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Date Reminders

July 18

This is my final daily email for fiscal year-end. Below are noteworthy dates:

Today at 6 p.m. is the final close (Period 997) for departments. This is the last day for departments to enter JEs and BJEs.

Please complete a final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared. 

Wednesday, July 20 is the final close for CCO. On Thursday, July 21, OUC will run Period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available on Friday, July 22.

Before July’s month-end close, the OUC will reverse all June accrual journals (those with a Journal ID starting with ACC, dated 6/30/2022 and not set to auto-reverse). If you did not use the ACC naming convention and need your JE to reverse in Period 1 of FY23, you will need to create a manual entry.

Tuesday, August 2 is the Finance System Campus Close for July (Period 1 FY 2023).

Thanks for all your hard work in making fiscal year-end a success!

July 15

Monday, July 18 at 6 p.m. is the final close (Period 997) for departments and final cutoff.

Monday is the last day for departments to enter JEs and BJEs.

Review any June journals you either started or are responsible to approve. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review. 

Please continue your final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared.

Starting Tuesday, July 19, if you discover an error greater than $10,000, please report it to your area accountant. 

Wednesday, July 20, is the final close for CCO. On Thursday, July 21, OUC will run Period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available Friday, July 22.

July 14

Today, July 14

We made it through 2nd close! Thank you for all your hard work to get us to this point. 

A few reminders to take us through final close:

Today, July 14, the OUC will run incremental allocations against the activity in Period 996, and the UCB UNP journal will be posted. No FY22 JEs should be approved/posted by departmental staff today. Period 997 will open after close processes are complete. 

Friday, July 15 - 2nd Close reports (Period 996) will be available for review. 

Monday, July 18 at 6 p.m. is the final close (Period 997) for departments. This is the last day for departments to enter JEs and BJEs.

Starting Tuesday, July 19, if you discover an error greater than $10,000, please report it to your area accountant. 

Wednesday, July 20, is the final close for CCO. On Thursday, July 21, OUC will run Period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available Friday, July 22.

July 13

Today, July 13

Today at 6 p.m. is the 2nd Preliminary Campus Close (Period 996). Remember this is the final day for all FY22 PETs.

Review any June journals you either started or are responsible to approve. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review. All unposted June (Period 996) journals will be automatically copied into the next Period (997). 

Please continue your final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared.

Tomorrow, July 14

Tomorrow, July 14, the OUC will run incremental allocations against the activity in Period 996, and the UCB UNP journal will be posted. No FY22 JEs should be approved/posted by departmental staff today. Period 997 will open after close processes are complete. 

Friday, July 15 - 2nd Close reports (Period 996) will be available for review. 

Monday, July 18 at 6 p.m. is the final close (Period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs. 

Starting Tuesday, July 19, if you discover an error greater than $10,000, please report it to your area accountant.

July 12

Today, July 12

The CU Marketplace (ACCAPMKT) entry was posted yesterday and is now available in your financial statements. To correct errors on either type of accrual (PCard or Marketplace), you may need to create an additional accrual JE. I encourage you to contact your area accountant if you need assistance.

Please continue your final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared.

Review any June journals you either started or are responsible to approve. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review.

Tomorrow, July 13

Tomorrow at 6 p.m. is the 2nd Preliminary Campus Close (Period 996).Remember this is the final day for all FY22 PETs.

All unposted June (Period 996) journals will be automatically copied into the next Period (997).

Looking Ahead

Thursday, July 14 - The OUC will run incremental allocations against the activity in Period 996, and the UCB UNP journal will be posted. No FY22 JEs should be approved/posted by departmental staff on this day. Period 997 will open after close processes are complete. 

Friday, July 15 - 2nd Close reports (Period 996) will be available for review. 

Monday, July 18 at 6 p.m. is the final close (Period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs.

Starting Tuesday, July 19, if you discover an error greater than $10,000, please report it to your area accountant.

