Page updated October, 2015
Before creating a list, view Offers Procedures for Colorado to make sure you have to create a list.
Include your library, name and contact information on each list.
Items can be discarded after the expiration date shown on the Needs and Offers Wiki. If materials are not posted to the wiki, follow the instructions given by CU Boulder.
Libraries that bind serial titles may request missing issues via the email@example.com list when they are ready to bind. Depository libraries may supply missing issues to a requesting library immediately. This is an exception to the five-year rule for retention of tangible items.
Government Information Library
1720 Pleasant Street
University of Colorado Boulder
Boulder, Colorado 80309-0184 Courier Code: C200
Attention: Leanne Walther
There are several ways to create lists of titles that you wish to discard. You can so by:
What follows is a brief description of all these methods. If you have questions, please contact us before you get started.
Please provide the complete title, Sudocs number, and holdings. Indicate consecutive runs with dashes. Designate breaks in consecutive runs with commas.
Smithsonian Miscellaneous Collection, SI 1.7, vols. 1-10, 16, 22-34
Bureau of American Ethnology Bulletins, SI 2.3, nos. 31-43, 46
Include the following contact information for your library:
CU Boulder is exploring the use of U.S. Executive Branch Documents as a checklist for this time period. If you have this title in your collection, contact us for information on how to proceed. If not, don’t despair; CU Boulder will photocopy the relevant pages for you to use. Contact us for details.
Arrange documents being discarded in SuDoc number order. The titles will appear on your list in the order you saved them, so you need to search the documents in SuDoc order.
Search the documents in Prospector by GovDoc number or title.
Save the record.
When you have saved the desired records, click on the "Export Saved" button at the top of the screen.
On the next screen, you must change the format of the list. Click on the button for "Brief Display." The brief display will consist of author, title, imprint and call number.
You may email the list to yourself or another staff person or save the list to your computer (local disk) by clicking the "Email" or "Local Disk" buttons on the right side of the screen. If you’re emailing the list, it’s possible to change the information in the Subject line. Don’t email your list directly from Prospector to the Regional.
You may also view your list by clicking on the "Screen" button on the right side under "Subject" and then clicking on "Submit". This will allow you to see that your list is in the correct format.
You should have a list that contains only the author, title, imprint and SuDoc number. If you have a full record, go back a screen and select the "Brief Record" format. Some records will not have an author. Some entries may also have an LC or Dewey number. The SuDoc number will probably repeat. This is okay.
Once you have emailed your list or saved it to your computer, you’ll need to open the list in a word processor or text editor to add your contact information and perform any needed editing. Your list should start with the name of offering library and type of list and then give the following information:
Peggy Jobe, regional librarian at 303-492-4682 or Margaret.Jobe@colorado.edu