden

        1. Updates: Contact them and tell them to contact CSI to fundraise for money for the prize

      11. African Student Association “Tour of Africa” April 20th @ Lower Rec -

Nora and Helen

        1. Updates: No new updates

        2. Making their poster

 

  1. Officer Reports

 

    1. Advisor(s)

      1. Have a great week off! Be Safe!

      2. I will be out of the office next week at a conference, so won’t be in the office but reachable via email/text

      3. Strategic Relations Update

        1. Working with campus partners

        2. Meeting Wednesday, April 3rd with Mav and DSB Chair

        3. Campus marketing gets involved due to potential journalism, and also for people to understand how great CU is

      4. Election Resource

        1. Come talk to Erin about positions and process! Her door is always open

    2. Leg Council

      1. Spring Election Town Hall this Wednesday at 5pm in Hellems 199! Come sit with me!

    3. CUSG Liaison

      1. Advising Committee

        1. Finished recommendations and it is now being looked over, cutting adviser’s work load

        2. Advisers usually work with 800 students

      2. Keller Center Event

        1. Rescheduled

      3. Two Tickets for this year

    4. Webmaster

      1. No updates, ask questions for position

    5. Social Media Coordinator

      1. Made a new Twitter :) ! But it was suspended :(

      2. Share Widows, & Tarana Burke   please :)

    6. Student Outreach Coordinator

      1. No new updates

      2. Ask questions about her position

    7. Speakers Coordinator

      1. Met with VD Q&A subcommittee this past Friday to go over questions that will be asked during the event.

        1. For those of  you who couldn't attend, here are the questions that have been discussed so far.

          1. Layout is still in its rough stages: A Lot of the questions will be accompanied with either a visual aid of an image or a quote alongside the image to help compress the idea of the question, but the ACTUAL QUESTION is listed in the “notes” section of each slide to look over. Red background questions are ones we didn’t really think added to the discussion.

          2. At the meeting we discussed taking out repetitive questions and questions that may be too vague.

          3. Our focus was to keep the questions in a good flow starting from her acting life, entertainment, activism, then family and future thoughts and goals.

      2. Will be meeting again this Friday 3-4pm in UMC 415, so please be present even if for only 15 minutes or so. It looked really bad that there was no CEB representation at this meeting since we are the bigger funding source and it really doesn’t translate well on a board of 20+ people to have one person present as opposed to a board of 10 or so having more than half of their board there.

        1. I know it was brought up for all, that you could also contribute through the docs, but being able to come in person looks better when collaborating with orgs such as DSB.

        2. For those of you who are thinking of interviewing TB, this would be something really important to attend and be immersed in not just for general knowledge of how Macky interviews go, but will also showcase your desire to really want to do this.

      3. Will be sending out emails to people interested in SC position as well as interviewing TB soon. As reiterated from last meetings minutes, I’m still trying to write out a concise explanation for each role, so bare with me. Also, the more questions you ask me, the better!

      4. IC was super bummed that the weather didn’t pan out in our favor and wants to return back to campus soon! What are all of your thoughts? April event?

        1. She had a great amount of students reach out to her personally about how they loved an alum coming and talking about such a highly debated topic in our social/political sphere right now.

        2. Said she’d be super flexible in working with our schedule and venue schedule, so do you yay or nay an April event with her as well?

          1. IC was super honored to be featured with such women as VD and TB, so she’d really like to come to campus in April

      5. Currently sorting out speakers and topics discussed from retreat, so will be handing it off to future SC to help go through in the Summer and after elections.

    8. Assistant Speakers Coordinator

      1. Widows screening TOMORROW! Plan on being there! 7-9 in CHEM 140

      2. ROD in the works for Tarana

      3. Erin, should I order food for the meet and greet?

      4. Put plus ones here, remember no plus ones at the meet and greet, just the event! Fill it out by April 12th at 11:59PM. Let me know if your plus one ends up not being able to attend

    9. Marketing Coordinator

      1. Ideas for promo items next year:

        1. CHAPSTICK

        2. CARD HOLDERS

        3. Water bottles, pads, notepads

        4. Can do t-shirts

        5. Mechanical Pencils

      2. If you haven’t already gotten a hoodie from the office (we had extras!) please put your shirt/hoodie sizes below:

        1. Monica Martinez- M

        2. Jessica Granados - S

        3. Christina Chambers - XXL

        4. Maddie Gile - M

        5. Sandra Appiah - M

        6. Jhossep Torres - L

        7. Olivia Wittenberg- M

      3. Again, please make sure that at least two people are at the ticketing table for Tarana at any given time slot.

        1. TB Tabling

      4. If you’re interested in the Marketing Coordinator position, please let me know.

    10. Secretary/Historian

      1. Hi, Sunshine Faces!

        1. Did the notes for 2019 Fall Speakers. Please take a look, especially since research on each speaker will be done soon.

        2. Please let me know if you have any questions about the Secretary position!

    11. Chair

      1. Went live with Tarana Burke! Please sign up to table!

      2. Elections

        1. Changed the dates to April 8th and 22nd?

        2. Make sure you reach out to people in those positions to

      3. Bylaw Committee meeting after this

        1. Committee will meet after meetings on Mondays

        2. Will start next week with Mavjuda

  2. Adjourn

    1. 7:49 pm