General Questions

Can I complete my I-9 at the Student Employment Office?

You sure can! For more about documents required for employment, check out our Required Employment Documentation page.

Work-Study Questions

What is work-study and am I eligible?

Work-Study is need-based financial aid. Get a quick overview of the program with in our work-study web section or watch our work-study tutorial video.

Can a work-study student employee work at more than one job?

Students are allowed to work for more than one employer using the same work-study award; however, it is the student's responsibility to notify both employers and keep track of earnings. The Student Employment Office is not responsible for monitoring work-study earnings for students with multiple jobs.

Employer Questions

How do I monitor a student's work-study earnings?

Using the Employer View Page in CU-SIS Campus Solutions. Click here for instructions on requesting access to the page, and click here for a tutorial on reading the page. Student Employment also has a worksheet that can be used for monitoring students' earnings.

CU Boulder Student Jobs - Employer Questions

Where are my job postings?

Any jobs you are currently advertising should show in the center section of your Home screen, labeled Open Jobs Visible to Students. It will be up to you to create additional postings as necessary to advertise openings to students.

To create a record for a job you would like to post, use the Add a Job function in the top left menu.

If I make changes to a job, does it need to be reapproved by CU?

Yes, changes to a job posting will require a second look from CU, which takes no more than two business days. However, if you close and later reopen a job without changing it, it will become Open/Visible to students immediately. If you have multiple distinct positions that you hire for (for example someone to babysit in summer and someone else to tutor during the school year) you should create multiple jobs so you can manage the positions independently.

Can I share an account with other users?

It is up to you who may have access to your employer profile; sometimes groups find it easier to share one login name than to manage separate accounts. Student Employment does not have the ability to link multiple profiles together, but you are welcome to manage your account and share it as you see fit.

How do I delete a job?

The system is set up so that you never need to delete a job - you can leave a job inactive for as long as you would like. However, if you have a position you would like deleted from your record, contact Student Employment and we can help.

Student Hourly Employee Work Hours Policy

What is the CU Boulder policy on maximum work hours for student hourly employees?

The campus policy limits hourly student employees in all University of Colorado positions combined to a maximum of 25 hours per week or 50 hours per bi-weekly pay period during the academic year including exam weeks, spring break, and winter break; and to 40 hours per week or 80 hours per bi-weekly pay period in the summer.

Is the work-hours limit based on hours per week or hours per pay period?

If a student exceeds 25 hours one week, and compensates for it by working fewer hours the next week to stay at or below 50 hours for the entire two-week payroll period, the student will not be in violation of the policy.

Does this policy apply to Graduate or International Students?

All graduate students must adhere to the Graduate School policy limiting work to 20 hours a week (equivalent of 50% time) during the academic year. Further details on Graduate School policies for student employees may be found in the Graduate Student Appointment Manual.

In general, F1 and J1 international students maintaining status at CU-Boulder can work on campus a maximum of 20 hours a week during school. Refer to International Student and Scholar Services for additional information.

Does the policy apply to both work-study and hourly student employees?

Yes, the limit applies to any hourly student employee earning work-study and/or regular campus hourly pay (see previous notations for Graduate and International student employees), including students who work for agencies contracted under the off-campus work-study program.

Who is responsible for monitoring student employees' work hours?

The primary responsibility for ensuring that students work no more than 50 hours per pay period (80 hours per pay period in the summer) across all CU positions rests with the students and their supervisor(s). Student Employment and the Office of Employee Services will work together to monitor students' hours each time payroll is processed and to notify students, supervisors, and payroll liaisons any time the maximum is exceeded. It's up to the student and supervisor(s) to work out a schedule that will comply with the policy.

What happens if a student employee violates the policy?

Student Employment and the Office of Employee Services will continually collaborate to identify students who have reported time in excess of 50 hours total for the pay period (80 hours per pay period in the summer). We will send a written warning to the student, their supervisor(s) and their payroll liaison(s) upon each violation. Repeated violations may warrant notification to the appropriate Vice Chancellor or division head.

Are there exceptions to the maximum work hour limits?

Yes, there are two types of exceptions allowed by the policy: Business Purpose and Academic Purpose. Complete details of who is eligible and how to request each type are in the policy.

The Business Purpose exception, as detailed in the policy, is intended for requests which are pre-planned and will be ongoing over the course of a semester. However, there may be unplanned, emergency circumstances or work of a very short duration (maximum of two pay periods) for which an exception may also need to be requested. In these situations, rather than following the procedure outlined in the policy, requesting departments may instead submit an Exception Request for Student Employee Work Hours form.

Can a student employee work more than the max. during winter and spring breaks?

No. In the absence of an approved exception for business or academic purpose, the maximum work hour limits apply throughout the fall and spring semesters including exam weeks, spring break, and winter break.

Can a student employee work more than the max if s/he is participating in a Study Abroad program and is leaving later in the fall or spring semester?

No. Students are invited to work on campus before and/or after their time abroad, but the maximum work hour limits apply based on the period of time the student is working (i.e. fall, spring or summer).

Some student employees work extra hours at the start of the semester because it's so busy. Is that okay?

Student employees have the flexibility within the policy to work up to 50 hours within a single bi-weekly pay period. A student employee could work up to 40 hours in one week and only 10 hours in the next to accommodate the increased need of a given week. If the total of hours does not exceed 50 for the bi-weekly pay period, the student will not be in violation of the policy.

A department may also choose to submit an Exception Request for Student Employee Work Hours form to request an exception for unplanned, emergency, or short-term needs based on documented business requirements.

If a student employee works more than 40 hours in a week, does it mean they cannot be paid overtime?

Students must be paid for all hours worked, regardless of this policy. No matter the circumstances, a student who qualifies for overtime pay must be paid overtime.

How does the policy apply if a student employee has both a monthly and an hourly appointment?

Monthly appointments are assigned a percentage time and that percentage will be converted to a number of hours per week. To convert percentage time to hours, multiply the percentage time by 40. The result will be added to any hours reported on an hourly basis for that week. For example, a 50% appointment is 40 x 50% = 20 hours per week, plus 5 hours from an hourly position = 25 hours per week.

Does the policy apply to part-time students?

Yes, the limit applies to any hourly student employee earning work-study and/or regular campus hourly pay (see previous notations for Graduate and International student employees), including students who work for agencies contracted under the off-campus work-study program.

Does the policy apply to a student employee working during a leave of absence?

Yes, the limit applies to any hourly student employee earning work-study and/or regular campus hourly pay (see previous notations for Graduate and International student employees), including students who work for agencies contracted under the off-campus work-study program.