July 11

Today, July 11

Today at noon is the deadline for fund 3x journals and fund 30/31 PETs from departments for 2nd close. Second close is the final deadline for all PETs to post in FY22. Journal entries require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:

The procurement card (ACCESP) entry was posted Friday and is now available on your financial statements.

The CU Marketplace (ACCAPMKT) entry will post tonight and be reflected in your financial statements tomorrow, July 12. To correct errors on either type of accrual, you may need to create an additional accrual JE. I encourage you to contact your area accountant if you need assistance.

Please continue to clean up issues and errors identified on your financial reports. As you are creating journal entries, keep in mind that JEs which are not approved by 2nd close will automatically carry over into the adjusting Period 997 for final close. There is no action required on your part. The OUC will run this process.

Adjusting entries for adjustment periods 996/997 are only applicable to JEs using the actuals ledger. Budget JEs should continue to use Period 12, non-adjusting entry.

For actuals JEs that are intended to post to FY22, please ensure you are using a June date (e.g. 6/30/22). Please do not create JEs in period 996 or 997 with a July date - CCO will deny them and stop them from posting.

Looking Ahead

Wednesday, July 13 at 6 p.m. is the 2nd Preliminary Campus Close (Period 996). This is the last day for PETs to post to FY22 (No PETs will post in period 997).

Thursday, July 14 - The OUC will run incremental allocations against the activity in Period 996, and the UCB UNP journal will be posted. No FY22 JEs should be approved/posted by departmental staff on this day. Period 997 will open after close processes are complete. 

Friday, July 15 - 2nd Close reports (Period 996) will be available for review.

Monday, July 18 at 6 p.m. is the Final Close (Period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs. 

July 7

Today, July 7

FY22 journals should not be approved or manually posted today. The OUC is running close procedures for the 1st preliminary June Close. All unposted June (Period 12) journals will be automatically copied into the next Period (996). Transfers associated with paired UNP SpeedTypes are scheduled to post today.

You may also begin sending Marketplace invoices for FY23 business to the PSC starting today.

Looking Ahead

Friday, July 8 - The procurement card accrual (ACCESP) will be posted. It will be visible on financial statements, Monday, July 11.

Monday, July 11 at noon is the deadline for fund 3x journals and fund 30/31 PETs from departments for 2nd close. 2nd close is the final deadline for all PETs to post in FY22.

Monday, July 11 the Marketplace accrual (ACCAPMKT) will be posted. It will be visible on financial statements Tuesday, July 12.

July 6

Today is the 1st Preliminary Close for Campus.

Journals must be approved by 6 p.m. to post for 1st Close. Unapproved June journals will automatically carry into Period 996.

Review the year-end checklist (pages 9-10) to make sure any items that apply to your department are in progress or complete.

Continue to pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2022 to 06/30/2022 for June journals and continue to use Period 12 and non-adjusting entries through close of business today. If you are working ahead, the actuals ledger for FY23 is now open, so you can create FY23 journals. 

Looking Ahead

Tomorrow, July 7 - No journals should be approved or manually posted for FY22. System allocations will run and the UNP transfer for 1st close will post.

Friday, July 8 - The CIW should be updated with 1st Close information. Please review your financial reports in detail and begin making any necessary corrections or adjustments.

Friday, July 8 - The procurement card accrual (ACCESP) will be posted. It will be visible on financial statements, Monday, July 11.

Monday, July 11 at noon is the deadline for fund 3x journals and fund 30/31 PETs from departments for 2nd close. 2nd close is the final deadline for all PETs to post in FY22.

Monday, July 11 the Marketplace accrual (ACCAPMKT) will be posted. It will be visible on financial statements Tuesday, July 12.

July 5

Tomorrow, July 6 at 6 p.m. is 1st Campus Close (Period 12).

Journals must be approved by 6 p.m. tomorrow to be posted for 1st Close. June journals that are not approved in time for 1st Close will automatically carry into Period 996.

Review the year-end checklist (pages 9-10) to make sure any items that apply to your department are in progress or complete.

