1. Policy Statement
When doing a JE that impacts another department’s FOPPS, it is imperative to communicate with the respective department about the transaction BEFORE doing the on-line approval and posting of the JE. It is requested that the department INITIATING the JE do the following:
- Contact the Program Manager or contact person for the offset FOPPS before the JE is prepared, and explain the reason for doing the JE.
- Once the JE has been approved and posted, notify the Program Manager or contact person for the offset FOPPS of the JE Date and Journal ID #.
Failure to follow the steps outlined above may result in confusion on the part of the department with the offset FOPPS. It may also result in a duplicate entry in the event the department with the offset FOPPS also prepares a JE to adjust the same transaction.