1. Step 1

    Award review

    The PI/DRA receives the 90-60-30-day end date notifications and reviews those awards to determine if a no-cost extension (NCE) request needs to be sent to the external sponsor.

  2. Step 2

    No-cost extension request

    The Pi or DRA submits the NCE form. Effective October 1, 2018, this is a mandatory form when submitting a NCE.

  3. Step 3

    Form routing/notification

    OCG and CCO simultaneously receive the extension request, and a confirmation is sent to the form's requestor.

  4. Step 4

    Award is reviewed and provisionally extended

    OCG processes the paperwork to submit the extension request to the sponsor. At the same time, CCO reviews the request for consideration and adjusts the project date in PeopleSoft.

  5. Step 5

    Monitoring

    CCO monitors the award until the sponsor-approved extension is received.

  6. Step 6

    Receipt of sponsor-approved modification

    OCG will recevie and process the sponsor-approved modificaiton in InfoEd, then route to CCO

  7. Step 7

    Award is officially extended

    CCO updates the award date and related dates in PeopleSoft. This triggers a system email notificaiton to the PI and fiscal manager of the changes.

  1. Step 1

    Award review

    The PI/DRA receives the 90-60-30-day end date notifications and reviews those awards to determine if a no-cost extension (NCE) request needs to be sent to the external sponsor.

  2. Step 2

    No-cost extension request

    The Pi or DRA submits the NCE form. Effective October 1, 2018, this is a mandatory form when submitting a NCE.

  3. Step 3

    Form routing/notification

    OCG and CCO simultaneously receive the extension request, and a confirmation is sent to the form's requestor.

  4. Step 4

    Award is reviewed and provisionally extended

    OCG processes the paperwork to submit the extension request to the sponsor. At the same time, CCO reviews the request for consideration and adjusts the project date in PeopleSoft.

  5. Step 5

    Monitoring

    CCO monitors the award until the sponsor-approved extension is received.

  6. Step 6

    Receipt of sponsor-approved modification

    OCG will recevie and process the sponsor-approved modificaiton in InfoEd, then route to CCO

  7. Step 7

    Award is officially extended

    CCO updates the award date and related dates in PeopleSoft. This triggers a system email notificaiton to the PI and fiscal manager of the changes.