Prepare & Submit Proposals

The Office of Contracts and Grants is the Authorized Organizational Representative (AOR) for the submission of all sponsored research proposals. A proposal is required for all awarded projects.

OCG Proposal Analysts work closely with Principal Investigators (PIs) and Department Administrators, providing expertise in budgeting and proposal preparation to help PIs prepare the best possible, compliant proposal. While Proposal Analysts provide expertise and assistance with this process, it is ultimately the PI's responsibility to be familiar with all of the sponsor’s proposal requirements.

All federal proposals and most sponsored projects funding need to be submitted through OCG. If funding will eventually come through OCG, it is highly recommended that the proposal also go through OCG, even if PIs may submit on their own, to avoid detrimental budget errors and delays in SpeedType set up.

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5 Business Day Rule
Submit a completed PSR form, budget and budget justification to your Proposal Analyst at least five business days before the deadline.

For a new, renewal, continuation or supplement proposal, send the following two items to your Proposal Analyst at least 5 business days before the deadline:

  1. Proposal Submission Request Form (PSR) - The PSR form needs to be sent to your Proposal Analyst before they can set up a proposal in our internal system. This is the first step that PIs need to complete. OCG accepts electronic signatures on all forms unless otherwise requested by a sponsor. For guidance on completing the form, see the PSR User Guide or hover over an item with your cursor for a brief description. 
  2. Budget Template - Use the Budget Template to send your Proposal Analyst your project costs. The Detailed Proposal Process provides further guidance on budgets and proposal development.

Depending upon the requirements of your proposal, your Proposal Analyst may request additional information and forms, such as cost share, limited indirect costs, subcontracts, GRAs, travel, etc. Our Detailed Proposal Process page provides more detail about preparing proposals and working with OCG.

Specific sponsor information and processes for our frequent funders can be found on our Sponsor Resources page.