Continue to pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2022 to 06/30/2022 for June journals. Continue to use Period 12 and non-adjusting entries through tomorrow, July 6. If you are working ahead, the actuals ledger for FY23 is now open, so you can create FY23 journals. 

Looking Ahead

Friday, July 8 - The CIW should be updated with 1st Close information. Please review your financial reports in detail and begin making any necessary corrections or adjustments.

Monday, July 11 at noon is the deadline for fund 3x journals and fund 30/31 PETs from departments for 2nd close. Second close is the final deadline for all PETs to post in FY22.

July 1

Starting today, please pay extra attention to dates used for your journals.

Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2021 to 06/30/2022 for June journals. If you are working ahead, the actuals ledger for FY23 is now open, so you can create FY23 journals.

Reminder

Continue to post your JEs in period 12 as a non-adjusting entry through Wednesday, July 6. While Period 996 has been opened for the Denver/Anschutz campus, we should not be creating these adjusting entries just yet. 

All cash receipts received at the OCM yesterday, Wednesday, June 30, will be processed as FY22 business. Cash received before midnight yesterday that missed the OCM cash deposit deadline should be immediately deposited and manually accrued by the department. Contact your area accountant if you have any questions.

Invoices sent to the PSC at apinvoice@cu.edu by noon today are automatically considered FY22 business and will be accrued. Invoices for FY23 business should not be sent to the PSC until July 7 or later.

Continue to itemize and allocate FY22 procurement card transactions. Please note that all FY22 procurement card transactions that missed the posting deadline of June 17 should be assigned, allocated and itemized (if not submitted and approved) on an expense report by today at 6 p.m. This ensures that assigned transactions will end up in the correct SpeedType and account code. Transactions that remain unassigned will wind up in default SpeedTypes and account codes, neither of which may be appropriate. On Monday, July 11 you will be able to see the effects of the procurement card accrual entry on your financial statements. If you find errors, you can create accrual JEs to adjust for the effects of any incorrectly accrued transactions. I encourage you to review the accrual example or contact your area accountant if you are unsure about the best way to make these corrections.

Your FY22 encumbrances should have been cleared and rolled to FY23 where appropriate (except manual encumbrances). If you run a June report today, you should not see PO or payroll encumbrances (other than fund 30/31/33). POs and SPOs will roll into FY23 as long as there is more than $1 balance remaining. If there is no balance, they will not roll forward and cannot be used for payments in FY23.

Today at noon is the deadline to send invoices to the PSC (apinvoice@cu.edu) to be accrued for FY22 business.

Today at 6 p.m is the last day to provide campus approval for PVs in Marketplace for FY22.

Looking Ahead

Monday, July 4: There will be no daily email due to the holiday. Happy 4th of July!

Wednesday, July 6 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for 1st Close. June journals that are not approved in time for 1st Close will automatically carry into Period 996.

June 30

Today, June 30, is the last business day of the 2022 fiscal year!

All business transactions completed by midnight must be recorded as FY22 activity in the correct SpeedType and account code. As a general reminder:

Revenue - All goods and services provided to external customers by midnight tonight must be recorded as revenue. A corresponding receivable should be recorded if cash has not yet been received. All goods and services provided to other CU departments should be recorded as interdepartmental revenue.

Expenses - All goods and services received by midnight must be recorded as expenses in the Finance System for FY22. You may need to create an accrual JE if payment has not yet been processed and the transaction is not in CU Marketplace to accrue.

Journals - Journal creators and approvers, please be proactive with your journals during this time of year. Creators, let your approver know when a journal is ready. If a journal is not valid, delete it or save it in incomplete status to be finished later. Approvers, go into the Finance System and review those journals awaiting your review and take appropriate action. If journals include fund 30/31/34 SpeedTypes, remember the departmental approval needs to take place before CCO can review or provide secondary approval. 

Below is a quick reference list of today's tasks. Please also review the fiscal year-end memo and checklist for comprehensive details about each deadline or task that must be completed for year-end.

