Education records are defined as records that are directly related to a student and maintained by the institution or a party acting on behalf of the institution.
The term "education records" does not include the following:
- Sole-possession notes not accessible or revealed to any other individual.
- Records maintained by a law enforcement unit of the educational institution that were created by that law enforcement unit for the purpose of law enforcement.
- Employment records UNLESS employment is related to an individual’s status as a student (work study students or graduate assistants).
- Records created or maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional used solely in connection with the provision of treatment to the student and not disclosed to anyone other than individuals providing such treatment.