Updated August 2023:

Please follow these instructions if you are planning a trip and want to use university funds.



Before you go on your trip.

FIRST, HAVE YOUR TRIP PRE-APPROVED!

All trips must be pre-approved using a Concur Request. Instructions for requesting pre-approval are here.

SECOND, BOOK YOUR FLIGHTS.

Instructions for booking airfare are here: 

NOTE: All airfare purchases must be made online in the Concur Travel & Expense System OR through a Christopherson Business Travel agent.  If you use a Christopherson Business Travel Agent a $20 service charge will be applied. 

Do NOT purchase airfare through an internet travel site such as Expedia, Priceline, Orbitz, etc..  You will not be reimbursed for airfare purchased from these sites! The University's policy regarding Internet Airfare is here.

During your trip.

OBTAIN AND KEEP RECEIPTS.

You can be reimbursed for the following types of travel expenses if you have a receipt:

NOTE:  these expenses should be paid for directly by the traveler and can be reimbursed after travel. 

Lodging: You must present an intemized receipt broken out by room rate per night including taxes and any incidental charges. This type of itemized receipt is often called a folio. Below is an example of an acceptable lodging receipt or folio. 

Example of Hotel Itemized Receipt

Ground Transportation: (such as Uber, Lyft, Taxi, Metro, Train). If you use Uber or Lyft, please make sure that you receive a receipt that breaks out the trip fee from the other fees and the tip.  You may tip the driver up to 20% (20% is the maximum amount that you can tip!) 

Airport Parking: You must present a receipt that indicates the dates in which your car was parked and the total dollar amount.  Discounts on parking near Denver International Airport offered to all University of Colorado employees are listed here.

Conference registration fees:  You must present a receipt that includes the organization logo and shows that it has been paid.  If the organization accepts payment via Paypal then provide the email receipt.  If you are traveling for a conference, please keep the conference program.  It will need to be attached to your expense report when you return. 

The travel expenses below do not require receipts:

Meal Per Diems: You do not need a receipt for meal per diems. The reimbursement rates are based on your location. Per diem rates are set by the GSA for domestic travel and the U.S. Department of State for foreign travel.  

Mileage:  You do not need a receipt for mileage. You do need to provide the starting address and the destination address. 

When you return from your trip: (within 30 days from the last day of your trip)

NOTE:  All travel reimbursements submitted 90 days or more from the last day of the trip will be reported as taxable income. 

A new faculty travel webform is being created. Please contact Christine Ralston for any travel business.