If you wish to modify, cancel, or delete an existing event, you may do so by following these instructions.
In the calendar service, click the "Events" tab
Click "Events: Modify/Cancel/Delete".
Select the event from the left-hand list and click "Submit". You can also double-left click the event you wish to modify. If you do not see the event, use the keyword search on the right if you know the event name. Other useful search options:
Select Events for a Specific Date Range - You can specify the start/end date to show events during this time period.
Save for Current User Login Session - If you expect to modify the same set of events during your current session within the Calendar, saving this will prevent you from having to search for it again for the duration of the session.
Save for all Future Session - If you expect to use this search again in the future, you can save the search by selecting this option and putting in a name for the search. In the future, you can access the same search by using the drop-down menu by "Select Saved Search".
If your event has more than one occurrence in you (more than one event date), you will see the screen below. You can modify the series or an individual occurrence of the event. When you've selected which set you'd like to modify, click "Submit".
Modifying the event is similar to adding an event. You can proceed through the tabs and make edits where needed. If you wish to delete or cancel an event, you can select these options on the first tab shown in the image below. When you're done with your edits, just click "Preview" and you can save or release the event.
To navigate to the Modify/Cancel /Delete functionality, click on the Events tab and select Modify/Cancel /Delete link. This function is used to select an Event that you would like to modify, cancel or delete from within the Active Data Calendar program. When an event is cancelled, you will also have the option to select to reschedule the event as well.
Select an Event to Modify/Cancel /Delete by clicking on an Event Name in the left side drop-down. The drop-down will default to the last 25 events that were added/modified by the user who is accessing this function. If you do not see the event that you would like to modify/cancel/delete from this default list, please use the "Search for Events" function window in order to search for additional event. For example if you are searching for an event "Web Express Trainings" scheduled for this month, type "Web Express Trainings" under Keyword Search, check box Select Events for a Specific Date Range, select Current Month from Range of Dates drop-down, and click on Search.
Click on Submit button to enter Modify/Cancel/Delete Event screen.
Select Modify, Cancel or Delete and click on Submit.
Modify Event: Allows you to change event information and the event will be resent to all applicable Administrators or Category Owners for re-processing. If you are an Administrator and the event has not been added to any locked category(s), then the event changes will post live automatically on completion of your modification process.If the event is part of a series, then you will be presented with a drop-down to select Series or Occurences.
Cancel: Allows you to cancel a single event (and choose to reschedule or not). Cancelled event will appear on the calendar with the word (Cancelled) in front of the event name. If you have elected to reschedule a cancelled event, then you will be navigated to a Reschedule Event Wizard that will include the same functionality as the Modify Event Wizard. The new rescheduled event will display on the front- end with the word "Rescheduled" for the new date/time. There will be a link added to the "Cancelled" event occurrence details screen that allows any web visitor to click and navigate directly to the "Rescheduled" occurrence date. Please Note: Once you cancel out of the Reschedule Event Wizard you will not be able to reschedule that cancelled event. You will instead have to enter a new event for the rescheduled occurrence/event.
Delete: Removes the event completely from the Calendar database and it will no longer be available for any purposes in the Calendar application. Yes/No Radio Selection: Click the radio button associated with the action that you would like to take. Select "Yes" if you do want to finalize the delete process. Select "No" if you want to end this action.
Please follow these instructions if you wish to modify an event that accepts RSVPs on the calendar.
Please note that it is best to cancel the event when you have people registered for your event. If you only wish to change the time of the event, it is recommended the registrants are emailed with the new time and the new time can be noted in the event description.
If you need to reschedule the event for another date, it is recommended that you email all registrants and notify them of the new date, cancel the event (which will send cancellation emails to all registrants), and reschedule the event.
When you cancel an event, it will give you an option to reschedule the event. Rescheduling the event will allow you to create the event again with all of the information from the previous event already populated.
*If you delete (not cancel) an event with registrants, all of the registration information will be lost.*
It is best to cancel an event (not delete) if you are no longer going to hold the event. It elevates the users frustration if they were planning to attend and then the events disappears off the calendar.
If users had subscribed to the event, they will be notified of cancellations. Users are not notified of deletions.