  • The Bursar’s Office and the Office of Cash Management (OCM) close at 4:30 p.m.
  • Cash (or checks) received through 3 p.m. June 30 is due to OCM by 4:30 p.m. for FY22 business processing.
  • Money received after 3 p.m., and not deposited to OCM, must be manually accrued by departments. Contact your area accountant for assistance with this process.
  • Goods and services received must be accounted for in FY22.
  • Physical inventory of consumable goods must be completed on/before today.
  • Submit a Gift-in-Kind Acceptance form for all qualifying non-cash gifts received during FY22 and not yet reported in accordance with the Gift-in-Kind section of the Accounting Handbook
  • Review the OUC guidance on Unrelated Business Income Tax (UBIT). If you have any questions about UBIT, please contact Rob Guinn.

June 29

Tomorrow, June 30

June 30 is the last business day of the fiscal year. Consult the fiscal year-end memo and checklist to help ensure you do not miss any critical items.

Looking Ahead

Friday, July 1 at noon is the deadline to send invoices to the PSC (apinvoice@cu.edu) to be accrued for FY22 business.

Friday, July 1 at 6 p.m. is the last day to allocate procurement card reports for accrual.

Friday, July 1 at 6 p.m. is the last day to provide campus approval for PVs in Marketplace for FY22.

June 28

Today, June 28

Today at 6 p.m. is the deadline for fund 3x JEs and fund 30/31 PETs for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, if possible, to speed up the CCO secondary approval process.

For fund 30/31 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31 and fund 34 transactions from others. For further information on fund 30/31 JEs, please visit the Cost Transfer Policy and Guidance page.

For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds.

If you need assistance, please contact the following CCO staff based on the type of transaction: 

Looking Ahead

Friday, July 1 at noon is the deadline to send invoices to the PSC (apinvoice@cu.edu) to be accrued for FY22 business.

Friday, July 1 at 6 p.m. is the last day to allocate procurement card reports for accrual.

Friday, July 1 at 6 p.m. is the last day to provide campus approval for PVs in Marketplace for FY22.

June 27

Today, June 27

Today at 4:30 p.m. is the cutoff for check refunds, direct deposit refunds, demand warrants and refund cancellations.

Tomorrow, June 28

Tomorrow, June 28 at 6 p.m. is the deadline for fund 3x JEs and PETs from departments for 1st Close (Period 12).

Tomorrow, June 28 at 5 p.m. is the last day to request hand-drawn payroll checks to record in FY22.

Looking Ahead

June 30 is right around the corner!

June 30 is the last business day of the fiscal year. Consult the fiscal year-end memo and checklist to help ensure you do not miss any critical items

Friday, July 1 at noon is the deadline to send invoices to the PSC (apinvoice@cu.edu) to be accrued for FY22 business.

Friday, July 1 at 6 p.m. is the last day to allocate procurement card reports for accrual.

Friday, July 1 at 6 p.m. is the last day to provide campus approval for PVs in Marketplace for FY22.

June 24

Today, June 24

Today at noon is the last day to submit requests to cancel AP checks - send to apinvoice@cu.edu.

Looking Ahead

Monday, June 27 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations.

Tuesday, June 28 at 6 p.m. is the deadline for fund 3X JEs and fund 30/31 PETs for 1st Close (Period 12).

For fund 30/31 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31 and fund 34 transactions from others. Finally, departmental approval on the JE is required before CCO can take action. For further information on fund 30/31 JEs, please visit the Cost Transfer Policy and Guidance page. 

For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds.

June 23

Today, June 23

Today at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000. Requests received after this cutoff will be processed as FY23 business. Although most CUF gift fund transfers occur automatically in the finance system, the manual transfer form is still required to:

  1. liquidate the principal of an endowment or quasi-endowment;
  2. transfer CUF funds to a non-fund 34, such as fund 50 (loan) or 71 (capital construction);
  3. correct errors in deposits; and 
  4. transfer funds when the donor specifies certain signatures for spending.

Contact accounting@cufund.org or the CU Foundation finance and accounting staffif you have questions.

Tomorrow, June 24

Tomorrow at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu.

June 22

Looking Ahead

Tuesday, June 28 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:

Check for unposted journals that you need to correct, validate and submit for approval. Refer to the Cost Transfers page for additional information on sponsored project journals.

June 21

Looking Ahead

Thursday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY23 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to:

  1. liquidate the principal of an endowment or quasi-endowment;
  2. transfer CUF funds to a non-fund 34, such as fund 50 (loan) or 71 (capital construction);
  3. correct errors in deposits; and 
  4. transfer funds when the donor specifies certain signatures for spending.

Contact accounting@cufund.org or the CU Foundation Finance and Accounting staffif you have questions.

Friday, June 24 at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu.

June 20

Today, June 20

Today at 6 p.m. is the last day to provide any changes to June FY22 allocations to Maggie Young.

With only a few deadlines this week, now is a good time to review the year-end checklist on pages 9 and 10 of the fiscal year-end memo. If you have any questions, don’t hesitate to reach out to your area accountant.

If you missed last week’s post/pay deadline for procurement card transactions, you have until July 1 at 6 p.m. to assign, allocate, and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 1. Refer to the 2022 Fiscal Year-End page for more information on the logic behind the accrual.

June 17

Today, June 17

Today at 6 p.m. is the last day to provide campus approval for procurement card expense reports. These approved reports will pay and post as actuals in June; all other procurement card transactions with a date of June 30th or prior will be accrued.

Today at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel/expense reimbursements in Concur. Remember that travel/expense reimbursements not approved by the deadline will not automatically accrue. Your department may decide to manually accrue these transactions after considering the materiality of each expense. Please review the OUC’s FYE: An Accrual Example, refer to CCO’s accrual example or contact your area accountant if you have any questions.

Today at 6 p.m. is the last day to close POs so they do not roll forward to FY23 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY23 must have at least a $1 balance.

June 16

Tomorrow, June 17

Tomorrow, June 17 is the last day to provide campus approval for employee and non-employee travel/expense reports in Concur to ensure payment and posting in FY22. Tomorrow, June 17 is also the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY22 (the rest will be accrued). These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s FY 2022 Year-End Processing and Deadlines page for more information about these and other procurement posting and accrual deadlines.

Continue to process current procurement card and travel card transactions in your routine business workflow and prioritize transactions over 30 days old. If you are a cardholder, delegate or approver, please make every effort to get these card transactions:

  • assigned to an expense report, allocated to a SpeedType and itemized to an expense type;
  • submitted to approvers; and 
  • approved by the June 17 post/pay deadlines.

To receive the reports detailing your unit’s unposted procurement and travel card transactions, please email procurement.card@cu.edu. Be sure to list the type of information you want to view, the org number and the frequency. 

Keep in mind that travel card transactions will not be accrued. This means that it is especially important to assign and approve these expense reports prior to the June 17 post/pay deadline.

June 15

Looking Ahead

Friday, June 17 is the last day to provide campus approval for both employee and non-employee travel/expense reimbursements in Concur to ensure payment and posting in FY22.

Friday, June 17 is also the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY22 (the rest will be accrued).

These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s FY 2022 Year-End Processing and Deadlines page for more information about these and other procurement posting and accrual deadlines.

Friday, June 17 at 6 p.m. is the last day to close POs so they do not roll forward to FY23 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY23 must have at least a $1 balance.

June 14

Looking Ahead

Friday, June 17 is the last day to provide campus approval for both employee and non-employee travel/expense reimbursements in Concur to ensure payment and posting in FY22.

Friday, June 17 is also the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY22 (the rest will be accrued).

These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s FY 2022 Year-End Processing and Deadlines page for more information about these and other procurement posting and accrual deadlines.

Friday, June 17 at 6 p.m. is the last day to close POs so they do not roll forward to FY23 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY23 must have at least a $1 balance.

June 13

Where to find FYE information

Remember to visit CCO’s 2022 Fiscal Year-End page frequently for up-to-date information, valuable resources and an archive of the daily emails.

