Below are examples of how student data is used at the University of Colorado Boulder:
NOTE: you might be very careful in addressing the email to a recipient who also has a legitimate educational interest in this data, but email is not a secured method of communication. (APS Use of Electronic Communications and Student E-mail Policy). Never send an unprotected file of protected data via email unless it is password protected. In addition, we have seen on occasion unsecured attachments that may have legitimately been sent to someone on campus, but then forwarded on to others who have no legitimate educational interest (as defined by FERPA) in having access to this data. Always password protect a file.You might now be wondering if it is OK to send a spreadsheet of names with directory information (college, major, etc.) This would be fine UNLESS it contains information about a student who has full privacy protection. Then again, you must password protect the file. The best practice - always protect the file - even if it only contains SIDs.
We have seen a number of ISIS screenshots sent via email lately that clearly identify the student (or the student is identified in the body of the email) and contains a great deal of sensitive data, or data the recipient may not have a legitimate educational interest in receiving. Please use your knowledge of FERPA and university policies before sending this much information out about a student, and if still needed - send the screenshot as a password-protected document.
If you intend to graduate in December 2014, be sure to complete each item below by the date listed. To find out about your graduation requirements, contact your department or advisor.
If you intend to graduate in May 2014, be sure to complete all the items below by the dates listed.