SA Policy and Compliance

Policy

• Interpretation and understanding of university and divisional policies as well as governmental regulations and how they might impact operations and procedures.
• Development of division-specific guidelines, policies, protocols and training resources.
• Develop and implement policies, protocol and approval mechanisms to ensure divisional activities are conducted in accordance with the values and priorities of leaders.
• Provide training and guidance on current policies and best practices, and provide advice on how to respond to compliance concerns or risks.

MOU’s and contracts

• Oversee the review and approval process for revenue-generating and zero-dollar contracts and Memorandums of Understanding (MOU’s).  MOU’s may be agreements around roles and responsibilities or financial commitments between departments within the division, with departments outside the division or with parties outside of the university.
• Information regarding who has authority to sign agreements and contracts.
• MOU/Revenue Agreement Request form (Note: you will need to be connected to the VPN to access and complete this form)

Processes and procedures

• Develop process maps, document procedures and identify internal controls used by departments to comply with division, campus, system, local, state and federal requirements.
• Review and approve newly proposed department-specific compliance plans and conduct an annual review of established plans.

Risk mitigation and compliance

• Assessment and documentation of organizational standards and practices pertaining to compliance.
• Coordinate division responses to regulatory investigation or audits.
• Represent Student Affairs on the campus Ethics & Compliance Working Group and Campus Use of University Facilities Group.
• Assess departmental protocols to ensure sufficient compliance and risk reduction practices are in place.
• Work with directors to ensure they are aware of emerging risk and compliance concerns and make recommendations to address the concerns.
• Assist in assessing current department-specific activities and developing compliance plans and training plans to mitigate departmental risk.
• Work collaboratively to build tools and resources to enable staff to identify, understand and comply with relevant legal, regulatory and policy constraints (e.g. FERPA, UBIT, Clery Act, GAAP, etc.).