Process & Procedure
The new certificate approval process has several steps and points of review. Certificate proposals follow a process through the Curriculum Information Management system (CIM). Links to the forms and information on the process can be found on the academic programs page.
The program intent proposal form allows multiple stakeholders to review the proposed elements of the program at a high level and provide early feedback to utilize in crafting a full proposal. In your submission, you'll need to include an initial draft budget proposal and supporting documentation related to the new program's anticipated student and industry demand, university resources, etc.
Submitted forms are first reviewed and approved by your dean, then by the Office of Academic Affairs. If your program intent form is approved, you'll be notified by email and may continue to step 2 when you're ready.
Once your intent stage form is approved, use the new program proposal form to craft a full academic program proposal with detailed information. The new program proposal form will populate information from your intent form.
In addition to instructions on the academic programs page, information is provided below to explain graduate certificate requirements and to assist with completion of the fields in the certificate proposal form. Contact the Graduate School with additional questions.
Graduate Certificate Program Requirements
- Students working toward an interdisciplinary certificate normally are enrolled in a campus master's or doctoral program and are awarded a certificate only after completing degree program requirements. Students working toward completion of a professional certificate may be enrolled with or without completing work toward a degree program.
- Prospective students who are not currently matriculated graduate students must be admitted through Continuing Education as non-degree students, and internally to the unit’s certificate program, per standard program admission guidelines.
- Students must have an awarded bachelor's degree to pursue a graduate certificate.
- Graduate Certificate proposals must include a minimum curriculum of 9 hours of graduate level coursework. In many disciplines, 12 hours is the appropriate minimum standard. Students may not double count courses between multiple certificates.
- In order to earn a certificate, students must receive a minimum grade of a C or higher in each course. The cumulative GPA for certificate courses must be 3.0 or higher. More stringent certificate program requirements may apply.
- Graduate certificate programs require the approval of the Dean of the Graduate School upon recommendation of the Executive Advisory Council of the Graduate School.
Required Information for Graduate Certificate Proposal
Application materials for graduate certificate programs should be prepared in consultation with the Office of the Dean of the Graduate School, and require the endorsement of the home department chair and college dean, along with any other affected department chairs and college deans.
After the Intent Stage form for the proposed program is reviewed and deemed viable by the Office of the Provost, the proposer will develop the full proposal in the CIM proposal form. Proposer is responsible for updating department chair(s) and college dean(s) as the full proposal is developed.
Enter information in CIM fields as requested. While many fields are self-explanatory, the information below will help to provide specific information which should be gathered to ensure timely review of a graduate certificate proposal. Please use this information while working through the corresponding fields in the CIM form.
Program Administration Section
Student Eligibility Section
External Considerations Section
Impacts on Other Units
Attach Additional Support Documentation
Graduate Certificate Proposal Policy December 2018, Procedure Updates 2021