The Family Educational Rights and Privacy Act of 1974 (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA deals specifically with the education records of students, affording them certain rights with respect to those records. For purposes of definition, education records are those records which are:
FERPA gives students who reach the age of 18 or who attend a post-secondary institution the right to inspect and review their own education records. Furthermore, the right to request amendment of records and to have some control over the disclosure of personally identifiable information from these records shifts from the parent to the student at this time.
FERPA applies to the education records of persons who are or have been in attendance in post-secondary institutions, including students in cooperative and correspondence study programs, video conference, satellite, internet or other electronic forms. FERPA does not apply to records of applicants for admission who are denied acceptance or, if accepted, do not attend an institution.
For more information regarding FERPA, visit the U.S. Department of Education.
Those records directly related to a student and maintained by the institution or by a party acting for the institution are considered education records. The term "education records" does not include the following:
Records of instructional, supervisory, administrative, and certain educational information that is in the sole possession of the maker thereof, and are not accessible or revealed to any other individual except a substitute who performs on a temporary basis (as defined in the institutional personnel policy) the duties of the individual who made the records.
Records maintained by a law enforcement unit of the educational agency or institution that were created by that law enforcement unit for the purpose of law enforcement.
Records relating to individuals who are employed by the institution, which are made and maintained in the normal course of business, relate exclusively to individuals in their capacity as employees, and are not available for use for any other purpose. Records of individuals who are employed as a result of their status as students (for example, work study students) are education records.
Records relating to a student which are:
Faculty, administration, student employees, clerical and professional employees, and other persons who manage student records information.
This includes contractors, consultants, volunteers and other outside providers used by the University of Colorado Boulder. These include the University of Colorado Foundation and the National Student Clearinghouse.
It means the demonstrated need to know by those officials of an institution who act in the student's educational interest. Any school official who needs information about a student in the course of performing instructional, advisory, or administrative duties for the University of Colorado Boulder has a legitimate educational interest.
Boulder Campus Use Practices for Sending Student Data through E-mail and Fax
CIW ISIS- Reporting Security Levels
|Types of Data Elements||Level 1||Level 2||Level 3||Level 4||Level 5|
Directory Information, Photo
All non-directory data not listed and Work Study information, Gender, Birthdate, Dorm, Emergency Info, Student IT, UUID, Residency
|Military Status, Veteran’s Status, GPA, Probation, Suspension, COF, Service Indicators||X||X||X|
Disability, Race, Ethnicity, Citizenship, Legal Presence, Visas, Religion
SSN, NID, Financial Aid (except Work Study), Loan, Bank Account Numbers, Health Information
-Updated May 20, 2013
Students may release their academic records to their parents, a prospective employer, insurance companies, etc., by providing written consent. The notice of written consent must include the following information:
If you intend to graduate in May 2014, be sure to complete all the items below by the dates listed.
Do you need enrollment verification for Spring 2014? Good news! You can now obtain one without a trip to the Registrar’s office!
Welcome back! As classes start next week, remember the following dates for adding and dropping courses. Unless otherwise noted, all deadlines below end at 11:59 p.m. on the day listed.
If you intend to graduate in December 2013, be sure to complete all the items below by the dates listed.