Below are the sections in the Undergraduate Community-Engaged Scholars grants online application. The application must be submitted online. Incomplete or late applications will not be considered.
Applicants will need to provide contact information for a departmental accounting person. An academic unit or department must sponsor and maintain fiscal oversight of the project.
General Information
Applicant Contact Information
- Contact information for student applicant and faculty advisor
- Preferred Pronouns
- Contact information for a departmental accounting person
Advisor Endorsement Letter
The undergraduate student’s advisor is required to write a 1-page letter of endorsement that addresses the following areas:
- The advisor’s understanding of the proposed activities; include any relevant background information about the context and goals of the student’s project or activity and how it connects to their academic work.
- How the advisor will support the student’s activities and ensure they can complete the work.
Upload the advisor endorsement letter with your online submission.
Project/Funding Request Description
Provide a brief overview of the funding request and provide the following details (600 words maximum).
- A description of proposed work or activity including the goals and objectives
- Where the activity or event takes place: provide specific information about the location, institutions, community and/or venue
Participant Details
Campus Participants (250 words maximum)
- List campus faculty, staff or student participants
- Provide a short description of how they will be involved in the event/activity.
- Describe goals and intended benefits for campus participants
External Community Participants (250 words maximum)
- List external community partners (e.g. city government, nonprofit organization, community group, etc.) and/or participants (e.g. audience members, K-12 students)
- Provide a short description of how they will be involved in the event/activity.
- Describe goals and intended benefits for external community participants.
Timeline for Proposed Work or Activity
- Provide a brief narrative describing the timeline (100 words maximum)
- Describe scenarios for how you will modify your plans to address COVID-19 restrictions as needed. (100 words maximum)
- Input approximate start and end dates for your grant-related activities
Detailed Budget Information
- Funding requested: Total dollar amount of funding requested from the Office for Outreach and Engagement ($1,000 limit, including GAIR at 7.89% of total project costs).
- Budget narrative: Provide an explanation and justification of how funds will be used to support the activities described in the funding request. Describe how the project will change if funding is not awarded. (250 words maximum)
- Other funding sources: Describe other sources of funding for your project, including any matching funds available from your department/unit. (250 words maximum)
- Grant budget worksheet: Complete the budget worksheet template, then upload the completed budget template with your online submission. The budget should include:
- Itemized expenses you are requesting from OOE for your project including a breakdown of the dollar amount and a brief description of the projected expenses (e.g. cost of materials, individual hotel rooms, per diem per person, etc.)
- Cost of GAIR (General Administrative and Infrastructure Recharge), currently assessed at 7.89% of your total budget. All outreach accounts, which are Fund 29 accounts, are subject to GAIR fees from the university.