Purpose

As wireless connectivity becomes more important in our connected world, a new cross-functional committee has been formed on the Boulder campus that will address wireless planning and connectivity.

The intent of this committee is to provide a framework of standards, policies and procedures for wireless communications services and facilities, including current and future wireless technologies and applications such as cellular, Wi-Fi, Land Mobile Radio (LMR), and antenna systems, on the CU-Boulder campus in order to maximize the benefit to the University and the community it serves.

Objectives

  • Ensure wireless voice and data services are aligned with academic and administrative direction and priorities. This includes wireless in-building and outdoor coverage to meet business needs and provide reliable wireless services for applications like public safety and emergency management
  • Ensure consistency and equality when considering requests from commercial wireless service providers
  • Enable research activities while achieving other stated objectives
  • Preserve campus aesthetic characteristics
  • Ensure highest and best use of space
  • Identify monetary and infrastructure opportunities, benefits and risks to the University in the areas of:
    • Real estate leases
    • Fiber optic plant expansion
    • Revenue generation
    • Research and Development
    • Collaboration with state and local agencies or partners

Approach

A cross-functional collaborative team serves as the decision-making body to resolve issues that arise from the development, deployment and use of wireless communications systems and services. Responsibilities of this team include:

  • Establish campus priorities that balance service enhancements, public safety, revenue generation and aesthetic considerations.
  • Develop and enforce policies and standards for the deployment of wireless services and facilities, including antenna structures and use of RF spectrum. Areas include: Architectural and Planning Business and Legal Engineering and Technical
  • Serve as the point-of-contact for external or third party Wireless Service Providers
  • Serve as the point-of-contact for campus departments with regard to wireless systems and provide guidance throughout the decision-making process.
  • Meet with campus stakeholders to understand immediate and emerging needs
  • Provide oversight of the underlying infrastructures that support these systems, including fiber optic cabling and electrical power.
  • Ensure the use of campus resources is appropriate and the University is compensated in a fair and consistent manner.
  • Contract and/or license agreement development, review and execution. Oversee the development of long-term direction and plans, including Master Plans for campus.
  • Oversee the maintenance of current records of:
    • Antenna installations
    • Frequency configuration and Spectrum Licenses (if applicable)
    • Building license agreements and related fiber use agreements
    • Potential locations for future installations.

Membership

Current membership for the Wireless Governance Committee is listed below. Membership is subject to change as new stakeholders are identified and/or roles and responsibilities change.

Infrastructure & Sustainability

  • Real Estate Services - Executive Director and Senior Property Manager
  • Planning, Design & Construction - Campus Architect
  • Planning, Design & Construction - Asst Director - Planning & Design
  • Planning, Design & Construction - Assoc Director - Design & Construction
  • Facility Operations & Services - AVC
  • Facility Operations & Services - Director - Utilities & Energy Services

Integrity, Safety & Compliance

  • AVC

Office of Information Technology

  • Director of IT Operations & Cloud Infrastructure
  • Associate Director - Network Engineering & Operations
  • Senior Wireless & Mobility Architect

Athletics

  • Senior Associate AD

Student Affairs

  • Director - IT

Fiber Strategy

CU Boulder has hundreds of miles of fiber optics that are used as the backbone of network data connectivity across the campus. In order to properly manage the fiber assets, the Office of Information Technology (OIT) in 2016 implemented a policy requiring all fiber on the Boulder campus to be managed and owned by the University. The reasoning for this policy is to improve connectivity for critical resources and to manage the fiber in the aggregate versus numerous point solutions implemented by OIT, other departments and other third parties.

Documentation and guidance for the provision of connectivity for third parties is listed below. It is acknowledged some exceptions to this policy exist either due to being grandfathered and/or where it would be impractical for OIT to provide the fiber. The guidelines are:

  1. External entities (wireless carriers, etc.) should request connectivity through CU Boulder’s Real Estate Service’s (RES) wireless carrier access form 
  2. A demarcation point is established on campus where 3rd parties may terminate their fiber connections and then utilize CU Boulder’s campus fiber to reach the terminating location.
  3. If sufficient fiber does not exist to support the 3rd party request, the CU Boulder will either ask the requestor to implement a capital improvement utilizing campus right of way (ROW) and deed the fiber to the University or CU Boulder will make the necessary improvements and recoup the investment through a monthly fiber charge.
  4. CU Boulder reserves the right to outsource fiber allocation through a 3rd party fiber provider.
  5. Standard rate for one-off fiber requests is $250 per pair per month per segment. This pricing is for where adequate fiber exists and includes a claw-back clause in the unlikely event the University fiber is exhausted and could trigger a capital investment in adding incremental fiber. Note, this rate can change over time if cost escalate.
  6. For entities requiring a defined service level, OIT will work in collaboration with the third party to provide 24x7 access to critical network connectivity points requiring Service Level Agreements (SLA’s).