Please contact the IPHY Travel Liaison (Brandon Geer; Brandon.Geer@colorado.edu) 45-60 days before your travel dates. He will be able to assist you directly with travel arrangements.
The CU Procurement Service Center (PSC) regulates University Travel. Their web site address is: http://www.cu.edu/psc/travel. Please review the Travel Authorization and Expense Procedural Statement for CU travel policies and procedures. University travel must be completed in accordance with CU travel and Colorado State Travel Management Program policies.
Airline tickets must be purchased through the Concur Travel & Expense System, located in the portal under the Business Applications tab of CU Resources. Simply search for flights and book your tickets, paying for them with the 8-digit SpeedType given to you by your lab manager. A $20 assistance fee will be incurred if you need the folks at Christopherson Business Travel to book your flights for you. If you fail to get airline tickets through Concur, you will still be responsible for obtaining a quote from Christopherson Business Travel. The University will reimburse your flight up to this quoted amount after the travel is complete. A copy of the receipt for the flight and the quote itself will be required for reimbursement.
If you will be traveling on University business at least once per year, please contact the Travel Liaison to request an application for a State Travel Card. The card provides state travelers with critical insurance coverage (including airline, lost luggage, and car rental) and it allows the State of Colorado to track business/travel expenses (including lodging, meals, car rentals, and ATM advances). You cannot place any travel related expenses on your ACARD.
The traveler can claim 100% of the per diem meal rate for his or her destination, except on arrival and departure days when only 75% may be claimed. To calculate miles driven, use http://www.mapquest.com/, and for currency conversion, please use http://www.oanda.com/currency/converter/.
When your travel is finished, approved travel expenses are requested for reimbursement via the IPHY Travel Voucher. Expense itemizations may be grouped on a single line utilizing a range of dates. The form and itemized receipts may be emailed to the Travel Liaison. CU must receive the TV within 60 days of the trip's end to avoid IRS implications. The travel liaison will create an expense report in Concur within the CU portal for your approval. Reimbursements are usually issued via direct deposit within two weeks.
Please contact the IPHY Travel Liaison with any travel questions, or if a party of three or more employees are traveling to the same location. Group travel may be booked by the liaison without the need for employee reimbursement: