Information regarding Administrative Policy Statement 5019 – Parental Leave for Faculty and University Staff can be found on the Office of Policy and Efficiency website. Additional information can be found on the Office of Faculty Affairs website.

  • Tenure-track faculty members who will be the primary caregiver for their child may request one semester’s leave at full pay, using no sick leave, within twelve months of birth or adoption.
  • Two parental leaves at full pay, using no sick leave, are allowed under the policy. 
    • Per College guidelines, a third parental leave may be taken using accrued sick leave.
    • Once sick leave is exhausted, primary caregivers may continue this leave for the remainder of one semester and be paid at half-time.
    • Parental leaves subsequent to the third leave will be paid using accrued sick leave only, after which the leave may continue at no pay for the remainder of the semester. In cases of a third parental leave, the faculty member should complete the Request for Leave of Absence form.
  • Parental leave stops the tenure clock for one year.  
    • For example, a comprehensive review scheduled for Academic Year 2021-22 would be moved to Academic Year 2022-23.
    • The promotion/tenure review would also move back by one year.
    • University policy stipulates that the tenure clock will be stopped only twice for parental leave purposes. However, faculty may be reviewed for tenure during their original review year under the campus' Early Tenure Policy, assuming their record meets the standards.
  • The policy is meant to minimize the disruption of students' education that occurs when faculty must be replaced by another instructor. 
  • It is the intention of the policy that faculty will arrange parental leaves, when possible to coincide with the semester calendar.
  • The Family Medical Leave Act runs concurrent to parental leave, which is an unpaid form of job protection. Therefore, employees requesting parental leave, must also complete Family Medical Leave forms. 
    • In addition to other eligible reasons which are not included here, Family Medical Leave may be taken by eligible employees for the following medical reasons: 
      • the birth and care of a newborn child
      • the placement and care of a child from adoption or foster care
      • care for a spouse, child, or parent with a serious health condition; and
      • the employee's own serious health condition.
    • Officers and professional exempt staff, 9-month and 12-month faculty, and research faculty may receive up to 12 weeks (480 hours) of unpaid Family Medical Leave during a 12-month period, so long as they have been employed by the University for at least 12 months (employment for an academic year fulfills the 12-month requirement) and have worked at least 1,250 hours during the most recent 12-month period.
    • Eligibility is calculated based upon a rolling 12-month period that begins with the end date of the most recent Family Medical Leave approval and moves backwards over 12 months.

Procedures for Requesting Parental Leave

Faculty members applying for Parental Leave should do the following:

  • Contact the FMLA coordinators at fmla@colorado.edu to initiate the application process for Family Medical Leave Act coverage. The FMLA coordinators will guide the faculty member on all documentation required for FMLA coverage (if applicable). 
  • Contact CEAS HR for a calculation of sick leave accrual balance. Tenure | Tenure Track: If request is for a period of time over and above one semester at full pay or it is a third request for parental leave, the calculation of accrued sick leave balance is needed.
  • Upon official FMLA designation (if applicable) by the FMLA coordinators, faculty member should complete the formal Request for Parental Leave – Tenure | Tenure-Track form and send to their chair/director. 
    • Chair/Director reviews and approves the Request for Parental Leave and forwards the request to the unit HR Liaison and CEAS HR.  
  • CEAS HR reviews the request, completes the sick leave accrual balance section (if applicable), and submits to the Dean for signature via DocuSign.
  • Once the Dean signs the Request for Parental Leave, the form is forwarded to the Office of Faculty Affairs for signature.  
    • Upon return, a copy of the final, approved request is submitted by CEAS HR to the unit HR Liaison, HR Service Center, FMLA team, and CEAS Director of Budget and Finance.  
    • Unit HR Liaison saves a copy to personnel file, forwards a copy to the faculty member, and works with the HR Service Center.  
  • CEAS HR updates tracking sheets as applicable.