Student employees are responsible for completing all required University employment paperwork. In most cases, the department payroll administrator will provide the student employee with the proper forms, including:

  • The Federal Employment Eligibility Verification (I-9) form must be completed within three working days of the beginning of employment.

    • Section 1 must be completed by the student employee.

    • Section 2 must be completed by an I-9 partner, or authorized university representative, on or before the third day of employment. Students can visit the Student Employment Office to complete this section. Please bring one or more of the required acceptable documents at time of completion. The Student Employment Office MUST see original forms of identification; photocopies are not acceptable.

  • The IRS Form W-4 allows student employees to have their pay taxed correctly and should be completed in the employee portal. Use the IRS Withholding Calculator to help you complete this form.

  • Direct Deposit Authorization should be completed in the employee portal. View instructions on accessing the employee portal and setting up direct deposit.

  • The Personal Data Worksheet and Emergency Contact Form will be provided by the employer. 

  • Student Retirement Forms  and the SSA-1945 may be required if a student is required to participate.