The Graduate School staff is available to help you. Contact us at firstname.lastname@example.org with questions and concerns that are not already addressed on this page.
Updated: November 12, 2020
Academic & Graduation Processes
The university provides several options for reserving quiet study spaces, and graduate students are encouraged to utilize these resources:
When considering modality for a qualifying/preliminary/comprehensive examination or a final exam/thesis defense, the health and safety of the student and committee members are of utmost importance. Examinations are teaching occasions, even if they are not credit bearing, and are subject to the campus strictures on in-person teaching in effect at the time taken.
During times that the university allows in-person instruction, students can take an examination or defense in person. Strict distancing protocols must be observed as required by the university and by public health orders in effect during that time. However, the Graduate School allows and encourages remote or hybrid examinations/defenses. It is recommended that each examination be thoughtfully considered on a case-by-case basis, taking into account the circumstances affecting both the student and each committee member.
In cases where health issues or physical location might affect one or more participants, a remote or hybrid defense should take place. CU Boulder is transitioning to fully remote learning for the remainder of the semester beginning Monday, Nov. 16, and beginnning that day all examinationns must take place remotely.
For some students, this semester’s disruption may necessitate extending their time to degree; for those students, the Graduate School will approve a one year increase in the time limit.
As a reminder, the Graduate School’s time limit is six years for doctoral students and four years for master’s students. Students who may need an extension should request that through the existing process. International students should consult with the ISSS with regard to extensions of immigration documents.
We recognize that some students may need to take a leave of absence due to extenuating circumstances, and they may do so via the normal leave-of-absence process. Doctoral students who have passed the comprehensive examination are also eligible to request leave related to COVID-19 circumstances.
CU Boulder and many other colleges and universities around the country have instituted either widespread Pass/Fail options or mandatory Pass/Fail grading for the spring 2020 semester or quarter.
The Graduate School is accepting graduation paperwork via email. Please work closely with your graduate program assistant and faculty advisor to submit forms appropriately.
Forms listed above may be signed in the following ways:
Graduate students employed as research assistants are expected to continue their work on research and proceed toward academic goals to the extent possible while working remotely. They should work directly with their faculty advisor or P.I on ways in which they can continue to contribute to research off-site. Faculty members are encouraged to explore alternate duties that students can perform that benefit the project such as writing literature reviews, maintaining and updating laboratory notebooks, organizing and/or analyzing data, acquiring new research or analytical skills, and professional development. The salary or stipend support and benefits currently offered to graduate research assistants and pre-doctoral trainees should not be interrupted as they work remotely and except in extraordinary cases the payments will continue from current funding sources.
It depends. Departments need to determine which classes should be remote/online, and which should be in person using specific guidelines that stem from our commitment to multiple teaching methods and maintaining flexibility for students. The TA/GPTI decision tree should be utilized when making these decisions.
Yes, under the Families First Coronavirus Response Act (FFCRA) graduate assistants may be eligible for paid leave if they become sick due to COVID-19. See the COVID-19 HR Processes for full details on leave policies.
Yes. As long as the sick leave is related to COVID-19, it will not impact the 12-week minimum work requirement for tuition remission eligibility.
Professional Development & Writing Support
Graduate Student Career Services
Individual advising sessions are available via Zoom, phone or email. Please schedule through Handshake, and wait for your career services advisor to then reach out to arrange details for connecting remotely.
Applications for the Graduate School travel grants have been postponed until further notice.
For Travel Grants previously awarded from The Graduate School, we will allow submissions for reimbursement of non-refundable prepaid travel expenses in lieu of the already awarded fellowship. This only applies to students who have already applied and received notification of their award. Proof of non-refundable status will be required with submissions. Students who reschedule their trips can apply for a new fellowship in the next academic year.
International Student & Scholar Services
Students studying on-line, outside of the U.S. for the fall semester, will not be required to complete the insurance waiver requirement. Students will need to reach out to email@example.com if this is their situation, so they can be removed from the requirement.
Housing, Food, Financial Information
Email Graduate & Family Housing at firstname.lastname@example.org or to call them at 303-492-6384. Explain your situation. If need be, the office will give the resident not complying with social distancing orders a warning letter. If you are dealing with an unruly neighbor or roommate who is not complying with social distancing, you can also call the CU Police Department at their non-emergency line: 303-492-6666. Ask to talk with the current patrol supervisor. Explain the situation. That supervisor can then help evaluate the situation and advise on how to best support them.
The Bursar's Office has a COVID-19 Information page that answers questions about tuition, fees, room & board credits, payments and refunds. For any financial questions that are not addressed on this information page, students are encourged to contact the Bursar's Office at email@example.com or 303-492-5381.
Yes, following CDC guidelines, the university is adoptiong a 14-day off-campus quarantine before any in-person, on-campus contact is made. Information regarding courtesy blocks of rooms at local hotels where both international and domestic students may self-quarantine can be found on the Housing website.
Research, Lab & Library Resources
Requests to return to on-campus research, creative work and fieldwork will be initiated by the principal investigator completing the Request to Return form available on RIO’s web site. Criteria to be considered include: the critical nature of the research; implications of further delay; the full range of risks associated with returning to the activities; and target occupancy densities at a range of levels (room, floor, building, campus, etc.). This form will be forwarded to chairs/institute directors, who will evaluate the request based on the above criteria.
Contact the faculty member who is supervising your research and work with them to focus on different aspects that can be completed remotely (e.g., data analysis and conducting tests in virtual environments) if progress on your research project is affected by the campus moving to a “limited” or “remote” operating mode, your own illness, or because you are in quarantine or in self-isolation
Graduate suite and graduate student study carrels in Norlin Library will remain unavailable for the fall 2020 semester. Students can reserve socially distant, individual study seats in both Gemmill Library and the Business Library weekdays from 8 a.m. to 5 p.m. Study seats can be reserved in 45-minute increments for up to 135 minutes. Reservations can be made up to 14 days in advance.
Securely access the libraries’ remote resources with CU Boulder’s Virtual Private Network (VPN) service. With VPN, students and researchers with a secure connection to the campus network from any location. All you need is a reliable internet collection, and the rest is easy!
Bookmark COVID-19 Information for Libraries Services to stay up-to-date on the latest updates and changes throughout the semester. The libraries look forward to finding creative ways to support your research this semester!