(electronic) Personnel Effort Reports

Effort reporting is a requirement for recipients of federal awards as a means of attesting to the appropriateness of salaries and wages charged to the contract or grant. Sponsoring agencies require reasonable assurance that labor costs charged to a sponsored project reflect the actual effort expended on the project.

 ePERs Resources
OUC resources and training about the ePERs process, such as how to certify, supervisor certification and ePER summary reports.

​ Launch Online Training
Direct link to the online ePERs training module in SkillSoft. Required for every faculty member and staff employee working on a sponsored project.

​ ePERs Policy
CCO's policy and procedure to facilitate administration of the electronic Personnel Effort Reporting System at CU Boulder.

ePERs Email Matrix

Who gets what, when, and what needs to be done.

Type of email notice

You'll receive this email if...

So now you need to...

Initial ePER Notice
Sent after the end of each academic term

at least part of your salary was charged to a sponsored project in that term

certify the ePER (i.e.certify your effort on the project during that term)

Reminder Notice
Sent 45 and 70 days after the initial ePER notice

you have not yet certified your ePER

certify the ePER within the required 90-day time frame

Past Due Notice
Sent every 10 days once the ePER becomes past due
you did not certify your ePER within the required 90 days certify the ePER as soon as possible
PET Notice
Sent when project effort certified is less than salary charged. This automatically generates a PET (Payroll Expense Transfer)
you are the org fiscal manager of the project in question ensure that the PET is approved by the organization unit's payroll liaison
PET Reminder Notice
Sent every 10 days after initial PET notice, until PET is approved or canceled
your modified ePER certification generated a PET and that PET has not been approved ensure that the PET is approved by the payroll liaison. Note: Your ePER is not certified until the PET is approved.
PET Completion Notice
Sent when the PET is approved
your ePER-generated PET has been approved do nothing. This is just to inform you that ePER is now certified.
PET Cancellation Notice
Sent when an ePER-generated PET is canceled, which means that the ePER must now be recertified.
you certified the original ePER, you canceled the PET, and you are the org fiscal manager of the project in question recertify the ePER
ePER Recertification Notice
Sent when a PET changed your payroll distribution so that is inconsistent with your previously certified ePER
your previously certified ePER has been undone by a new PET that changed your payroll distribution recertify the ePER
ePer Recertification Past Due Notice
Sent every 10 days until ePER is recertified
you did not recertify your ePER within the required 30 days recertify the ePER

Download the ePERs Email Matrix