A study is ready to be closed via a Final Review submission when the criteria below are met:  

  1. The study is permanently closed to enrollment, AND
  2. All subjects have completed research-related interventions or interactions, AND
  3. All long-term subject follow-up activities are complete, AND
  4. Identifiable data are no longer needed and all data has been de-identified

Once a study is closed no further research, follow-up, or data analysis can be performed. Letting a study expire is not the same as closing a study. IRB approval must be maintained until the criteria above are met, then investigators should close the study. 

To close a study, submit a Final Review submission in eRA, including the Continuing Review e-form. Note that the information requested is the same for a Continuing Review as for a Final Review. Your responses in the Study Details - Current Protocol Status section will determine whether the study meets the criteria for closure and additional information will be requested.

For step-by-step instructions for creating and submitting a Final Review submission refer to the eRA Final Review Submission Guide.