Space Utilization Policy Recommendations

A. Purpose

  1. To make instruction the top priority for instructional space
  2. To improve the utilization, management, and scheduling of instructional space
  3. To enhance student success

B. Policy and Procedures

  1. The Office of the Registrar has the authority to optimize assignment of classrooms based on enrollment needs. This authority extends to operational decisions such as specifying that some amount of classes be scheduled outside peak hours, fixing minimum target enrollments for rooms during peak times, and canceling sections with no enrollments.
  2. Centrally-scheduled classrooms, which include department-priority classrooms, must adhere to standard scheduling patterns.
  3. Department-controlled classrooms will be scheduled as follows:
    1. Departments may schedule according to non-standard meeting patterns only in department-controlled classrooms.
    2. All departments must report the locations of these classes to the Office of the Registrar by the first day of classes each term.
    3. These rooms will be available for student, faculty, and staff use during unscheduled time as appropriate.
  4. Newly created instructional space in new or remodeled buildings will be designated as “centrally-scheduled,” unless it has extensive use of specialized equipment or technology.
  5. Classroom use may deviate from the standard meeting schedule with permission from the Office of the Registrar under certain circumstances (e.g., non-three credit courses).
  6. Departments must report the usage of department-controlled classrooms to the Office of Space Management at the end of each term.

C. Definitions

  1. The standard meeting pattern defines the room rotation by which academic units and the Office of the Registrar schedule all three-credit classes in centrally-controlled and department-priority classrooms.
    MWF Main Campus MWF Williams Village and East Campus

    8:00 a.m. - 8:50 a.m.

    8:30 a.m. - 9:20 a.m.

    9:00 a.m. - 9:50 a.m.

    9:30 a.m. - 10:20 a.m.

    10:00 a.m. - 10:50 a.m.

    10:30 a.m. - 11:20 a.m.

    11:00 a.m. - 11:50 a.m.

    11:30 a.m. - 12:20 p.m.

    12:00 p.m. - 12:50 p.m.

    12:30 p.m. - 1:20 p.m.

    1:00 p.m. - 1:50 p.m.

    1:30 p.m. - 2:20 p.m.

    2:00 p.m. - 2:50 p.m.

    2:30 p.m. - 3:20 p.m.

    3:00 p.m. - 3:50 p.m.

    3:30 p.m. - 4:20 p.m.

    4:00 p.m. - 4:50 p.m.

    4:30 p.m. - 5:20 p.m.

    5:00 p.m. - 5:50 p.m.

    5:30 p.m. - 6:20 p.m.

    MW Main Campus MW Williams Village and East Campus

    3:00 p.m. - 4:15 p.m.

    3:30 p.m. - 4:45 p.m.

    4:00 p.m. - 5:15 p.m.

    4:30 p.m. - 5:45 p.m.

    4:30 p.m. - 5:45 p.m.

    5:30 p.m. - 6:45 p.m.

    5:00 p.m. - 6:15 p.m.

     

    TTH Main Campus TTH Williams Village and East Campus

    8:00 a.m. - 9:15 a.m.

    8:30 a.m. - 9:45 a.m.

    9:30 a.m. - 10:45 a.m.

    10:00 a.m. - 11:15 a.m.

    11:00 a.m. - 12:15 p.m.

    11:30 a.m. - 12: 45 p.m.

    12:30 p.m. - 1:45 p.m.

    1:00 p.m. - 2:15 p.m.

    2:00 p.m. - 3:15 p.m.

    2:30 p.m. - 3:45 p.m.

    3:30 p.m. - 4:45 p.m.

    4:00 p.m. - 5:15 p.m.

    5:00 p.m. - 6:15 p.m.

    5:30 p.m. - 6:45 p.m.

    Graduate Seminar Classes Meeting One- Day-A-Week Begin/End Times

    M or W or F

    3:00 - 5:30 p.m.

    M or W or F

    4:00 - 6:30 p.m.

    T or TH

    3:30-6:00 p.m.

  2. Centrally-scheduled classrooms are instructional spaces scheduled by the Office of the Registrar.
  3. Department-priority classrooms are instructional spaces that are scheduled by the Office of the Registrar, but over which a department maintains first priority.
  4. Department-controlled classrooms are instructional spaces managed by departments, programs, schools, or colleges in which any classes, as well as other non-instructional unit activities, may be scheduled at the department’s discretion.

Effective Date

Wednesday, September 14, 2016

Approved By

Philip P. DiStefano, Chancellor

Author(s)

Chris Ewing;
Space Utilization Steering Committee:
Ann Carlos, Chris Ewing, David Hamrick,
William Haverly, Carla Ho-a, David Jacobs,
David Kang, Bill Kaempfer, Kambiz Khalili,
Mary Kraus, William Kuskin, Larry Levine,
Stacy P Lindholm, Alexis Macklin, Ben Neeser,
Debbie Otterstrom, Cindy Pickett, Patricia Rankin,
Leslie Reynolds, Zack Tupper, Steve Vassallo,
Kristi Wold-McCormick, JoAnn Zelasko