Coronavirus Updates & Resources

CU Boulder is continuously updating its information and guidance for the university community to address changing status of COVID-19. Please visit the university’s website for more information about COVID-19 and its impacts to CU Boulder, precautions that are being taken, prevention measures you can take and a compilation of frequently asked questions. 

This is an evolving situation. Updates about COVID-19 in Colorado are available from the Colorado Department of Public Health and Environment. More information will continue to be added to this website as it becomes available.

 

Student Organization Information:

Looking for more information on virtual meetings, ZOOM, and/or digital meeting tips? We've go you covered right here. Below is a comprehensive checklist for things to consider prior to concluding the year. 

Travel Cancellation Checklist

  • Notify all members of the organization that the trip is cancelled and what that means for individuals who were planning on traveling

  • Notify CSI of any other campus departments who may also have been supporting the travel

  • If your student organization booked travel items directly, please contact vendors to cancel existing reservations for your trip. Your organization is responsible for cancelling any arrangements that you have already made.  Any amounts that are non-refundable or related to cancellation fees will be covered by the funding allocated to you. The University will not reimburse for any amounts that you are refunded or for which individual credits are issued.  Please reach out to CSI Finance to discuss any questions you may have about your travel arrangements. Examples of vendors include, but are not limited to:

    • Hotel

    • Airlines

    • Airbnb

    • Rental car 

  • If your student organization worked with CSI Finance to book travel items, we will be working directly with vendors to make cancellations for existing arrangements.  Lodging is booked in the name of your org or individual members, and therefore you are responsible for contacting lodging establishments and making the necessary cancellations.  Any amounts that are non-refundable or related to cancellation fees will be covered by the funding allocated to you.

  • Do not purchase any additional travel related items. If you have previously purchased items for your trip from an approved travel budget,  you can work with CSI Finance regarding next steps. 

Event Checklist for Cancelled Events 

  • Confirm with the event venue to let them know the event is no longer taking place. Please note that some venues are already working to contact event planners directly. 

  • Contact your Center for Student Involvement liaison to notify them of event cancellation

  • Contact event vendors to cancel existing reservations for the event. Examples include, but are not limited to: 

    • CU Events Planning & Catering 

    • Non-University food vendors

    • Performers/speakers

    • Program Council

    • RC Rental or other event rental company

    • CU Police Department

  • Do not purchase any additional items for your event. If you have previously purchased items for your event from an approved event budget, you can work with CSI Finance regarding next steps. 

Event Checklist for Events Still Taking Place 

  • Effective Wednesday, March 11, multi-day university-sponsored gatherings or events with more than 50 attendees are suspended until further guidance is issued. 

  • If your event is for less than 50 people and you are still planning to hold your event on campus please contact your Center for Student Involvement liaison for additional guidance and support. Consider the following:

    • Is this event needed on campus at this time?

    • What alterations and considerations are you making for the health of attendees at this event? 

 

Student Organization FAQs

TRAVEL FAQs

  • Can I still travel?

  • If a conference is canceled, can a student and/or student organization still travel?

  • My trip has been cancelled.  Do I or my members owe money to the institution?

    • For cancelled travel, students are not asked to reimburse the University for travel expenses that cannot be refunded to the University by the vendor.  It is, however, expected that students will make arrangements with vendors (and/or work with CSI) to make cancellations as soon as possible to minimize losses to the University.
       

  • My organization has a travel budget pending or approved in BuffConnect. What do I do?  

    • Per communication from the Chancellor (link https://www.colorado.edu/chancellor/newsletter/chancellor/march-11-2020), March 11, 2020, effective immediately the campus is suspending all university-funded travel–foreign or domestic as well as multi-day university-sponsored gatherings or those with more than 150 attendees are suspended until further guidance is issued. As a result we are deferring any budgets that fall into either of these categories through the end of the academic year.  This means that you will not be able to access or move forward with any funding requested. If your budget has already been approved and purchasing is already in progress, CSI Finance will be reaching out to you regarding next steps. Please feel free to contact us at studentorganizations@colorado.edu (link email) with questions or concerns. 

EVENT FAQs

  • Can I still host my event on campus?

    • Effective Wednesday, March 11, multi-day university-sponsored gatherings or events with more than 50 attendees are suspended until further guidance is issued. Your event host will be in touch with you about the status of your event. If the event you are hosting is for less than 150 attendees, please contact your Center for Student Involvement liaison for further guidance around your event.
       

  • Our event has been cancelled, now what?

    • Confirm with the event venue to let them know the event is no longer taking place. Please note that some venues are already working to contact event planners directly. 

    • Contact your Center for Student Involvement liaison to notify them of event cancellation

    • Contact event vendors to cancel existing reservations for the event. Examples include, but are not limited to: 

      • CU Events Planning & Catering 

      • Non-University food vendors

      • Performers/speakers

      • Program Council

      • RC Rental or other event rental company

      • CU Police Department

    • Do not purchase any additional items for your event. If you have previously purchased items for your event from an approved event budget, you can work with CSI Finance regarding next steps.
       

  • We intend to cancel our event, what are our next steps?

    • See above list for what to do if you event is cancelled.

  • We are still planning to host our event on campus, what recommendations should be made to ensure best practices and health & wellness are being considered?

    • If your event is for less than 150 people and you are still planning to hold your event on campus please contact your Center for Student Involvement liaison or additional guidance and support. Consider the following:

      • Is this event needed on campus at this time?

      • What alterations and considerations are you making for the health of attendees at this event? 

  • Are we able to limit who is allowed at our events? 

    • Any events happening on-campus funded through student-fees must remain open for all CU Boulder students to attend.

  • My organization has an event budget pending or approved in BuffConnect. What do I do?

    • Per communication from the Chancellor, effective immediately the campus is suspending all university-funded travel–foreign or domestic as well as multi-day university-sponsored gatherings or those with more than 150 attendees are suspended until further guidance is issued. As a result we are defering any budgets that fall into either of these categories through the end of the academic year.  This means that you will not be able to access or move forward with any funding requested. If your budget has already been approved and purchasing is already in progress, CSI Finance will be reaching out to you regarding next steps. Please feel free to connect with (CSI) with questions or concerns.  

General FAQs: 

  • Where can I get more information about COVID-19? 

    • CU Boulder is continuously updating its information and guidance for the university community to address changing status of COVID-19. Please visit the university’s website for more information about COVID-19 and its impacts to CU Boulder, precautions that are being taken, prevention measures you can take and a compilation of frequently asked questions.

    • This is an evolving situation. Updates about COVID-19 in Colorado are available from the Colorado Department of Public Health and Environment. More information will continue to be added to this website as it becomes available.

  • I feel I’m being treated unfairly, discriminated or harassed based on my race or ethnicity, what should I do? 

    • If you feel you are being treated unfairly, singled out or targeted based on your skin color, race, ethnicity or national origin, please know that there are reporting and support options available on our campus. You can visit Don’t Ignore It (link to: https://www.colorado.edu/dontignoreit/) to explore these options. Discriminatory and harassing behaviors are against university policy and have no place in our community. Additional information about other health and wellness related support is also available.

  • Can my organization still meet?  

We recommend exploring virtual options for weekly chapter meetings, board meetings, etc. One option is to use a service like Zoom which is offered to all students, facility, and staff at no charge. For more information please visit for instructions: https://oit.colorado.edu/services/conferencing-services/web-conferencing-zoom