Approved by the Provost – September 2015
To better support international activities and to address and minimize health, safety, and other risk issues for the university and its faculty, staff, and students, the University of Colorado Boulder (CU-Boulder) establishes the following policy regarding faculty, staff, and students participating in international travel. This policy serves to require review of international travel plans to mitigate risk, and to inform faculty and staff regarding issues related to risk management, health and safety, and export controls and will allow the campus to maintain better records of its international work.
International travel that is CU-Boulder-sponsored, CU-Boulder-affiliated, or related to a CU-Boulder activity/program must be reported to the CU-Boulder Office of International Education, as outlined in the policy below. Such travel includes, but is not limited to, activities such as study abroad programs, international internships, international travel that is part of a class or is sponsored by an academic unit or Residential Academic Program, international service learning, volunteering, or research, recognized student organization trips abroad, and attending international conferences
This policy excludes personal leisure or vacation travel that has no connection to CU-Boulder.
CU- Boulder does not recognize any obligation to support international travel by staff, students or faculty, which is undertaken strictly for personal reasons and CU-Boulder is not responsible for assistance or liability in the event of any adverse consequences resulting from such travel.
This policy is subject to the existing CU System policy regarding international travel, which remains in effect.
A. The CU-Boulder International Travel Policy applies to the following three types of international travel and programs:
International travel or programs that fall into these categories must comply with the requirements detailed below.
B. Faculty, staff, or students leading, organizing or otherwise responsible for international travel sponsored by or affiliated with CU-Boulder or by a CU-Boulder student organization (including both affiliated and independent student organizations registered with SOFO) must contact OIE (GlobalExperiences@Colorado.EDU) as early as possible before the travel/program begins. OIE will review the travel plans to ensure that best practices are being followed regarding arrangements for the health, safety, and security of the travelers, and to make sure that university policies are being followed; OIE will provide pre-departure information for travelers and group leaders, and will insure travelers in a comprehensive group major medical/evacuation/repatriation insurance program. There is a fee for these services and for the insurance coverage.
C. All study abroad programs, international internships, and international service learning at CU-Boulder must be operated through OIE and have the approval of the campus Study Abroad Committee. This quality control ensures that programs have appropriate planning, implementation and oversight. Faculty interested in teaching a course abroad to CU-Boulder students can reference the following website, which provides information about “Global Seminars” and guidelines on submitting proposals: http://studyabroad.colorado.edu/?go=GlobalSeminars
D. Travel Warnings: If the U.S. Department of State has issued a Travel Warning related to a certain country or area within a country, CU-Boulder will not approve student travel to that country or region. (Exceptions have been made in some cases. Examples include students travelling to their home country or to a site sponsored by a U.S. government agency. Email Travel Suspension appeal inquiries to GlobalExperiences@Colorado.EDU to request the appeal instructions and template. Submit all required paperwork three months prior to the desired departure date.)
The Office of International Education (OIE) has developed a set of guidelines for all faculty, staff and students participating in activities abroad. The guidelines below apply to all travelers and provide a checklist of essential points to be used in preparation for travel abroad.
Note: International travel sponsored by CU-Boulder or by a student organization should contact the Office of International Education (GlobalExperiences@Colorado.EDU) as early as possible before the travel/program begins. Refer to the International Travel and Program Policy for CU-Boulder (above).
Information on entry/exit requirements for U.S. citizens can be found on the appropriate U.S. Department of State Country Specific Information page: http://travel.state.gov/content/passports/english/country.html
Visa requirements may be different for citizens of countries other than the United States. We recommend that non-U.S. citizens review the host country’s embassy website to identify entry and exit requirements for the host country applicable to their nationality.
For information regarding general and auto liability, and employee workers’ compensation insurance while traveling internationally, e-mail URM on at: firstname.lastname@example.org.
As of September, 2014, CU provides faculty, staff, and students with insurance coverage through the GeoBlue Traveler Plan. The coverage is for travelers conducting university business who are travelling outside the U.S. for less than 180 consecutive days and who are under age 80. There is no premium charge to employees. Travelers can locate their Group Access Code number from their CU International Letter emailed from Christopherson after they book their international travel through that travel agency. Travelers use the access code to register online: www.geo-blue.com. For more information about the GeoBlue plan, contact University Risk Management or PSC-Travel.
Students and faculty going abroad who are working with OIE as per the International Travel and Programs Policy for CU-Boulder (see above) will have access to the OIE group insurance policy which provides major medical, evacuation, and repatriation coverage.
Note that I-SOS is not an insurance plan. If a client uses the evacuation or medical services of I-SOS, I-SOS will bill the client.