Also, visit OUC’s FY 2022 Year-End Processing and Deadlines page for additional information and resources.

June 10

Today, June 10

Today at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/11/22 or 6/25/22 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made.

Today at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY22. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the suppliers' W-9/W-8 forms with the PA/SSP forms and submit to the PSC by today - email apinvoice@cu.edu.

Today at 6 p.m. is the last day to provide campus approval for payment vouchers (PVs) in CU Marketplace to ensure payment in FY22. This is also the last day to submit vendor invoices and paper forms, including payment authorizations (PAs), Non-Employee Reimbursement-International (NRIs) and Study Subject Payments (SSPs), to apinvoice@cu.edu to ensure payment in FY22. This includes PA forms to replenish petty cash.

Today at 6 p.m. is the last day to request increases to SPOs. Please email these requests to changeorder@cu.edu. 

Today is the last day to enter FY22 general fund continuing budget changes (BJEs) within the same org and account code.

Looking ahead

Friday, June 17 at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY22.

June 9

Plan ahead for smooth sailing through year-end.

It is better to create your JEs and PETs for funds 30/31 transactions earlier rather than later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on the Cost Transfers webpage. The use of these instructions may help speed the approval process. Note that fund 30/31 JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year.

Please note that fund 34 gift JEs also need departmental approval to ensure CCO can provide timely secondary approval. 

Please continue to review May reports to identify and clean up any errors.

Tomorrow, June 10

Friday, June 10 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY22. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the suppliers' W-9/W-8 forms with the PA/SSP forms and submit to the PSC by today - apinvoice@cu.edu.

Friday, June 10 at 6 p.m. is the last day to provide campus approval for payment vouchers (PVs) in CU Marketplace to ensure payment in FY22. This is also the last day to submit vendor invoices and paper forms, including payment authorizations (PAs), Non-Employee Reimbursement-International (NRIs) and Study Subject Payments (SSPs), to apinvoice@cu.edu to ensure payment in FY22. This includes PA forms to replenish petty cash.

Friday, June 10 at 4 p.m. is the deadline to submit late pay and hourly work-study transfer requests to the Student Employment Office.

Friday, June 10 is the last day to enter FY22 general fund continuing budget changes (BJEs) within the same org and account code.

June 8

To our campus partners:

As we mentioned at yesterday’s Fiscal Year-End Town Hall, this is the first daily email update to remind everyone of the tasks to be completed in preparation for fiscal year-end close. These updates will contain instructions, information, due dates and deadlines to get us through the large and complex undertaking that is fiscal year-end. These daily emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event.

Thank you to everyone who attended yesterday's year-end town hall meeting. Please visit CCO’s 2022 Fiscal Year-End webpage to view the information that was presented and the most up-to-date calendar and memo.

Today, Wednesday, June 8 at noon is the deadline for departments to submit new account code requests or any requested reorgs, new orgs, or changes to the org tree for FY22. Please send requests to accounting@colorado.edu.

As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind:

  • Check your balance sheet reports and make any corrections for abnormal balances, company card personal charges and/or travel advances.
  • Make sure assets have a debit (positive) balance (except allowance for doubtful accounts) and liabilities have a credit (negative) balance. 
  • For your balance sheet items, be sure your customer detail reconciles to the amounts in the PeopleSoft Finance System.
  • For accounts receivable, prepare to calculate and adjust your allowance for doubtful accounts, if appropriate.
  • For resale inventory, make plans to conduct your actual count of year-end inventory on hand, cost it out and create an adjustment in PeopleSoft, if needed. 
  • If you have transactions that do not belong in a particular SpeedType, please correct them.
  • If you have any uncleared balances such as payroll suspense, company card personal charges or company card unallowable expenses, process the correction to the appropriate SpeedType/account code.

The 2022 Fiscal Year-End webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates.

We look forward to working with you throughout the process. Please contact your area accountant if you have questions or would like assistance.