Introduction

The University of Colorado Boulder offers many educational, cultural, service learning, volunteer, athletic, and other programs specifically for children. Protection of Children in university Programs for Children is everyone’s responsibility.

Policy Statement

In operating Programs for Children, the university’s primary responsibility is to protect the health and safety of participating Children. Program Operators shall design and operate Programs for Children in compliance with state and federal law as well as this policy and related procedures.

An employee who suspects that a Child participating in a Program for Children is being abused, mistreated, or neglected shall report such information to law enforcement immediately and shall also notify the supervisor of the program. University employees who are mandatory reporters under Colorado law (see C.R.S. § 19-3-301) shall report pursuant to the provisions in that law.

This policy applies to all university-operated and university-contracted Programs for Children and to all Unaffiliated Program Operators.

Definitions

  • Child or Children: individual(s) under the age of 18.
  • Program for Children: a university program operated exclusively or primarily for children left in university care without parental or guardian supervision and that requires registration. The CU Children’s Center complies with state laws and regulations applicable to a child care center. These laws and regulations exceed the standards set forth in our policies and procedures.
  • Program Operator: a university unit that operates a Program for Children or that contracts with an Unaffiliated Program Operator to operate a Program for Children
  • Unaffiliated Program Operator: a third party who enters an agreement with the University to operate its own program for Children using University facilities.
  • University employee or affiliate: faculty, staff, student employees, volunteers, and contractors.

Related Policies

APS

Campus Policies

Campus Procedures

In hosting Programs for Children, the University’s paramount goal is to ensure the health and safety of participating Children. Each Program Operator and Unaffiliated Progam Operator shall comply with the following Procedures and shall incorporate these Procedures in all contracts with Unaffiliated Program Operators.

Annual Reporting

Each Program Operator shall annually inform the Ethics and Compliance Information (ECI) Director that it operates such a Program for Children, or that it has contracted with an Unaffiliated Program Operator to do so. The information shall include but not be limited to:

  • A description of the type of program
  • The number and ages of children that the program operator estimates will attend
  • The timeframe for the camp (day camp, overnight)
  • Volunteer plans, if any
  • Transportation plans, if any; etc.

The Program Operator can submit this information on the ECI's Children's Program Submission Form

Unaffiliated Program Operator

In the case of a unit which contracts with an Unaffiliated Program Operator to operate the program, the University unit shall ensure:

  • that the contract with the Unaffiliated Program Operator requires compliance with the Child Protection Policy and with these Procedures; and
  • that the Unaffiliated Program Operator submits information required in these Procedures to the campus unit with which it has contracted.

Background Checks and Risk Management

Each Program Operator shall conduct annual background checks for staff and volunteers who will work/volunteer in its Program for Children. Each Program Operator shall also consult with University Risk Management to determine whether it requires additional insurance for activities related to its Program for Children.

Forms, Protocols and Guidelines

Each Program Operator shall adopt written protocols, or promulgate forms, to govern the following issues to the extent that each issue is relevant to the particular Program for Children.

Forms

  • Registration
  • General waiver, including emergency medical care
  • Camper emergency contacts
  • Requests for accommodation of health or disability issues
  • Activity-specific waivers

Protocols and Guidelines

  • Daily Sign-in/Sign-out procedures, which shall take account of participants’ age and maturity
  • Communication plan in the event of emergencies (e.g., severe weather, missing campers, etc.)
  • Policies regarding staff/volunteer interaction with participating youth that address issues such as prohibited contact, and that require that the staff/volunteer agreement with the university include an acknowledgment of the application of such policies
  • Participant Code of Conduct that addresses expected child participant’s behavior, establishes grounds for ejecting campers, and prohibits alcohol and controlled substances
  • Training for counselors, faculty, coaches, or volunteers running the camp
  • Ratios of staff/volunteers to children
  • Management of medications and medical devices legally prescribed to campers
  • Recruitment of future students in compliance with university admission policies and NCAA rules
  • Transportation of participating youth

See University Risk Management: Volunteer, Trainee and Minor Participants for samples of such documents and guidelines.

Effective Date

Wednesday, September 14, 2016

Approved By

Philip P. DiStefano, Chancellor

Author(s)

Catherine Shea, Director of Ethics and Compliance